Transcript Slide 1
Inventory Management with Integrated Accounting • Easy to use inventory management system with e-filing, barcoding, barcode printing with laser printer, cheque printing, manufacturing option, staff management, User Rights Management, Voucher Locking etc. E-Count : Inventory Management Inventory Management with Integrated Accounting. Opening stock entry, Purchase, Debit Note, Sales, Credit Note, Damaged stock write-off, Stock Transfer etc. E-Filing, VAT Calculations & Reports. Barcoding, Barcode sticker printing using laser printers. Stock Balance at any point of time using FIFO method. Unit change at any point of time. Pre-defined VAT rates and Units & VAT rate change at any time. Pre-defined Accounts Groups and Ledgers. Receipts, Payments, Cash-Bank Transfer (Contra), Daybook, Cashbook, Bankbook etc. Simple & Easy to use Accounting. No accounting background required. All transactions are integrated with accounts module. No re- entry required. It will ensure the authenticity of data. Self explanatory edit screens & Help Screens. Staff Management & Staff Payments (Advance, OT etc). Exclusive reports of Inventory & Accounts. Daybook, Cashbook, Bankbook, Profit & Loss account, Ledger wise & group wise Trail Balance, Balance sheet etc. DOS & Windows printing options as per your printer. Voucher Locking facility for Managers / Accountants. Year wise Database Management. Financial year creation and Closing balance transfer at any point of time. User rights assignments. User can be prevented from opening the screens, modifying / canceling the vouchers and viewing the records and reports. Individual user can be assigned with rights as per their roll, to get access to the editing screens and reports. User can be prevented from modifying / canceling the bills, viewing reports and edit screens like purchase and profit & Loss Account Financial Year Selection :- Database is maintained year wise for accounting, easy maintenance and security purposes. Database will change automatically as per the financial year selection Company Details Company Details :- Company details like Company Name, Address, TIN, CST, Logo etc given in the Company Master and they are used in Reports and Sales Invoices as company information parameters. Selection of Printer as per your printer and type of Sales Bill required. DOS printing in A4 sheet, 5” / 6” roller paper with footer notes and without footer notes are available. Windows printing options if DOT matrix printers not available. Barcode Header, Default Voucher Type (Form-8 / Form-8B), Sales includes VAT etc can be set in this screen. User Rights Assignments Assigning each User with required permissions so that he can use that screen with permitted Options Only. Rights can be assigned for opening the screen, Adding, modifying and canceling records etc. Assigning Permissions in each screen User permissions in a Screen can be restricted. We can assign only Add & View permissions so that User will not be able to modify or cancel a particular bill which are already saved. VAT Rate Setting VAT & CST rates can be set in this screen. Available Kerala VAT rates has been already added. New VAT rates can be added or modify existing VAT /Cess/ CST rates if required. Voucher Locking Manager / Accountant can lock the vouchers after checking the data. Locked vouchers can not be modified or cancelled. They can also Notes against each voucher & take printout if required. Unit Setting All required commonly used units are already available with the product. New units if required can be added using this screen. Inventory Item Groups Item Groups :- Inventory items can to categorised in to groups for generating reports, Opening stock entry and editing options. Inventory Item Master • Inventory Items :- Inventory items along with their group, purchase unit, sales unit VATs, re-order Qty and Sale prices (if required) are added, modified and Cancelled using this screen. Barcode will be generated automatically if not mentioned. • This is the master list of all items in the stock. Items can be edited using “Search” option. Retail Price, Wholesale price and MRP can be entered while adding items and also using Opening stock entry screen and during purchase. Opening Stock Entry Opening stock of any Item along with its Stock Rate (Normally Purchase Rate) are edited using this screen. Retail price, Whole-sale Price and MRP can be set using this screen. This Sale-Rate will be displayed in the Sales Screen as per Voucher type (Form-8 / 8B). Barcode Printing Barcode Printing using Laser printers. 65 stickers can be print in single A4 sheet costing 2-3 paisa / sticker. No need of Barcode printer. Readymade Barcodes available with the items also can be used and can be added during item details adding. Barcode Sticker Barcode sticker can be printed using Laser printers. No need of Expensive Barcode Printers Staff Master Staff details with Payment details are entered here. Accounts Ledgers & Customers Accounts Ledgers, Bank accounts and Clients /Customers can be created using this screen. The Customer can be added using “Add Customer” screen and Bank accounts using “Bank Accounts” screens also. Customers will be under the group “Sundry debtors” or “Sundry Creditors” and bank accounts under “Bank Accounts” group. Opening balance of each ledger can be edited in the grid directly. Customer should be created for credit billing in purchase / sales/ debit note / credit note /payments and receipts vouchers. Staff Pay Setting Staff Payment setting for Each Month. Advances & OT amounts will added up automatically Customers / Suppliers Clients /Customers can be added / modified using this screen. Opening balance of each client can be edited in the grid directly. Customer should be added before billing credit purchase / sales/ payment or receipts. BANK ACCOUNS Bank Accounts are created using this screen. Opening Balances can be entered directly in the grid after saving Bank Accounts Details Purchase Voucher “Add” mode for new entry. You can use search option to find old records. Creditor / Supplier should be selected, if credit amount is more than zero. Items added to the grid can be deleted using “Right-Click” option. Other expenses can be added using “Other Expense” Button. Cash+Credit amount should be equal to Grand total Amount (Bill Amount). Debit