Transcript Administrative Actions

Administrative Actions
1
Objectives
• Discuss admin actions for PFA failures
• Discuss the ADSEP process
• Discuss CFLs role in admin actions
• Discuss ADSEP boards
2
1st and 2nd PFA Failures
• Member is notified in writing
• Enlisted: Page 13
• Generated via NSIPS for validation and ESR
• Forward original to PERS 313 with signatures
• Officers: Letter of Notification (LON)
• File at command
• Forward to PERS 834, Officer Performance and
Separation Branch to delay promotion
• Enrollment in FEP
• No advancement/promotion or frocking until a
mock PFA is passed
• Command sends message to PERS 48 to hold
promotion or advancement until the promotion
limiting cycle
3
Page 13 Counseling
4
LON Counseling
5
Promotion Cycle Limiting Dates
For Enlisted Personnel
Pay Grade
Exam Date
Limiting Date
E-4/5/6
Feb/Mar
31 Dec
E-4/5/6
Aug/Sep
30 Jun
E-7
Jan/Feb
31 Aug
E-8/9
N/A
30 Jun
6
3rd PFA Failure
• Adverse FITREP/EVAL
• Start ADSEP process
• Member is NOT eligible for
• Reenlistment, Advancement, PCS, Tuition
Assistance (TA), and Short-term extension
• CO may request readiness waiver through their ISIC
• Echelon 3 (or higher) commanders maintain
responsibility for approval and disposition of all
waivers for readiness
• Waiver request must be initiated within 14 day after
the command PFA cycle
7
3rd PFA Failure (cont)
• FITREP/EVAL marks
• A grade no greater than 1.0 in "Military
Bearing“
• For enlisted: Marks of "Significant
Problems" and "Retention Not
Recommended”, respectively
• For officers: Marks of “Significant
Problems” for promotability
8
ADSEP for PFA Failures
• ADSEP processing shall occur for all members
who fail 3 PFA cycles in the most recent 4
year period
• ADSEP for over 18 years of service
• Members with 18 or more years of service are not
exempted from ADSEP
• Members with a third failure prior to 30 June 2011
and an approved Fleet Reserve or retirement date
will be allowed to retire, those with a third failure
subsequent to 30 June 2011 will be processed for
ADSEP
9
MILPERSMAN 1970-170
• CH-36, dated 12 Jul 2011
• Members with greater than 20 yrs of service
that incur their 3rd PFA failure in a 4-yr period,
must submit their Fleet Reserve request, not
to exceed 90 days from the date of failure
• Members with greater than 20 yrs of service
and an approved Fleet Reserved date must
adjust their Fleet Reserve date, not to exceed
90 days, from the date of failure
10
ADSEP Board
• Held at local command for enlisted
members with greater than 6 years
• Under 6 years of service may request one,
but are not entitled
• Member may have legal representation
• Board members decide whether member
was provided an opportunity to correct
deficiency
11
CFL Role in ADSEP Board
• Provide supporting data to the board
• Weekly PT logs
• Monthly Mock PFAs
• Fitness and nutrition resources offered
• Page 13 counseling or LON
• Other pertinent information
12
Board of Inquiry (BOI)
• Non-probationary officers (more than 5 years of
commissioned service) are entitled to BOI
• If BOI recommends retention, officer must be
retained on active duty. Board recommendation
to retain cannot be overturned
• Process takes approximately 6 to 9 months to
complete
• Probationary officers (less than 5 years of
commissioned service) require 4 to 6 months to
complete
13
Detailing
• Personnel “Not Recommended for
Retention,” who cannot meet OBLISERVE
requirements, will not transfer
• Detailers have PFA data in detailing
system (EASIS and OASIS)
• Contact Physical Readiness Program
office if you receive members that did not
meet detailing requirements
14
Billet Restrictions
• Unless most recent PFA was passed,
Sailors with 2 PFA failures in the past 3
years will not be assigned to:
• Overseas billets
• Global War on Terror / Support Assignment
(GSA) / Operation Support Assignments
(OSA)
• Individual Augmentee Manpower
Management (IAMM) assignments
• Pre-commissioning billets
15
Billet Restrictions
• Unless most recent PFA was passed,
