Book Cataloging - Illinois Heartland Library System
Download
Report
Transcript Book Cataloging - Illinois Heartland Library System
Book Cataloging
Presented by
Illinois Heartland Library System
Cataloging
Three types of cataloging
Classification
Subject
-- Assigning a call number
analysis -- Determining the subject of
a work
Descriptive
cataloging -- Describing an item
in a unique way
Discussed
in detail today
What is Descriptive Cataloging?
The process of:
Describing
an item in a cataloging record and
Identifying and formatting access points
Based on:
Anglo-American Cataloguing Rules (AACR) or
Resource Description and Access (RDA)
AACR and RDA
Instructions for entering descriptive elements and
name-and-title access points in a catalog record
Records look different depending on which set of
rules is used to create the record
AACR—Available in print format
RDA—Available as print or online subscription
(www.rdatoolkit.org) – annual fee for online
Structure of AACR
Divided into two parts
Part
1. Deals with the description of the item
(Title, publisher, physical characteristics, etc.)
Chapter
for each format
Part
2. Deals with the access points which will
be used to search for the item
Appendices give instructions for capitalization,
abbreviation, etc.
Structure of RDA
Divided into sections with instructions that
apply to all formats
No
separate chapters for type of material
Appendices with instructions on
capitalization, abbreviations and symbols,
initial articles, etc.
Sources of Information
The first areas to examine when cataloging an item
Provide:
Title
Author/creator and/or others responsible for content
Publication information such as name of publisher,
place of publication, and date
Edition information, when present
Series statement, when present
Sources of Information--Books
Title page
If there’s no title page: cover, spine, other
preliminary pages, colophon, container, etc.
Terminology note:
AACR:
Chief source of information
RDA: Preferred source
Definitions
Preliminary pages: title page, title page verso,
any pages before title page, and cover
Colophon: statement at the end of the item with
title, publisher, printer, or date, information about
the author
Title Proper
The title minus any subtitle or other title
information
Taken from the chief or preferred source of
information
Usually
the title page
AACR: If taken from source other than title page,
include a note to indicate source
245 $aTitle proper
Recording the Title
Transcribe title exactly as it appears on the
source
AACR--Only
first word and proper nouns are
capitalized
RDA—May enter as in AACR, or may
transcribe capitalization as it appears on the
source
Don’t record introductory phrases in the title
proper
Add
as a variant title
Title punctuation
Punctuation
can be transcribed from the title
page or added if needed for clarity
are … which should be
replaced with -- and [ ] which should be
replaced with ( )
AACR--Exceptions
RDA--Transcribe
appears
all punctuation exactly as it
Recording the title—errors
AACR: transcribe as it is on the source; add [sic] or
[i.e. with corrected form] and include variant title with
correct form
On title page: Songs for sumner fun
245 10 $aSongs for sumner [sic] fun.
or
245 10 $aSongs for sumner [i.e. summer] fun.
246 3 $aSongs for summer fun
RDA: transcribe as it is on the source; add variant title
with correct form
On title page: Songs for sumner fun
245 10 $aSongs for sumner fun.
246 3 $aSongs for summer fun
International Standard Bibliographic
Description (ISBD) Punctuation
Punctuation
that precedes some subfields or
ends a field—used to separate elements of
description
Prescribed
Colon
punctuation
before subtitle
Equals sign before parallel title
Slash before statement of responsibility
Ending punctuation
The Tale of Peter Rabbit
By Beatrix Potter
AACR 245 14 $aThe tale of Peter Rabbit /$cby
Beatrix Potter.
RDA 245 14 $aThe Tale of Peter Rabbit /$cBy
Beatrix Potter.
Other title information
Subtitle--Information used to qualify a title (often
smaller font, not as prominent)
245 _ _ $aTitle proper :$bsubtitle
Parallel title--The title proper in another
language
245 _ _ $aTitle proper =$bParallel title
Alternative title--Usually follows the word “or”
and found in books published before the 20th
century
245 _ _ $aTitle proper, or, alternative title
Cujo
A Really Scary Dog
By Stephen King
AACR 245 10 $aCujo :$ba really scary dog /$cby Stephen King.
RDA 245 10 $aCujo :$bA Really Scary Dog /$cBy Stephen
King.
