Transcript AvePoint - Humandata

Roberto V. Delgado
Sr. Technical Solutions Professional
Beyond the Hype: Manage,
Govern, and reduce risk of
Microsoft Office 365
About me: Roberto V. Delgado
Roberto.delgado@a
vepoint.com
Abstract
Cloud Benefits
Rapid Deployment of Virtual Machines
Growth Use-Case
Concerns for the Cloud
Deployment Opportunities:
What are my options?
Cloud Service Models
Service layers
Applications
Applications
Applications
Data
Data
Data
Runtime
Runtime
Runtime
Middleware
Middleware
Middleware
O/S
O/S
O/S
Virtualization
Virtualization
Virtualization
Servers
Servers
Servers
Storage
Storage
Storage
Network
Network
Network
IaaS
PaaS
SaaS
Office 365 Overview
Focus: Office 365
Deployment Scenarios - “All In”
Online.Microsoft.com
Active Directory
Pros
Cons
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Single Management
Cost effective way to obtain SharePoint, Lync and
Exchange
Fastest way to deploy this technology
Storage Limitations
Features Missing
Deployment Scenarios - Untrusted, NonSharePoint Hybrid
Online.Microsoft.com
Active Directory
Microsoft
Office Share
Server 2007
Pros
Cons
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Outsource Lync & Exchange
Full SP feature set
Ability to leave services on legacy SharePoint major
versions
Dual Management
Multiple Authentication
Deployment Scenarios - “Untrusted
Hybrid”
Online.Microsoft.com
Collab
Active Directory
Microsoft
Search | MySites
Pros
Cons
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Full SP feature set
Ability to leave services on legacy SharePoint major
versions
Apps
Apps
Dual SharePoint Management
Multiple Authentication
Office Share
Server 2007
Deployment Scenarios - “Trusted Hybrid”
Active Directory
Microsoft
Office Share
Server 2007
Pros
Cons
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Simple authentication
Full SP feature set
Ability to leave services on legacy SharePoint major
versions
Dual SharePoint Management
Deployment Scenarios - “Extranet”
Online.Microsoft.com
Publication
Collab
Active Directory
Collab
Replication
Pros
Cons
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Isolate external users from external content
Outsource authentication and firewall complexity issues
Complexity of Publication / Replication
Example: Education
Constantly
Onboarding Users
Understanding Hybrid
• Workloads are divided across separate SharePoint
environments
• Lots of variables that decide which workloads should move to
the
• cloud – we will be discussing later
• Gradual transition to cloud
• Long term, the cloud is where you want to be
• In most cases today, the integration is not quite
seamless
• Separation can create confusion
• May lack single sign on
Planning Information
Architecture
Information Architecture vs. Management
Information Architecture
Information Management
• Organize and describe content
• Manage the content & service
• Metadata
• Structure
• Relationships
• Access levels (permissions)
• Lifecycle
• Storage
• Inputs
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• Inputs
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Knowledge Management team
Librarians
Content owners
Subject matter experts (SMEs)
• Outcomes
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Information management policies
IT usage policies
Regulatory environment
SLAs
• Outcomes
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Site map (navigation)
Taxonomy
Search
Targeting (audiences)
@danholme
Access levels
Records management
Compliance
Performance
Management Controls and Scopes
Farm
Zone
Web Application
Service Application
Content DB
Site collection
Top-level site
Sub site
List/Library
[Folder]
Item / Document
Sub site
Addressing Compliance in O365
Microsoft is the first and only major cloud based productivity to offer…
ISO27001
ISO27001 is one of the best security benchmarks available across the
world
EU Model Clauses/ EU Safe Harbor
EU Model Clauses a set of stringent European Union wide data
protection requirements
Data Processing Agreement
Address privacy, security and handling of Customer Data
Going above and beyond the EU Model Clauses to address additional
requirements from individual EU member states
Enables customers to comply with their local regulations
http://bit.ly/ZjIIC8
Visibility
Portal
Community Sites
Project/Team Sites
Personal/My Sites
Governance
Getting There: Migrating to the
Cloud
The Migration Opportunity
Mixed Junk IN
Prioritize for
Business Need
Filter for Compliance
Structure for
Governance
Organized
Gold OUT
Migrate
Cloud is a chance for “Housekeeping”
Restructure your IA, consolidate
Check for poor security settings
Migrate
Planning Considerations
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How much content?
How long? How much downtime can you tolerate?
How much customization?
“Big Bang” or scaled/phased approach?
Loss of metadata / security acceptable?
Who can help?
Mappings available?
Can we restructure?
Maintain coexistence?
Migration: Best Practice Approach
1
Assessment
2
Migration
3
Optimization
Migration Approach: The Details
Assessment
1
Pre-scan
Migration
2
Identify
1
3
Discover
Customize
Optimization
1
Manage
2
Customize
2
Test-run
3
Monitor
How do we do it?
Discovery and Test-Run Tools
Migrate to SharePoint 2010, SharePoint 2013, SharePoint
Online, Legacy Platforms
Live or scheduled, online or offline
Comprehensive metadata, property, and security
mappings + Filter + Restructure
Migrate OOTB, SPD, and Nintex workflows
Centrally report and audit on ALL migration activity and
history
Migration with Third Party Tools
Best For:
Pros:
Cons:
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Any size environment, from single
server farms to large, distributed
farms
Migration from non-SharePoint
Sources
Restructuring content
Preservation of any metadata or
security
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Direct migration from 2007 , 2010/13
other sources to SharePoint Online
Pre-scan to determine customizations
Reorganise content structures during
migration
Granular migration
Retains metadata, versions,
permissions
Virtually no downtime
Applicable to non-SharePoint
repositories
Options for 24 x 7 Support?
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Costs associated with purchasing of
additional software
Learning/training of new software
Wrap Up: Q&A
AvePoint Online Services
Service Offerings
Our Resources: Learn More AvePoint
Our Goal: Your Satisfaction
+46 (0) 85 250 0556
sales_nordic@avepoi
nt.com
AvePoint.com
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