Transcript Collaboration 101 - ILEarlyChildhoodColla

Collaboration 101
Developing Collaborative
Relationships
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What is Collaboration?
 Exchanging information and sharing or
pooling resources for mutual benefit to
achieve a common purpose.
 Leadership that agrees to share:
information
activities
resources
influence
power
decision making
None of us is as smart as all of us.
Edward C. Register 1915
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What is Collaborative Leadership?
 Leadership that safeguards and
promotes the collaborative process
 A leader who has skills …
conflict management
developing trust
decision making
creating safety
assessment
 … and capacities, i.e., taking perspective,
uncertainty, self reflection & ego control
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Why Collaborate?
 Last Head Start expansion
 Head Start Program Performance
Standards
1304.40-41 Family & Community Partnerships
Values; Program Governance/Policy Committee
 Increase services for children & families
 Improve quality
 Strengthen communities/systems
 Pool power & ownership of solutions
 Increase ability to handle complex issues
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Collaboration Levels
Collaborating
Involvement
Cooperating
Commitment
Coordinating
Resources
(e.g., time,
money)
Networking
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Collaborative Success Practices
Assess the environment.
Reflect
Create Clarity
Children & Families
Develop People
Build Trust
Share Power & Influence
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Assess the environment.
Community Themes &
Strengths Assessment
Organize, Partner
Assess
Forces of Change
Community EC System
ID Strategic Issues
Assessment
Assessment
Goals/Strategies
Plan, Implement, Evaluate
Local Program
Assessment
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Create clarity.
 Be clear about goals, direction & vision.
 Commit to the cause & define the outcome.
 Share vision – common ground.
 Mobilize people.
Current reality
Assess
Mobilization
ID issues
Action teams/plans
Implement, evaluate
Desired Future
Shared vision
Common values
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Build trust.
 Create safe places for developing
shared purpose & action.
 Trust Account:
Deposits
Telling the truth
Keeping promises
Kindness, courtesies
Loyalty to the absent
Apologizing
Knowledge
Withdrawals
Placing blame
Breaking promises
Unkindness
Violating expectations
Gossip, rumors
Arrogance
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Share Power & Influence.
Develop the synergy of people, organizations, and
communities to accomplish a shared vision.
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8 Sources of Power
Position/Authority
Information & Expertise
Control of Rewards
Coercion
Alliance & Networks
Access & Control of Agendas
Control of Meaning & Symbols
Personality
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Share Power & Influence.
 Know the difference between positions
& interests.
 Positions = regulations, beliefs,
demands
 Interests = what you care about,
concerns, what matters
 Must negotiate COMMON (middle)
ground
"If you can't pass, you can't play."
Coach Dean Smith, UNC, to
Michael Jordan
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Share Power & Influence.
Position
Demands?
Interest
Care
about?
Interest
Position
Concerns? Beliefs?
Common Ground
Regulatory/
belief
based?
Worries?
Why does Why right?
it matter?
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Develop People.
That is, bring out the best in others!
 Realize & promote potential present
 Give up ownership or control
 Maximize use of talents & resources
 Coach & mentor
 Set goals & provide feedback (builds
confidence)
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Develop People.
Mentor
 Long term career
focus
 Series of time
limited confidential
conversations &
other activities
 One to one;
continuous
Coach
 Short term skills
focus
 Activity
 Results in
improvement of
skills, capacity,
performance
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Self Reflection.
Being aware of & understanding …
 Values
 Attitudes
 Behavior
… as relate to own leadership style & impact.
 Can be program/agency – intra-agency preassessment; annual self assessment
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Collaboration Operational Tips.
 Inter & intra agency buy in?
 Written agreement implemented?
 Confidentiality protocols implemented?
 Systems & databases revised?
 Collaboration team meets regularly?
 Communication systems used effectively?
 Conflict appropriately addressed?
 Cross training?
 Evaluating for outcomes?
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Collaboration: The Ideal Process.
 Pre-assessment; readiness
 Determine need; environmental scan
 Select/engage partners; ground rules
 Share vision/mission/plan
 Written agreement
 Manage the partnership
 Evaluate
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AT LEAST…
 Have a vision that includes:
Child/family needs & eligibility drive it
Great relationships/partnerships
Parent/provider choice & input
 Quality, comprehensive services for all
children/families
 Maximize resources
 Continuum of high quality services
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Early Care & Education
Collaboration Models
 Models/Structure - 1 Agency; 2 or more
Agencies; Agency with Family CC Homes
 Child Care, Early/Head Start, PreK/PI
 Strive for most integrated – services,
funding, staffing, continuity of care
 Many names – co-location, dual enrollment,
wrap, shared wrap, before & after, braided/
blended
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Program Collaboration Basics
 Document that combined funding is needed
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to provide services
Use most restrictive regulations
All E/HS must be in settings that comply with
all HSPPS
Budget/audit clearly delineate costs for each
funding source
Class size requirements vary – count your
children, especially the 3 year olds
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Program Collaboration Basics
 Fees cannot be charged for HS or PreK.
 The HS Act allows for collecting fees for the
child care portion of day in collaboration
 CCDF/CC subsidy may require that parents
share in the cost of child care
 Be clear in signage, written materials, &
budgets what fees are being collected for &
what they support
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Program Collaboration Basics
 Children/families must be eligible for all
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funding streams
Hours of service can overlap
No single service should be paid from more
than a single funding source
Cost allocate
Clear written agreement
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Eligibility
Tiers
Level 3: PreK
(at risk of academic failure)
Generally Least Restrictive__
Level 2: Child Care
(income & service – working,
training/education) _
Level 1: Head Start
(100% FPL/age)
Generally Most Restrictive
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Community Partner Strategies
 Community screenings
 Joint/coordinated community assessment
 Community planning
 Joint/coordinated recruitment & enrollment
 Agreements to refer
 Joint T/TA
 Regular interagency meetings
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Collaboration Issues & Strategies
Turf-ism
Unresolved conflict/hidden agenda
Lack of leadership/respect
Lack of time, resources, overload
Conflicting requirements
Disorganization/lack of follow through
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Focus on Solutions
When something doesn’t work:
 Go back to the basics – check attitude/
personnel, systems & written agreement
 Address conflict – don’t sweep under rug
 Communicate
 Negotiate
 Seek excellence
 Have a sense of humor – keep children &
families 1st!
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Summary: Common Collaboration
Difficulties
 Lack of trust
 Hidden agendas
 No larger vision
 Apathy
 Avoidance of risk
 Problems are complex/interdependent
 Many people can say no but no one can act
alone
 Time & resources
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Summary: Leadership Traits Needed
 Intelligence & Knowledge
 Maturity, Patience & Ego Control
 Respect & Communication
 Capacity for self-reflection
 Resources & Energy
 Capacity & Tolerance for Uncertainty
 Originality
 Empathy & Persuasiveness
 Synoptic thinking
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Summary: Keys to Success
 Good Timing
 Strong Stakeholder Group
 Broad-based Involvement
 Clear Need
 Open Process
 Commitment of Strong Leaders
 Support of Authorities
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