Statement of Responsibility
Those responsible for intellectual and creative
content
245 subfield c—precede with /
Separate functions by space ; space
Transcribe from source
AACR—omit
titles of nobility, address, honor,
and distinction (with some exceptions)
RDA—transcribe all
Terminology note:
AACR:
Author, illustrator, editor, adaptor, etc.
RDA: Creator
Statement of Responsibility—more
than three names for one function
AACR—record first name, then add phrase “… [et al.]”
Example: /$cby Stephen King … [et al.].
RDA—options
Transcribe all names
or
Transcribe the first name, and others if desired, then
add phrase “[and … others]” with appropriate number
(may be a number or spelled out)
Example: /$cby Stephen King [and four others].
Statement of Responsibility—
noun or noun phrase
AACR—record in subfield b
RDA—treat as part of statement of
responsibility—record in subfield c
AACR 245 10 $aWinter in Alaska :$bpoems /$cby
Mary A. Reed.
RDA 245 10 $aWinter in Alaska /$cpoems by Mary
A. Reed.
Variant titles
Variations
of the title proper (i.e., spell out symbols
or numbers, record a portion of the title, etc.)
Cover titles
Spine titles
Running titles
Container titles
Added title page titles
246 _ _ $aVariant title (2nd indicator designates
source of variant title)
Variant Title--Indicators
Indicator 1 (determines if a note displays)
1
Note, title added entry
3
No note, title added entry
Indicator 2 (generates PAC label)
Blank
No information provided
0
Portion of title
1
Parallel title (title in another language on item)
2
Distinctive title (title for issue of a serial)
3
Other title
4
Cover title
5
Added title page title
6
Caption title (first page of print, usually contents
page)
7
Running title (on each page of print, usually top)
8
Spine title
Recording variant titles
DO record as many variant titles as needed
MARC
tag 246 is repeatable; subfields may or
may not be repeatable
DON’T go crazy!
Don’t
record every possible variation
Add variant titles that may be useful for finding
the resource
Recording variant titles—
cont.
DO capitalize the first word
10 $aJudy Gorman’s vegetable
cookbook.
246 30 $aVegetable cookbook
245
DON’T include initial articles
On title page: The guide to Barbie doll collecting
On cover: The complete Barbie collecting guide
245
04 $aThe guide to Barbie doll
collecting.
246 14 $aComplete Barbie collecting guide
DON’T add ending punctuation
Miss Etta and Dr. Claribel
Bringing Art to America
SUSAN FILLION
AACR 245 10 $aMiss Etta and Dr. Claribel :$bbringing art to
America /$cSusan Fillion.
RDA 245 10 $aMiss Etta and Dr. Claribel :$bBringing Art to
America /$cSUSAN FILLION.
Both: 246 30 $aBringing art to America
Edition Statement
AACR
Prescribed source is title page, other preliminaries and
the colophon
Abbreviate as instructed in Appendix B
On item: Sixth edition; In record: 250 _ _ $a6th ed.
On item: Second revised ed.; In record: 250 _ _ $a2nd rev. ed.
RDA
Source is anywhere on the item
Transcribe exactly from the source, including
capitalization and abbreviations
On item: Sixth Edition; In record: 250 _ _ $aSixth Edition.
Publication Information—
260 (AACR)/264 (RDA)
Includes
Place of publication, distribution, manufacture ($a)
•
Publisher, distributor, manufacturer ($b)
•
Dates ($c)
Source of information
AACR: Title page or other preliminaries, etc.
RDA: Anywhere on the item
ISBD punctuation
Semi-colon before place of publication if multiple
Colon before publisher name
Comma before date
Publication information
AACR – 260
All information in single 260
260 _ _ $aPlace of publication :$bPublisher,$cDate(s).
RDA – 264
May have multiple 264s for different functions—
denoted by 2nd indicator
264 _1 $aPlace of publication :$bPublisher,$cPublication
date.
264 _4 $cCopyright date
Place of Publication
Enter as it is on the item
If not on the item, add name of the country, state
or province in brackets if needed for clarity
AACR -- Give only the first named place unless it
isn’t in your country, then also give next named
place in your country
RDA – Enter all places named on the item, or
enter only the first named place
Place of Publication—cont.