Sailors with 2 PFA failures in the past 3
years will not be assigned to:
• Special Programs:
• Recruit Division Commander duty
• Recruiting duty
• Equal Opportunity Advisor
• Washington DC, Joint Staff, and
Millington, TN staffs
• Combatant commander staff
• Instructor Duty
16
Individual Augmentation (IA)
• IA’s may be designated in PRIMS as “IA”
participation status, if either the BCA,
PRT, or both were not completed due to
conditions, location, or safety of
assignment
• IA’s shall be treated as newly reported
personnel upon return, but must meet
Navy standards
17
NAVADMIN 420/10
• Involuntary separation pay (ISP) for PFA
failures
• PRT failures only – no ISP authorized
• BCA and/or PRT failures – may receive ½
ISP if otherwise eligible
18
NAVADMINS
• Incorporated in OPNAVINST 6110.1J
• NAVADMIN 277/08
• NAVADMIN 073/09
• NAVADMIN 247/09
• NAVADMIN 131/10
• NAVADMIN 193/10
• NAVADMIN 256/10
• NAVADMIN 338/10
• NAVADMIN 420/10
19
NAVADMIN 118/11
• CFL certification course issued official
course identification number:
• S-562-06125
• Successful completion documented in
Member’s ESR
• Quotas requested via CANTRAC
20
NAVADMIN 203/11
• Announces policy changes that go into
effect upon the official release of
OPNAVINST 61101.1J
• Members must meet defined PFA
minimal standards for continued Naval
service
21
NAVADIM 238/11
• Authorizes wear of minimalist footwear
with PTU, including:
• Vibram 5-Fingers
• Nike Free
• Vivo Barefoot
• Inov-8
• FeelMax
22
What is new in “J”
• Members should participate in moderate
activity at least:
• 2 hours and 30 minutes (150 minutes) per
week, i.e., 50 minutes three times per week
or 75 minutes two times per week; plus
• 2 sessions of strength training per week, to
work all major muscle groups
23
Physical Fitness Assessment
• Medical Screening
• PHA, PARFQ, and Pre-physical Activity
Questions
• Body Composition Assessment (BCA)
• Height / Weight and Circumference
Measurements
• Physical Readiness Test (PRT)
• Push-Ups, Curl-Ups, 1.5 Mile Run or CO
approved Cardio-option
24
Medical Waivers
• Members granted two consecutive
medical waivers, or three in a 4-year
period, shall be referred to the MTF for a
Medical Evaluation Board (MEDBOARD)
• MEDBOARD findings shall be forwarded
to NPC, Career Progression (PERS-8)
for disposition
25
Medical Waivers (cont)
• After-the-fact BCA medical waivers are
not authorized. Members are expected
to know their medical status prior to
showing up for the BCA
• BCA waivers may be granted only if the
member is in approved limited duty
(LIMDU) status (ACC 105) for the
medical condition prompting the BCA
waiver request
26
Command Fitness Leader (CFL)
• CFL and ACFLs must be appointed in
writing
• CFL must be fully qualified within 3
months of appointment
27
Echelon 3 Commander
• Shall appoint a collateral duty Physical
Readiness Control Officer (PRCO) to
liaison with OPNAV N135
• Provide assistance to subordinate
commands on Physical Readiness
Program policy
• Ensure PFA compliance reporting at
least semi-annually
28
Bureau Of Medicine and
Surgery (BUMED)
• Shall establish guidelines to ensure
consistency of the Authorized Medical
Department Representative (AMDR)
medical waiver recommendation process
• Develop and execute a training program
for all physicians, nurse practitioners,
physician assistants, and Independent
Duty Corpsman (IDC) on proper
procedures for PFA medical screening
29
and waivers
Commanding Officer
• Request approval from ISIC to “DEP/OP”
BCA for the entire command
• Request approval from ISIC to waive two
consecutive PRT cycles for “DEP/OP”
30
Body Composition Assessment
• Failing the BCA portion of the PFA is an
overall PFA failure
• Members who fail the BCA, or are
medically waived from the BCA, shall not
participate in the PRT
31
Bad Day
• Commanding Officers / OIC’s may
authorize ONE retest for the PRT portion
of the PFA. A “Bad Day” exception for
BCA is not authorized
• Bad Day must be requested within 24
hours of a PFA failure and must be
completed within seven working days
32
