Transcript Slide 1

We Moved Your Core?
What happens when Housing, Greek Life,
and Construction Collide
Versus?
Micheal K. Seraphin
Coordinator of Purchasing, Willamette University
NWACUHO 2010
February, 8, 2010
Why this session?
• History between Willamette and
National Fraternities
• Commitment on the part of the
Willamette
• Student Input & Involvement
• Budgeting
• Master Planning
• My limitations as the presenter – I was the Area Coordinator for the
Fraternities during ¾ of this process, and the Coordinator of Purchasing
the other ¼. I do not work in Facilities or Project Management
How did Willamette get to this point?
G. Herbert Smith – 1927 DePauw University alum
• President, Willamette
University President from
1942-1969
• Secretary General, Beta Theta
Pi Fraternity, 1935-1946
• President, Beta Theta Pi
Fraternity, 1946-1951
• Fraternities vs. Residence
Halls
• Starting in 1946 – Five
national fraternities have been
housed on Willamette’s
campus
▫ Beta Theta Pi
▫ Delta Tau Delta
▫ Phi Delta Theta
▫ Sigma Alpha Epsilon
▫ Sigma Chi
The Process
Fall 2007
Spring 2008/Summer 20008
• Breaking the news
▫ What the men felt
▫ Concerns they had
▫ How was the University
going to accommodate
them?
▫ Entitlement issues
• Finding a new home
• Controlling the flow of
information
• Meetings, meetings, more
meetings
•
•
•
•
•
•
•
More meetings
Damage control
Preparation
Making accommodations
Bricks and trees
Damages to the facility
Saving goodbye
Photos - Old Beta Theta Pi 5.30.08
Budget – Demolition of “Old Beta”
Budget
Changes
Encumbrances
(Encum. – Expen.)
Over / Under
Expense to Date
Not to
exceed $5k $
5,000.00
$
5,000.00 $
$
2,250.00
$
2,250.00 $
$
710.00
$
709.70 $
709.70
Permits / Development Fees
$
710.00
$
702.58 $
702.58 $
-
General Contractor HOFFMAN
$
150,000.00
$
150,000.00 $
150,000.00 $
-
Owner Provided Construction
$
600.00
$
561.27 $
561.27 $
-
Owner Provided FFE's
$
-
$
- $
- $
-
Asbestos / Lead Abatement
at BETA Demo
$
5,000.00 $
35,450.50 $
30,450.50 $
De-Commission Power /
HVAC / Site Utilities
$
2,000.00
$
5,051.40 $
4,122.04 $
$
-
$
-
$
-
Architectural Fees - HEA
Engineering Fees - BMGP
Engineering
Plan Check Fee
Salvage BETA Stoop and
Chapter Stuff
30,500.00 $
$
$
Temporary Secure Baxter
Excavation Fill Hole /
Grading / Special Inspect
152.20
1,000.00
In Hoffman
$
In Hoffman
Moving / Storage of BETA
Personal Items
Total
$
2,000.00 $
$
186,810.00 $
4,980.00
$
20.00
672.00 $
1,578.00
5,000.00
929.36
-
$
- $
- $
-
4,500.00 $
6,412.44 $
6,412.44 $
-
9,652.20
$
198,178.19 $
192,248.83
Photos - BETA Demo Summer 08
Budget – Backfill of “Old Beta”
Budget
Encumbrances
Architect Fees
$
Equip, Furniture
$
-
Other Costs
$
3,800.00
Construction
$
7,500.00
$
$
47,300.00
$
Total
36,000.00
Changes
$
$
Expense to Date
35,000.00 $
-
35,227.04
$
4,251.50
$0.00 $
0.00
-
$
6,999.00
35,000.00 $
46,477.54
(Encum. – Expen.)
Over / Under
Photos - Beta Theta Pi Backfill
Budget - General
Budget
Changes
Architectural Fees
Architectural
Expenses- Added to
budget will change
$
100,350.00 $
$
Engineering Fees
Encumbrances
Expense to Date
(Encum. – Expen.)
Over / Under
25,000.00 $
125,350.00 $
4,990.51
$
4,990.51 $
4,990.51
$
2,700.00
$
2,683.40 $
2,254.40 $
Plan Check Fee
$
3,400.00 $
70.10 $
3,470.10 $
3,470.10 $
-
Building Permit(s)
$
4,100.00 $
486.64 $
4,472.89 $
4,472.89 $
-
Abatement
General Contractor
- FORTIS
CONSTRUCTION
Owner Provided
Construction
(w/WITS / Security)
$
24,000.00 $
(136.00) $
23,864.00 $
23,864.00 $
-
$
1,137,011.00 $
87,101.00 $
1,267,101.00 $
1,203,745.95 $
$
50,000.00 $
(5,242.12) $
44,757.88 $
44,757.88 $
-
$
25,000.00 $
(24,325.00) $
675.00 $
675.00 $
-
$
(25,000.00) $
Owner Provided
FFE's
<Less Architectural
Fee for Terra South>
TOTAL:
$
1,351,551.51 $
57,954.62
$
115,560.84 $
(25,000.00)
1,452,364.78 $
1,403,791.57
9,789.16
429.00
63,355.05
Other Construction Costs
Budget
Changes
Encumbrances
Expense to Date
Entrance Controls
$
565.00
$
565.00 $
565.00
White Glove
$
510.00
$
510.00 $
510.00
Christensen Electric
$
14,320.50
$
14,320.50 $
14,320.50
JE Fire Watch
$
748.00
$
748.00 $
748.00
Salem Blue
$
82.68
$
82.68 $
82.68
Salem Blue
$
10.10
$
10.10 $
10.10
Salem Blue
$
5.40
$
5.40 $
5.40
River City Excavation
$
19,465.00
$
19,465.00 $
19,465.00
A-1 Striping Co.
$
360.00
$
360.00 $
360.00
Lowes
$
60.20
$
60.20 $
60.20
Sonitrol
$
1,250.00
$
1,250.00 $
1,250.00
Sonitrol
$
1,250.00
$
1,250.00 $
1,250.00
River City Excavation
$
(5,093.00)
$
(5,093.00) $
(5,093.00)
$
44.757.88
$
44757.88 $
44757.88
Total:
Purpose
Entrance
Technology Fiber
Fire Line
Security Fire etc.
Photos - New Beta Construction
2008_06_13
Total Expenses to Date…
•
$ 1,687,275.82
Photos - Beta Theta Pi 2010
Things to Consider/Lessons Learned
• When to bring students into the process
• Communicating with the rest of the campus
• Communicating with the other potential
students/residential communities
• Real wants vs. real needs
• Dealing with inter-organizational
communication/issues
Thanks for the following:
• Jan Gardner – Director of Facilities
• Cindy Anderson – Assistant to the Director of
Facilities
• The Men of the Gamma Sigma chapter of Beta
Theta Pi
• The Men of the Delta Zeta chapter of Sigma Chi
Questions ?
Micheal K. Seraphin
[email protected]