Transcript TITLE V BLOCK GRANT ELECTRONIC REPORTING …

Submitting the Paper
• Revisit the Instructions for Authors
– References
– Acknowledgments
• Follow the Instructions for Authors
• Journal checklists
Welcome to the
Online Manuscript Submission,
Review and Tracking System
for the journal
Maternal and Child Health Journal
We trust that you will find this Online Manuscript Submission, Review and Tracking
System very user friendly. To make your start even easier, please find below a few
instructions:
Authors: When submitting a manuscript, please DO NOT include any of your personal
information (name, affiliation, etc.) anywhere in the manuscript or on the cover page.
This is to ensure a double-blinded review process. Thank you.
New Authors: Please click the 'Register' button from the menu above and enter the
requested information. Upon successful registration you will be sent an e-mail with
instructions to verify your registration.
Note:
• When you have received an e-mail from us with an assigned
user ID and password, DO NOT REGISTER AGAIN. Just log in to
the system as 'Author'.
Authors: Please click the 'Login' button from the menu above and log in to the system as 'Author'.
Then submit your manuscript and track its progress through the system. A wide range of
submission file formats is supported, including: Word, WordPerfect, RTF, TXT, TIFF, GIF, JPEG, EPS,
LaTeX2E, TeX, Postscript, PICT, Excel, Tar, Zip and Powerpoint. PDF is not an acceptable file
format.
Note:
• Please upload your manuscript only ONCE on to the system. After uploading your manuscript, it
will be automatically formatted as a PDF file, and you will be sent an e-mail requesting that you
approve your submission. Please return to the main menu and APPROVE your submission
accordingly.
Returning Authors: Please use the provided username and password and log in as 'Author' to
track your manuscript or to submit a NEW manuscript. (Do not register again as you will then be
unable to track your manuscript).
Reviewers: Please click the 'Login' button from the menu above and log in to the system as
'Reviewer'. You may view and/or download manuscripts assigned to you for review, submit your
comments for the editors and the authors, and track the progress of your manuscripts through the
system.
For reviewers seeking guidance in the preparation of their review, you are encouraged to read: A
Guide to Reviewing Manuscripts. Authors may also benefit from reading this report that details
specific items that reviewers consider in preparing their review.
Note:
• Please click the 'Accept' or 'Decline' button as soon as possible after receipt of the e-mail asking
you to review a manuscript.
Canadian Journal of Public Health: Guide for
Appraisal of Qualitative Manuscripts
• How well is the purpose and focus of the paper expressed?
• What is the quality of the argument made in the paper?
• How effectively has the paper’s study been designed and
conducted?
• How successfully do the authors analyze their date?
• How effectively do the authors engage theory in their research
and in the paper?
• What contribution does the paper make?
Checklists
• CONSORT checklist for RCTs
• STROBE checklist for observational studies
Submission Requirements
• ICMJE Uniform Requirements for Manuscripts
Submitted to Biomedical Journals
• Journals that use Uniform Requirements state
this in instructions for authors
• Journals have own instructions as well
Submission Requirements
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Authorship responsibility
Copyright transfer
Financial disclosure
Acknowledgment permission
Other Requirements
• Data access statement
– Dr X had full access to all of the data in the study and takes responsibility
for the integrity of the data and the accuracy of the data analyses.
• Support for study
• Role of sponsor
– The funding organizations had no role in the design and conduct of the
study; in the collection, management, analysis, and interpretation of the
data; or in the preparation, review, or approval of the manuscript.
Maternal and Child Health Journal
• Manuscript Submission
– The online system offers easy straightforward log-in and submission
– Supports a wide range of submission file formats
– Eliminates the need to submit manuscripts as hard-copy printouts, disks
and/or e-mail attachments
– Enables real-time tracking of manuscript status by author
– And provides help should authors experience any submission difficulties
(click Contact Us from the toolbar)
– Manuscripts should be submitted through the Editorial Manager Website
for Maternal and Child Health Journal
• http://maci.edmgr.com
Maternal and Child Health Journal
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Publication Policies
Manuscript Type
Manuscript Style
Manuscript Length
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Tables
Figures
Electronic artwork
References
• English language supports
Clinical Trials Registry
• Randomized controlled trials must be registered
before first patient enrolled
• Must use a publicly accessible registry such as
clinicaltrials.gov
• Registration number should be provided at end
of abstract
Conflicts of Interest Disclosure
• All conflicts in last 3 years or foreseeable future
• ICMJE uniform disclosure form
• “when an author has financial or personal
relationships that inappropriately influence
(bias) his or her actions”
Why disclose?