Unauthorized Absences (UA)
• At the end of each PFA cycle, CO’s have
the authority to determine whether nonparticipation was authorized or
unauthorized
• All unauthorized non-participation shall
be designated as “UA” in PRIMS and
scored as a PFA failure
33
10 Week PFA Notification Policy
• Not receiving a PFA notification does not
exempt members from taking the PFA as
long as they are medically cleared and
acclimatized
34
Physical Fitness Assessment
• Two PFAs are to be conducted per year
• There must be a minimum of four
months between PFAs and only one per
Navy cycle
• CO has authority over the schedule,
conduct, safety, and medical waivers for
the PFA
35
Physical Training Uniform (PTU)
• COs and OICs should specify the
required uniform - uniform of the day or
Navy PTU - that will be worn during
official and unofficial height/weight
screening and circumference
measurements
36
Altering Body Fat Measurements
• Any attempt by a member to temporarily
alter their BCA measurements by using
body wraps, extreme starvation diets,
and/or sauna suits is prohibited
• If temporary altering is detected by the
command, the CFL, or ACFL, the
member is required to wait a minimum of
72 hours before completing the official
BCA measurement
37
Circumference Measurements
• Members requiring a circumference
measurement must be taped two times
• The average of the two measurements
will be used in calculations
• A 3rd measurement is only required if
one of the two measurements differs by
more than one-inch
38
PRT Categories
• Outstanding
• Excellent
• Good
• Satisfactory
• Failure
• One on one PRT’s are not authorized!
39
Fitness Enhancement Program
• Mandatory participation in FEP shall
continue until the member passes the
next regularly scheduled command PFA
and scores “Good” or better in all PRT
events
40
Waiver for Readiness
• Waiver of ADSEP processing
• Granted for a specific PFA cycle only
• Designed to address the adverse impact
on unit, fleet, or community that would
result from the loss of a specific
individual
41
Waiver for Readiness (cont)
• Expires at completion of:
• Obligated service
• Next command PFA, or next PFA cycle
(whichever occurs first)
42
Retention Following an ADSEP
Board
• Individuals retained in the Navy following
Commander, NPC approval are eligible
to transfer, however, these members will
need a transfer waiver from PERS-4
prior to transfer
• These individuals will be referred to an
additional ADSEP board, if they fail a
subsequent PFA and still have three or
more PFA failures in 4-years
43
Members serving with the USMC
• May not be mandated to participate in
the Physical Fitness Test (PFT) or
Combat Fitness Test (CFT)
• Members may volunteer; if they fail, they
must be allowed to retest with the Navy
PRT
44
PO Terry Case Study
• What admin actions are required for the
first PFA failure?
• What about the second PFA failure?
• What happens with the third PFA failure?
45
PO Terry Case Study
• Petty Officer Terry fails first PFA
• Page 13
• Enrolled in FEP
• Establish a fitness progression
• Block 20 entry on EVAL
46
PO Terry Case Study
• Petty Officer Terry fails second PFA
• PG 13 issued
• Enrolled in FEP
• Block 20 entry on EVAL
47
PO Terry Case Study
• Petty Officer Terry fails third PFA in
4-year period
• Grade of 1.0 in military bearing
• Marks of “significant problems” and
“retention not recommended”
• May not reenlist, advance, or re-designate
• ADSEP process starts immediately
48
PO Terry Case Study
• How does Petty Officer Terry recover?
• No recovery!
• Start the ADSEP process immediately
49
PO Jones Case Study
• Petty Officer Jones checks in to your
command on 1 October 201X
• Your fall PFA is scheduled for 31
October 201X
• PO Jones appears to be “carrying some
extra weight”
A. What is your plan?
50
References
• OPNAV 6110.1J, Enclosure (1),
Paragraph 7.e., Page 7
• Physical Readiness Program Operating
Guide 4, Body Composition Assessment
(BCA), Section 3 Tables
51
PO Jones Case Study
• You elected to conduct a BCA on PO
Jones.
