Transcript Slide 1
The CAO and Search Engine Agenda This presentation looks at the processing life cycle of a student’s application – from registration to submission The CAO Registration Navigation Submission The CAO Objectives •Learn about the functionality in the CAO •Go through the process from an applicant’s perspective (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Login Screen (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Login Screen From the main login screen, students click on “Create a new account” to begin the registration process. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Creating a New Account Towards the bottom of the registration screen students are asked to verify that they are over the age of 12 for COPPA compliance. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Getting to the Search Engine By clicking on “Search for Colleges” on the left-hand navigation menu, the student is brought to the Simple Search Page which has some new criteria this season. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. The Search Engine On either the Simple Search or the Advanced Search, entering in search criteria and clicking on the button brings the user to the Search Results Screen. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. The Search Results Screen From here, schools can be mapped … … and searches can be saved. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Comparing Schools Clicking on the button from the search results screen allows students to compare up to three different institutions. Clicking on the categories at the top (i.e. “Admission Criteria”) will display different sets of relevant data. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Adding a College To add a school, check the box next to its name and then click on “Add” to get to the My Colleges screen. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. My Colleges To view school information … … click on the school’s name – the info at the bottom refreshes. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Submission Requirements Submission requirements are triggered… …by answers on the Future Plans page. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. The Common Application After searching for and adding colleges, the applicant moves on to the Common Application itself, beginning with the Future Plans section with college-specific questions. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Dynamic Questions Moving through the Common Application, take note of required questions (marked with a next to the question label) and dynamically-displayed content. For example, the Citizenship question in the Bio section triggers different follow-up questions based on how it is answered. When a student selects U.S. Dual Citizenship, new questions pursuant to that answer will appear dynamically. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. CEEB Codes Additionally, the CEEB code look-up feature populates school information to the Common Application automatically. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. CEEB Codes Additionally, the CEEB code look-up feature populates school information to the Common Application automatically. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Printing and PDFs Students can check their progress at any time by clicking “Quick Print” at the top of the page. This will bring up a PDF copy of the application. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Error Messages When students decline to answer required questions, a system message is displayed at the top of the page letting the applicant know which questions have not been answered successfully. These questions are also highlighted in the form itself. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Sign & Submit On the final section of the Common Application, students affirm that they have previewed their application and then selects schools for submission. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Errors in Submission If there are still some unanswered required questions, they are displayed as clickable links that, when clicked, take the student directly to the unanswered question. Unanswered, required questions are highlighted in gold. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Supplements Working down the left-hand navigation menu, students will arrive at the Supplements section. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Payments The Payments section shows all the institutions from “My Colleges” and their payment statuses. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Payments The “Mail Check” option saves an applicant’s intent to mail a check to a given school. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Payments – Credit Cards Unless your school requires payment before submission, students will be prevented from paying at the beginning (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Payment Confirmation After clicking on “Submit” the student will receive a processing message . . . Followed by a confirmation page . . . (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Payments For students who pay via Sallie Mae – a receipt is available to print. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. School Forms When students first click on School Forms they will need to invite officials. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Assigning an Official On the Invitation page applicants answer a few brief questions about the official, waive FERPA rights and authorize the release of their records before clicking on Save. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Assigning an Official On the Invitation page applicants answer a few brief questions about the official, waive FERPA rights and authorize the release of their records before clicking on Save. If the student selects “Teacher” a dynamic subject question appears. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Assigning an Official Once the required information has been filled out on the School Official Details page, officials can then be assigned to schools on the “School Forms” page. One counselor and multiple teachers can be identified for School Forms (depending on the requirements of each member school). (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Assigning an Official Students can monitor status information on these pages and resend the notification email to counselors or teachers who have yet to begin a form. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Email to Officials When students add a teacher or a counselor to their application, those individuals receive an email containing a URL, a personal access code and a password. (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc. Contact Us Common App Technical Support Applicant Support: [email protected] School Official Support: [email protected] (c) Copyright 2008 AY Software Services, Inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from AY Software Services, Inc.