Note (Purchase Return) Debit Note (Purchase Return) :- Items returned to the purchaser /supplier through debit notes. Stock will be updated automatically. Bill no is auto generated. Selected item can be deleted using “Right Click” option from List/Grid. Use “Search” option for earlier records. Sales Voucher Daily Sales entry is made through this screen. New Items are added through “Item Master” screen. Use “Add” mode for New Bill. “Sale rate” can be set using “Opening Stock Entry” screen or during Purchase entry. Added items can be modified directly from the list. Use “Ctrl+D” to add description of Item. “Right-Click” option available for deleting items from the grid. Use “Search” option for finding / edit previous records. Print output will be as per the settings done at “Printer Setting” screen. Form-8A is used for “Whole-Sale” and Form-8B is for “Retail-Billing”. Barcoding enabled with the program. Bar-Code facility can be used if required. Rate including VAT will be calculated if “Show-MRP” option is checked. Credit Note (Sales Return) Items returned by the customer is entered using this screen. Stock will be added-up automatically. Staff Overtime Entry Overtime entry of Staff. This amount will added up to monthly pay automatically. Staff Payment Staff Monthly Payment Staff Advance Payment Staff Advance Payment Receipt Voucher / Income Entry Receipts :- Cash / Cheque received from Clients / customers and Cash received through other means are entered through “Receipts” voucher . If the receipt mode is Cheque, then it will be received against the ledger “CHEQUE-IN-HAND” and should be transferred to “CASH ACCOUNT” of “BANK ACCOUNT” using “Contra” voucher entry. Receipt Voucher / Income Entry This Screen is same as that of shown in the last Screen. The form simplified to make entries by the users not having much accounting back ground Receipts :- Cash / Cheque received from Clients / customers and Cash received through other means are entered through “Income entry” screen. If the receipt mode is Cheque, then it will be received against the ledger “CHEQUE-IN-HAND” and should be transferred to “CASH ACCOUNT” of “BANK ACCOUNT” using “Contra” voucher entry. Payment Voucher / Expense Entry Payments :- Payments given to the Clients / customers and Expenses like Office expense, Travel and other expenses are entered through payments voucher. If the payment mode is “Cheque” (Bank Ledger), then amount will be deducted from selected bank account else from “Cash:” Account. Payment Voucher / Expense Entry Payments :- Payments given to the Clients / customers and Expenses like Office expense, Travel and other expenses are entered through payments voucher. If the payment mode is “Cheque” (Bank Ledger), then amount will be deducted from selected bank account else from “Cash:” Account. Journal Voucher Journal :- Accounts transactions not involving CASH / BANK are normally entered through Journal voucher. But we can use journal voucher for all transactions. Net Debit amount should be equal to Net Credit amount. Contra Voucher Transfer between CASH & BANK are entered through Contra Voucher. Or CASH / BANK transaction screen. Cash deposited / withdrawn from bank, Clearing Cheques, Transferring money to Salary Account & Petty Cash account are done through Contra Voucher. Contra Voucher : Simplified Transfer between CASH & BANK are entered through Contra Voucher. Or CASH / BANK transaction screen. Cash deposited / withdrawn from bank, Clearing Cheques, Transferring money to Salary Account & Petty Cash account are done through Contra Voucher. Purchase Reports Purchases done during the given period are shown in purchase report. Detailed reports are also available as per user requirements. Sales Reports Period wise Sales summary and details are available in the Sales report section. Item wise sales, VAT wise sales, Customer wise sales etc are also available. Day Book All Transactions excluding Cash & Bank are shown in Daybook. CASH transactions are shown in CASH Book and Bank transactions are shown in BANK BOOK. Ledgerwise Trial Balance / Clients Balance Sheet Balances of each ledger along with its Opening and Closing balances are shown in this report. The details of transactions for the given period is shown in the right-side grid. The detailed report can be printed and given to the client if they asked for their details of transactions. CASH BOOK CASH BOOK :- Accounts transactions involving only “CASH” are shown in CASH BOOK. Cash opening balance, transactions during given period, Cash closing balance are shown in CASH BOOK. BANK BOOK All bank transactions like Cheque Payments, Cash deposit & withdrawal etc are shown in the Bank Book. Profit & Loss Account Profit & Loss A/C for the period is shown in P & L A/C. Receivables & Payables List List of Receivable amounts with customer name and and Payable amount with customer name are shown in this screen. Trial Balance : Ledger Transaction Details /Customer Transaction Details for the Given Period & Print Out Period wise transaction for the given period of selected Ledger / Customer is shown in the right side. Right –Click to print the report of that particular Ledger / Customer. Ledger wise transaction Print E-Filing : Purchase & Sales VAT Return VAT given during purchase and VAT collected from the Customers are shown in Form-52 for E-Filing. “KVAT” files required to be uploaded during E-Filing are created using this screen. Summary Customisation of Software without changing basic designs. Fully Secured Personal Accounting to safe guard your personal transactions. User-rights management to prevent users accessing unwanted data. 24 Hrs online support and accounting and other entry guidance. Full training during installation. Manufacturing and Asset Management Options will be made available as per requirements Barcode generation and Sticker Printing using Laser Printers. Fully tested accounting module integrated with all products. Development Guidance by professional and experienced Chartered Accountants. Hundreds of satisfied users and our customers are our real-time software testers and marketing executives. For any query regarding Software, Accounting, facilities with E-Count, Barcoding, Customisation of Software Call : +91-8089611161, 9995579750, E-Mail : 0484-6413231 [email protected], [email protected]