Transcript Secession Planning - West Hills Community College District

Leadership Retreat
West Hills Community College District
May 1, 2009
www.westhillscollege.com
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Introduction of New Staff
and
Opening Remarks
Presented by:
Frank Gornick
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New Staff
• Dr. Richard (Rick) Post – Interim Director of West Hills Community
College Foundation
– Notable accomplishments:
• Served as Interim Director of the College of the Desert Foundation
where he managed the day-to-day operations and $16.5 million in
assets
• Appointed Director of the College of the Desert Foundation’s $12
million capital campaign
• Provided administrative leadership and oversight o 33 AA degree
and certificate programs
• Bond coordinator/spokesperson for College of the Desert’s $346.5
million bond campaign
• Mr. Tanner Naeher – Web Administrator
– Owner and operator of Coyote6 GraphX, LLC, a freelance web/graphic
design and video production business
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• Search for new Executive Director of West Hills Community College
Foundation will begin in May
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Foundation Update
Presented by:
Frank Gornick
Rick Post
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Budget Update
Presented by:
Ken Stoppenbrink
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Budget Information
• 2008-2009 Budget
– We expect to end our current budget with about $1.8 million in the
ending balance, which is about 5.75%
– This budget included a reduction of $2.9 million from our 2007-2008
fiscal year
– The Chancellor’s office took an additional $750,000 in revenue from our
2008-2009 budget when they issued the revised P1 two weeks ago
• 2009-2010 Budget
– We plan on building a budget with 3% growth funding for this fiscal year
for an increase of 156 FTES, which adds about $690,000 to our
revenue
– Our mandated expenses for 2009-2010 are about $1.3 million
www.westhillscollege.com
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Budget Information
• Effect of May 19 election on the West Hills Community College
District
– In the event that the propositions fail on May 19, the West Hills
Community College District will be hit with a reduction in revenue of
$1.7 million according to the information provided to us from the
California Community College League
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District Score Card
2007-2008 Results
Presented by:
Pedro Avila
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WHCCD SCORE CARD
WHCCD Performance Indicators
2005-2006
2006-2007
2007-2008
Target
Status
Target
Status
Target
Status
1. Meet FTES Growth Target
2. Marketing
Developing Baseline
3. High School Participation Rates
4. Community Participation Rates
5. Student Success & Retention Rates
4.3 Completion Rates*
4.1 Student Transfer Rates*
* Based on student cohorts
Exceeds Benchmark
Meets Benchmark
Slightly Below Benchmark
Below Benchmark
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Increasing Trend
Steady Trend
Declining Trend
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2008-2009 Targets (From Summer Retreat)
College
Lemoore @ 60%
Coalinga @ 40%
Total FA08 (42%)
Target
1,305.9
870.6
2,176
% Growth from previous year
-2.8%
-3.5%
-3.1%
Lemoore @ 57%
Coalinga @ 43%
Total SP09 (44%)
1,299.6
980.4
2,280.1
-2.8%
-0.8%
-2.0%
Lemoore @ 60%
Coalinga @ 40%
Total SU09 (14%)
435.3
290.2
725.5
-4.6%
-4.6%
-4.6%
Total Lemoore @ 59%
Total Coalinga @ 41%