• His height is 72.25”
• His weight is 205 pounds
A. Is he within Navy standards?
52
PO Jones Case Study
• Height - 72.25”
• Weight - 205 pounds
A. Does PO Jones require measurements?
B. What if his weight was 215 pounds?
53
References
• OPNAVINST 6110.1J, Enclosure (3),
Table 1
• Physical Readiness Program Operating
Guide 4, Body Composition Assessment
(BCA), Section 3 Tables
54
PO Jones Case Study
• You enter PRIMS with PO Jones’
measurements
• His body fat is calculated to be 24%
• PO Jones is 39 years old
A. Should you hit “save” in PRIMS after the
calculation to record this as an official
BCA?
B. Is he “out of standards”?
C. Are you allowed to enroll him in FEP?
55
References
A. Physical Readiness Program Operating
Guide 1, Command Fitness Leader (CFL)
Administrative Duties and Responsibilities,
Section 2, Page 7
B. Physical Readiness Program Operating
Guide 4, Body Composition Assessment
(BCA), Section 3 Tables
C. Physical Readiness Program Operation
Guide 11, Member’s Responsibilities,
Section 1, Page 7 and OPNAVINST 6110.1J,
Enclosure (2), Paragraph 1.c., Page 2
56
PO Jones Case Study
• You are preparing for the next PFA, PO
Jones has been on board for 8 months.
He does not have a current PHA.
A. How do you clear him for the PFA
scheduled for March 201X +1?
57
PO Jones Case Study
• You send him to the authorized medical
representative for clearance
• He returns from medical with a Body Fat
waiver signed by a HM1
A.Do you accept the body fat waiver?
58
References
• OPNAVINST 6110.1J, Enclosure (1),
Paragraph 6.a.(1)(d), Page 4
• Physical Readiness Program Operating
Guide 6, Physical Fitness Assessment
(PFA) Medical Clearance/Waiver,
Section 1, Paragraph 9, Page 7
59
PO Jones Case Study
A. If you do not accept this as a valid BCA
Waiver, what are your options?
60
Answer/References
A. Refer member back to medical for
evaluation
• OPNAVINST 6110.1J, Enclosure (1),
Paragraph 6.a.(1)(d), Page 4
• Physical Readiness Program Operating
Guide 6, Physical Fitness Assessment
(PFA) Medical Clearance/Waiver,
Section 1, Paragraph 9, Page 7
61
PO Jones Case Study
• PO Jones is now cleared to participate if
the PFA and passed his BCA
• As you start the PRT, you ask the group
the pre-physical activity questions, PO
Jones mentions he has been having
chest pains
A. What should you do?
62
Answer/Reference
A. Call 911 and escort member to medical
• Physical Readiness Program Operating
Guide 5, Physical Readiness Test
(PRT), Section 2, Paragraph 3, Page 7
63
PO Jones Case Study
• Assume that PO Jones’ complaint was a
head cold the morning of the PFA
A. What should you do?
64
Answer/Reference
A. Send member to medical for clearance
to participate in PRT
• Physical Readiness Program Operating
Guide 5, Physical Readiness Test
(PRT), Section 2, Paragraph 3, Page 7
65
PO Jones Case Study
• PO Jones’ BCA was 22%, he is 39. The
test was conducted below 1,000 feet
• His PRT results are:
• Curl-ups: 83
• Push-ups: 70
• Run: 14:30
A. Did PO Jones pass the PFA?
66
Answer/Reference
A. Yes
• OPNAVINST 6110.1J, Enclosure (3),
Page 2
67
PO Jones Case Study
A. Must PO Jones be assigned to FEP?
68
Answer/Reference
A. No
• OPNAVINST 6110.1J, Enclosure (2),
Paragraph 1.c., Page 2
69
PO Jones Case Study
• BCA: 22%
• Push-ups: 70
• Curl-ups: 83
• Run: 15:30
(age 39, male, under 1,000 feet)