AACR – Transcribe abbreviated places as they
appear. Abbreviate spelled out countries, states,
provinces, etc. as instructed in Appendix B
Examples: Carterville, IL – transcribe as is
Paris – Add state in brackets if needed—Paris, [Ill.]
Carterville, Illinois – enter as Carterville, Ill.
(prescribed abbreviation from Appendix B)
RDA – Transcribe exactly as it appears. If adding a
place, put in brackets and spell out
No place of publication on the
item
AACR – Cataloger researches place and
enters it in brackets, or enters the abbreviation
“[S.l.]”
RDA – Cataloger researches place and enters
it in brackets, or enters the phrase “[Place of
publication not identified]”
Publisher
AACR – Record name in the shortest possible form that
still clearly identifies the publisher. Appendix B prescribes
abbreviation of some terms
G.K. Hall not Hall
McGraw-Hill not McGraw-Hill and Company
Open Hand Pub. not Open Hand Publishing, Inc.
Consider imprint as publisher rather than parent company
Prefer publisher on title page rather than t.p. verso or other
source
RDA – Transcribe exactly as it appears
Publisher name unclear or
absent
AACR – Probable name may be entered in
brackets, or enter the abbreviation “[s.n.]”
RDA – Probable name may be entered in
brackets, or enter the phrase “[publisher not
identified]”
Dates
Publication date -- most important – use the most recent
publication date
Copyright date -- may be added along with the publication
date but not required
AACR: If no pub. date, use the copyright date instead
On item: no pub. date, copyright 2012. In record: $cc2012.
RDA: Requires a pub. date. If no pub. date, use the
copyright date as an implied pub. date, in brackets
On item: no pub. date, copyright 2012. In record: $c[2012]
Printing dates do not matter unless it is “first” printing
Preceded by comma
Multiple Copyright Dates
When a copyright renewal date is present:
the 1st copyright date is before 1978, use the
earliest and ignore renewals
If the 1st copyright date is after 1977, use the latest
copyright date
If
If multiple copyright dates with no renewal date,
use the latest date
No date available on item
AACR – cataloger estimates a publication date
Entered
in brackets
Examples: [2010]
[199-?]—probable decade
[19--?]—probable century
RDA – cataloger estimates a date or enters the
phrase “[date of publication not identified]”
Example of complete 260/264
Quick Practice Writing Skills
Grades 4-5
by Marcia Miller and Martin Lee
Scholastic Teaching Resources
New York Toronto London Aukland Sydney
Publication date on t.p. verso: 1988
AACR: 260 _ _ $aNew York :$bScholastic Teaching
Resources,$c1988.
RDA: 264 _1 $aNew York :$bScholastic Teaching
Resources,$c1988.
Physical Description Area--300
Includes
Extent of item ($a)
Illustrations ($b)
Dimensions ($c)
Accompanying material ($e)
Source of information
Entire item
ISBD punctuation
Colon before illustrations
Semi-colon before dimensions
Plus sign before accompanying material
Pagination
Record the last numbered page in each
sequence – xii, 27 p.
If many sequences – 1 v. (various pagings)
If unnumbered sequence makes up a large part
of the whole, include in brackets – 125, [40] p.
For a set of volumes – 26 v.
AACR—abbreviate “pages”, “volume”, etc. as
instructed in Appendix B
RDA—spell out “pages”, “volume”, etc.
Pages not numbered
AACR
Supply
number in brackets or
Enter phrase “1 v. (unpaged)”
RDA
Enter
phrase “[number] unnumbered
pages”—do not put in brackets
or
Enter phrase “1 volume (unpaged)”
Illustrations
Disregard illustrated title page and minor illustrations
Disregard tables containing only words and/or numbers
If illustrations are one or more of these types, use: coats of
arms, facsimiles, forms, genealogical tables, maps, music,
plans, portraits, samples
Optionally, can use general term ill. for illustrations without
specifying type
If all illustrations are color – col. ill.
If some illustrations are color – ill. (some col.)
For graphic novels – chiefly ill. or chiefly col. ill.
AACR—abbreviate as instructed in Appendix B
RDA—spell out “illustrations”, “color”, “portraits”, etc.
Dimensions
Give height in centimeters
Always round up
If width is greater than height, give both height
and width – 18 x 30 cm.
If width is less than half the height, give both
height and width – 24 x 11 cm.