• “We continue to believe that more transparent
reporting should help ensure the integrity of
medical science; and enable physicians, other
health professionals, and the public to interpret
the results of scientific studies appropriately,
and maintain public confidence in biomedical
research.”
Cover Letter
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Addressed to editor in chief by name
Why submitting to this journal
Why important
Unusual features
Suggest or exclude reviewers
Submitting only to 1 journal
Duplicate Submission/Publication
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Creates extra work for journals/reviewers
Legal problems; copyright
Creates confusion in literature
Doesn’t apply to presentations at professional
meetings, clinical trial registries
Related Publications
• Inform editors of other articles from same study,
esp. unpublished papers under consideration
elsewhere
• Inform editors of conference presentations
• Spinoffs
– Levine RJ et al. Trial of Calcium for Preeclampsia
Prevention (CPEP): Rationale, design and methods. Control
Clin Trials. 1996;17:442-469.
– Levine RJ et al. Trial of calcium to prevent preeclampsia.
NEJM. 1997;337:69-76.
– Sibai BM et al. Risk factors associated with preeclampsia in
healthy nulliparous women. Am J Obstet Gynecol.
1997;177:1003-1010.
• Salami
– Jernigan MV, Rath AL, Duma SM. Severe upper extremity
injuries in frontal automobile crashes: the effects of
depowered airbags. Am J Emerg Med. 2005;23:99-105.
– Rath AL et al. The effects of depowered airbags on skin
injuries in frontal automobile crashes. Plast Reconstr Surg.
2005;115:428-435.
– Duma SM et al. The effects of depowered airbags on eye
injuries in frontal automobile crashes. Am J Emerg Med.
2005;23:13-19.
ICMJE Requirements
• When submitting a paper, the author must always make a full
statement to the editor about all submissions and previous
reports (including meeting presentations and posting of results
in registries) that might be regarded as redundant or duplicate
publication of the same or very similar work. The author must
alert the editor if the manuscript includes subjects about which
the authors have published a previous report or have submitted
a related report to another publication. Any such report must
be referred to and referenced in the new paper. Copies of such
material should be included with the submitted paper to help
the editor decide how to handle the matter.
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Howard Bauchner, MD
JAMA
515 N. State St.
Chicago, IL 60654
• Dear Dr. Bauchner:
• We are pleased to submit our manuscript for consideration by
JAMA. The manuscript describes a novel and clinically
important study. This manuscript has not been previously
published and is not currently under consideration by any other
journal.
• Thank you for considering our work for publication in the
Lancet.
• Sincerely,
After Submission
• You should receive an acknowledgment
• If not, follow up
• In most systems now, you can track the status
of your manuscript
• Nothing wrong with a nice note enquiring about
the progress
Journal Workflow
• Manuscript assigned to a member of the
editorial board in the case of the MCH Journal,
or an editor in the case of larger journals
• Editor or board member decides to reject or
send for peer review
• Rejected quickly (better for you) or sent for
review – process can be sloooow
Journal Workflow
• Reviews returned—editor can reject or discuss
by group of editors
• Editor or group decision to reject or revise
• Revision request is not a guarantee of
publication
• After revision, editor or group decision to reject,
revise again, or accept
Request for Revision
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Respond to each and every comment
Discuss each change
Indicate where manuscript changed
If disagree with comment, discuss
– Remember, it’s your work and the reviewers don’t
know everything
• Be courteous and professional
• Be accommodating
Accept?
• An editor likes nothing more than to receive a
revised manuscript that has been responsive to
the reviewers recommendations, has explained
the changes made or not made and has been
thoroughly and completely proofread and edited
according to the journal’s instructions
Accept?
• I can accept those immediately
• If the revision is not fully responsive I have to
send it back
• If it needs corrections I have to send it back
• If you highlighted, underlined, colored or bolded
the edited text I have to send it back
Accept?
• What I accept is published as is
• If we have to keep going back and forth, it will
delay publication and make me angry which will
delay publication even further
Rejection
• Don’t take it personally
• If reason for rejection unclear, can e-mail the
editor
Editor Names
• Names not to call the
editor
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Worst editor ever
Blind
Stupid
*!#?*!#
• Names to call the editor
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Best editor ever
Insightful
Oh wise one
Your highness
Rejection
• Make revisions and resubmit quickly
• In the case of the MCH Journal, you are always free to
resubmit a new manuscript if you believe you can
effectively respond to the concerns expressed and if
we indicated further interest in the paper
• You are also free to use the comments and resubmit
somewhere else