Transcript When is an Element Achieved?

Safety Groups Program
2008 Start of Year
John Zwolak, CHSC, CRSP
Safety Groups Program Consultant
Agenda
• Safety Group Objectives
• Safety Group Program
Requirements
• 3rd edition Employer Guidelines /
Element Criteria
• 5 Steps to Managing Health &
Safety
• Rebate
• Getting Started
• Q&A
Safety Groups Program
• Prevention initiative to eliminate workplace injuries and illness
• Collective approach to health & safety
• Success achieved through pooling of resources, mentoring and
sharing of best practices
• Incentive to develop sustainable health & safety programs
• Rewards are demonstrated through achievements in health & safety
• Potential WSIB premium rebate with no surcharge
2008 Program Year
WORKPLACE
SELF
ASSESSMENT
Implement Your Action Plan:
Complete the “5-Step Management System” for 5 elements
Meeting #1
Jan
Feb
Meeting #2
Mar
Meeting #3
Apr
May
Meeting #4
Jun
July
Aug
Meeting #5
Sep
Oct
Nov
Dec
2007
ACTION
PLAN
PROGRESS
#1
PROGRESS
#2
YEAR END REPORTS:
•YR END ACHIEVEMENT
•YR END MAINTENANCE
•WORKPLACE ASSESSMENT
Completion of 2008 Program Year
(in 2009)
Firms selected
for Validation
Audit are
notified
2009
Rebate
10% of Group
Jan
Feb
Mar
Apr
May
Jun
July
Aug
Sep
WSIB Validation Audit Process to verify Year-ends reports
Oct
Nov
Dec
2008
Program Requirements
• Attendance – Must attend and participate in a minimum
of 3 group meetings in the program year
• Reporting - Sign-off by senior management and submit
all reports to sponsor by due date
• Achievement - Complete 5 health & safety elements
(demonstrate all 5 Steps)
• Participate –in networking activities with group
members; if asked, cooperate with WSIB visits and spotchecks
SAFETY GROUPS PROGRAM
Employers Guidelines 3rd Edition
Employers Guidelines 3rd Edition
Element Criteria
•
The Element Requirements Chart will be used in the Safety Group
Validation Audit Process. Firms will be measured against the
Requirements Chart.
•
Each Element includes Resources to assist in the development of the
standards. They are for reference only.
•
The Requirements chart outlines the minimum requirements. We
encourage firms when and if possible to exceed the minimum
requirements by incorporating best practices and improving workplace
safety culture.
Employers Guidelines 3rd Edition
Example
of
Element Requirement
• JHSC / H&S Rep
Employers Guidelines 3rd Edition
Employers Guidelines 3rd Edition
Employers Guidelines 3rd Edition
Return To Work
Members must select one of five RTW elements:
1. RTW Self-Assessment
•
WSIB RTW Self-Assessment Guide completes a gap analysis of RTW program
and develops a RTW action plan.
2. RTW Program Development
•
Policy, procedure, roles and responsibilities, RTW Plans, forms, and letters
3. Physical Demands Information
•
A procedure of how information is collected on a form identifying the overall
physical demands of a job and breaks down the job into duties with risk
identification
4. RTW Case Management
•
Procedure of contact with injured worker, return to work meetings to identify
suitable work, and reporting requirements.
5. RTW Performance Tracking
•
Defined performance indicators to measure program outcomes
Employers Guidelines 3rd Edition
New Elements
•
•
•
MSD
Motor Vehicle Incident Prevention
Fall Arrest
OTHER ELEMENTS
• Firm is required to write the element requirements
• Approval from the Sponsor
• Approval from the Consultant
• Firms element requirements will be used available to the
consultant during a spot-check
Employers Guidelines 3rd Edition
Safety Culture
•
2008 Element Requirements will impact safety culture,
•
Senior Management signature required on Achievement
reports,
•
Groups or firms may request a safety culture element in the
leadership category that meets their industry needs.
Employers Guidelines 3rd Edition
Validation Audit Process
•
•
•
•
10% of each group are randomly selected to verify the Yearend reports
On-site audit by a Safety Groups Program Consultant
Evidence based audit of the 5-Step Management system
Methodology includes:
–
–
–
Documentation review
Interviews (management and workers)
Observation of the workplace
5-Steps to Managing Health & Safety
Acknowledge Success &
Make Improvements
5
1
Written Standard
Evaluate
2
4
Communication
3
Training
5-Steps
Step 1 - Set Standards
Standards define senior managements process system for an
element.