A. Did PO Jones pass the PFA?
70
Answer/References
A. No
• OPNAVINST 6110.1J, Enclosure (3),
Page 2
• OPNAVINST 6110.1J, Enclosure (1),
Paragraph 9.d., Page 11
• Physical Readiness Program Operating
Guide 5, Physical Readiness Test
(PRT), Section 1, Paragraph 5, Page 5
71
PO Jones Case Study
A. Must PO Jones be assigned to FEP?
72
Reference
A. Yes
• OPNAVINST 6110.1J, Enclosure (2),
Paragraph 1.c., Page 2
73
PO Jones Case Study
• BCA: 22%
• Push-ups: 70
• Curl-ups: 83
• Run: 15:30
(age 39, male, under 1,000 feet)
A. PO Jones’ overall score is?
74
Answer/References
A. Failure
• OPNAVINST 6110.1J, Enclosure (3),
Page 2
• OPNAVINST 6110.1J, Enclosure (1),
Paragraph 9.d., Page 11
• Physical Readiness Program Operating
Guide 5, Physical Readiness Test
(PRT), Section 1, Paragraph 5, Page 5
75
PO Jones Case Study
A. If PO Jones has a valid waiver for the
run what would his overall score be?
76
Answer/References
A. Partial Pass
• OPNAVINST 6110.1J, Enclosure (1),
Paragraph 9.b., Page 11
• Physical Readiness Program Operating
Guide 5, Physical Readiness Test
(PRT), Section 1, Paragraph 4, Page 5
77
CPO Andrabado Case Study
• Chief Andrabado has failed the BCA
• She is 20 pounds overweight and her
BCA measurement is 38%
• This is her first BCA failure
A. What actions are required of the CFL?
78
Answer/References
A. Refer member to medical for evaluation
B. Issue member a Page 13 via NSIPS
C. Enroll member into FEP
• OPNAVINST 6110.1J, Enclosure (2),
Paragraphs 1, 1.b.(1), and 1.c, Pages 1
and 2
79
CPO Andrabado Case Study
• You are troubled, so you look up Chief
Andrabado’s record in PRIMS and
discover she has had 2 previous PFA
failures in last 4 years
A. What actions of the CFL would change?
80
Answer/References
A. She receives an adverse evaluation, not
recommended for retention and
advancement, ADSEP process begins
• OPNAVINST 6110.1J, Enclosure (2),
Paragraphs 1.d. and 2., Pages 2 and 4
81
CPO Andrabado Case Study
• Chief Andrabado has served for 19 years
A. Does the time served affect anything?
82
Answer/Reference
A. No
• OPNAVINST 6110.1J, Enclosure (2),
Paragraph 2.a., Page 4
83
CPO Andrabado Case Study
A. If Chief Andrabado has served for 23
years, what, if any changes occur?
84
Answer/References
A. Member must submit paperwork to
transfer to Fleet Reserve or be ADSEP
• MILPERSMAN Article 1910-170
• OPNAVINST 6110.1J, Enclosure (2),
Paragraph 2.a., Page 4
85
Summary
• Discussed admin actions for PFA
failures
• Discussed the ADSEP process
• Discussed CFLs role in admin actions
• Discussed ADSEP boards
86
References
• OPNAVINST 6110.1 (Series)
• BUPERSINST 1430.16 (Series)
• Command Policy
• DODINST 1308.3
• Impact of PFA Failures on the Navy.
Navy Manpower Requirements System
• MILPERSMAN Articles 1220, 1300,
1160-030, 1160-040, and 1910-170
87
References
• SECNAVINST 1420.1 (Series)
• OPNAVINST 1900.4 (Series), Para 8
• SECNAVINST 5210.16 (Series)
• Physical Readiness Program Operating
Guide 1, Command Fitness Leader
(CFL) Administrative Duties and
Responsibilities
88
References
• Physical Readiness Program Operating
Guide 4, Body Composition Assessment
(BCA)
• Physical Readiness Program Operating
Guide 5, Physical Readiness Test (PRT)
• Physical Readiness Program Operating
Guide 6, Physical Fitness Assessment
(PFA) Medical Clearance/Waiver
• Physical Readiness Program Operation
Guide 11, Member’s Responsibilities
89
Questions?
90