AACR—period follows cm—considered an
abbreviation
RDA—cm considered a symbol, not abbreviation
Period
after cm only if 300 is followed by 490
Accompanying Material
Give details as you would describe the item in
an individual record
300
_ _ $a450 p. :$bcol. ill. ;$c28 cm. +$e1
videodisc (32 min. : sd., col. ; 4 ¾ in.)
300
_ _ $a50 p. :$bill., maps, ports. ;$c30 cm.
+$e 1 teacher’s guide (10 p. : ill. ; 18 cm.)
MARC tags 3XX—RDA only
336
337
338
344
346
347
380
Content type
Media type
Carrier type
Sound characteristics
Video characteristics
Digital file characteristics
Form of work
Series—490/8XX
Includes
Series statement ($a)
•
Series numbering ($v)
Source of information
Title page
Series title page
The rest of the publication—cover, etc.
ISBD punctuation
Semi-colon before series numbering
Series
MARC tag 490
Series
statement as it appears on the
resource
MARC Tag 8XX—830 or 800
Series
as it is established in the series
authority record
May
or may not be the same as the 490
830—series established under title
800—series established under author’s name
Series examples
Author/title series
490
1_ $aGoosebumps
800 1_ $aStine, R. L.$t Goosebumps.
Title series
490
1_ $aRebels with a cause
830 _0 $aRebels with a cause.
Notes
Additional information about the resource
Source of information
The item itself, or other sources
ISBD punctuation
Most notes have ending punctuation; a few do
not
Order of notes
AACR: enter notes in order of importance, not
numerically
Some common note fields for
books
•
500 General note
• Source of title
• “Based on” note
• Index (if not included in 504)
•
Standard wording: Includes index
Series-like phrase
504 Bibliography, etc. note
•
•
•
•
Standard wording: Includes bibliographical references (p.
150-155)
• Include pages if bibliography is in one section
If book has index and bibliography—standard wording:
• Includes bibliographical references and index
Some common note fields for
books—cont.
•
•
•
505 Contents note
• Titles of poems, short stories, etc.
520 Summary, etc. note
• Brief description of contents of work
521 Target audience note
•
•
•
•
Reading level
Grade level
Audience
546 Language
•
Record language of text (if other than English)
Quoted notes--500
Direct quote from item
If taken from title page, end with period inside
closing quotation mark
“A
Borzoi book.”
If taken from elsewhere on item, give source,
end with period
“Based
on a true story”—Cover.
Subject headings
Terms that describe what the work is about
Topical
Geographic
Names
Genre
MARC tags that start with 6
Standard Numbers
010-Library of Congress Control Number
(LCCN)
020-International Standard Book Number
(ISBN)
050, 090, 082, 092 Call numbers
Other MARC tags
041 – Language code
Coded
information on languages noted in 546
043 – Geographic area code
Coded
information on geographic areas noted
in subject headings
Fixed Fields
Will always be present in the record, but may or
may not contain data
Will only accept data that is valid for that field
Different formats of material have different fixed
fields
Data can be used to limit searches
Some are system-supplied; some are coded
from data in the variable fields
Access Points
Names or terms used to locate the
resource
Main entry
Added entries
Title (title proper & variants)
Series
Subjects
Standard numbers
Keyword
Choosing the Main Entry
The first author should be recorded as the main entry
Other authors get added entries unless more than three
authors
Adapters are given main entry
Illustrators, compilers, editors and translators can also
get added entries
If no author is given, use title main entry. Compilers and
editors aren’t given main entry; record in added entry
RDA records access points, but doesn’t have equivalent
terminology for main and added entry
Form of Name Access Points
Form of name is entered in access point as
established in an authority record or using
guidelines in AACR2 or RDA if no authority
record exists. We look at OCLC or LC
Authority File for correct form
Standard format: Last name, first name,
possible middle name or initial, dates
associated with the name
Our Book
Main entry—author
Added entry—assistant
Title proper
Variant titles—cover and running title
Series
Subjects
Keyword
SHARE cataloging workflow
Search Polaris first!
If
a match is found, edit as needed
If no Polaris record, search Connexion
Look
for a full-level record, edit if needed
If less than full-level record is found, upgrade
Make local edits in OCLC before export, or in
Polaris after import
If no record in Connexion
Send
to IHLS cataloging center, or create original
record in Connexion, export to Polaris
Local edits as above