• Include the points in the “Element Requirements”
• Written statements outlining expectations and policies
• Includes legal requirements
– policy statements - management’s expectations and policies about
health & safety
– procedures - step by step instructions for particular tasks or
processes
– safe work procedures - written directions that include health & safety
in the work processes
– workplace rules - when a workplace sets its own standards i.e. how
to report
5-Steps
Step 2 - Communicate
Communication establishes an awareness to an element.
• Include the points in the “Element Requirements”
• ensure that everyone knows and understands what is expected of
them and what they can expect of others
• can take place through many different means including:
– staff meetings or toolbox talks
– training sessions or guest speakers
– print or electronic notices
(i.e. memos, e-mails, newsletters)
• maintain copies and attendance records
5-Steps
Step 3 - Training
Training establishes worker proficiency or competence to an
element.
• Include the points in the “Element Requirements”
• Managers, supervisors workers and/or contractors receive training
appropriate to the element
• Various training methods:
– Orientation training
– Specific training (one to one)
– General training (classroom or group)
– On-going up-dates in safe work procedures
– Testing of training is required (adult education techniques)
• Maintain records of all training & certificates
5-Steps
Step 4 - Evaluate
Evaluation is a system that measure the effectiveness
of standards, communication and training
• compare actual health & safety activities to the set standards
and expectations
• is the element actually implemented and working
• keep track and document these evaluations
• there are many different ways to evaluate:
– Analysis of physical observations/inspection/plant or jobsite audits
– Small sample survey of employees
– Statistical analysis & summary i.e. WSIB information
– Analysis by JOHSC
– Management review
– Analysis of inspection reports & JOHSC minutes
5-Steps
Step 5 - Acknowledge Success & or
Make Improvements
Recognizes and defines a plan in areas for improvement
and success (maintaining success).
•
A written plan developed improve outcomes, make changes and/or
improvements where defined in “Evaluation,”
• Management acknowledges the successful outcomes of an element
and can personalize the reasons for success.
Rebate Formula
Rebate Formula
Rebate Formula
2008 - No Rebate Cap
• Up to 6% of Group Premium in Rebate
– 4% for Achievement – Scores are subject to a performance
improvement threshold
– 2% for Performance – Improvement must be better than preset target reviewed annually.
– 2008 Target = 7%
– If minimum target is not achieved, rebate will be adjusted
– New 2:2 review of Performance years
A firm will be removed if they experience a
workplace fatality.
Rebate Formula
GROUP
REBATE
Achievement
6% =
Year-end Reports &
Spot-checks
4%
+
Performance
Lost Time Injury
Frequency
1%
+
Lost Time Injury
Severity
1%
*Based on Group
Premiums paid
• Improvement must be better than preset performance
threshold. For 2008 = 7% (reviewed annually)
• Achievement scores are subject to a performance
improvement threshold
• Improvement is calculated by comparing the two most
recent years with two prior years
Getting Started
Getting Started
Workplace Assessment
Purpose:
• Identify strengths & weaknesses of the firm’s health & safety program
• Identify the selection of 5 elements for the Action Plan
• Monitor maintenance and continuous improvement over the long term
Action:
• 3 options:
– Safety Groups Program Workplace Assessment
– Element Program Requirements document
– Industry Specific Assessment
• Completion prior to element selection mandatory: Yes or No
• Reviewed during Validation Audit
• Submit to sponsor by established due date (if required)
Getting Started
Action Plan
Each firm must select and implement 5 health & safety elements.
1) A “Group/Common element” that all participants will implement in
2008
2) A “Leadership” element (can be the group element)
3) An element from “Organization” or “Hazard Recognition &
Assessment” (can be the group element)
4) A “Return to Work” element (can be a group element)
5) An element from any category
Getting Started
Selecting a non-approved element
Guidelines for requests non-approved elements
• Firm is required to define the element requirements for the
5 step process and retain their requirement document,
• Firm needs to explain the rational for the element to
Sponsor & WSIB Consultant,
• Element cannot be part of an approved element,
• Approval from Sponsor first and WSIB Consultant.
Getting Started
Changes to Action Plan
Guidelines for requests to change Action Plan Elements
• Needs approval from Sponsor first and WSIB
Consultant
• Firm needs to provide reasons in writing (e-mail)
to Sponsor & WSIB Consultant
• Approval for requests received before June 30th in
exceptional circumstances, (e.g. MOL order)
Getting Started
Embrace the Safety Group concept of sharing
information and networking
Attend meetings
Get going
Questions
John Zwolak, CHSC, CRSP
Safety Groups Program Consultant
Prevention Services