District Total
3,040.8
2,141.2
5,182.0
-3%
-2%
-3%
Total FTES
+ Carried from SU08
5,182.0
447.5
- Target @ 2% Growth
- High School PE
Carry to 09-10
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-5,150.0 changed to 3% or 5,200
-10.0
469.5
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2008-2009 FTES Targets (As reported in P2)
2008-2009 FTES Targets
Fall 2008
Lemoore @ 60%
Coalinga @ 40%
District Total FA08 (42%)
Target
1,229.0
819.3
2,048
Actual
1,413.0
946.0
2,359
+ / - Target
184.0
126.7
311
% Growth from
previous year
5.2%
4.8%
5.0%
Spring 2009 (Projections)
Lemoore @ 57%
Coalinga @ 43%
District Total SP09 (44%)
1,223.2
922.7
2,145.9
1,471.0
1,047.0
2,518.0
247.8
124.3
372.1
10.0%
5.9%
8.3%
Fall and Spring Totals
Total Lemoore @ 59%
Total Coalinga @ 41%
District Total
2,452.2
1,742.1
4,194.2
2,884.0
1,993.0
4,877.0
431.8
250.9
682.8
7.6%
5.4%
6.7%
Total FTES
+ Carried from SU08
Report 3% Growth
- High School PE
Unfunded FTES
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4,877.0
450.0
-5,200.5
-20.0
106.5
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2009-2010 Projections (if then scenario)
2009-2010 FTES Targets & Projections
College
Lemoore (Projections based on 25% reduction)
Coalinga (Projections based on 40% reduction)
Total SU09 (10.3%)
Target
342
182
525
% FTES Growth
from previous year
-25.0%
-40.0%
-31.0%
Lemoore @ 59%
Coalinga @ 41%
Total FA09 (44.7%)
1,345
935
2,280
-4.7%
-1.1%
-3.3%
Lemoore @ 59%
Coalinga @ 41%
Total SP 2010 (45%)
1,354
941
2,295
-7.1%
-3.1%
-7.3%
Total FTES (SU09+FA09+SP2010)
Borrow from SU 2010
Target @ 3% growth
High School PE
Carry to 2010-2011
www.westhillscollege.com
5,099
325
-5,357
-10
200
"Once You Go Here, You Can Go Anywhere" ™
Goal 2 – Focus marketing efforts on district-wide stories
Dialogue
www.westhillscollege.com
Year
Frequency
Distribution
2006
4
3,000
2007
6
82,000
Year
Published Stories
2007
293
2008
275
2008
4
82,000
"Once You Go Here, You Can Go Anywhere" ™
Percent of High School Graduates Enrolled at WHCCD
High School
Fall 2005
Fall 2006 Fall 2007
Tranquillity
17%
13%
6%
Laton
30%
9%
15%
Hanford West
22%
15%
19%
Riverdale
9%
18%
24%
Mendota
25%
28%
26%
CCC Participation Rate (Benchmark)
30%
Hanford
19%
30%
31%
Firebaugh
33%
32%
33%
Avenal
36%
69%
40%
Coalinga
39%
52%
43%
Lemoore
35%
39%
44%
Total HS Graduates
1,814
1,832
1,697
27%
32%
31%
Percent Enrolled at WHCCD
Source: California Department of Education DataQuest & WHCCD Data Warehouse
www.westhillscollege.com
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2007-2008 Population Participation Rates by City
Kettleman City
Mendota
Huron
San Joaquin
Tranquillity
Avenal**
Hanford
Riverdale
Armona
Laton
WHCCD
Stratford
CCC Statewide
Cantua Creek
Firebaugh
Lemoore
Coalinga**
0.0%
www.westhillscollege.com
2.5%
2.7%
3.2%
3.2%
3.4%
3.8%
4.4%
4.8%
5.2%
5.7%
5.9%
6.1%
6.7%
7.1%
7.3%
10.0%
10.8%
2.0%
4.0%
6.0%
8.0%
10.0%
12.0%
** Removed inmate population
Sources: WHCCD Data
Warehouse; Department of
Finance Population Growth
Estimate; CPEC; CityData.com
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WHCCD Overall Success & Retention Rates
90.00%
80.00%
83% CA CC
Retention
84%
84%
84%
80.53%
80.32%
79.64%
WHCCD
78.88% Retention
68%
67%
68%
CA CC
67% Success
64.68%
64.60%
2004-2005
2005-2006
85.00%
75.00%
70.00%
65.00%
60.00%
63.32%
2006-2007
WHCCD
62.34% Success
2007-2008
Retention = the percent of students who remain in the course until the end of the term.
Success = percent of students who earn a grade of A, B, C, or CR in the class. Course
grades of NC, D, F, I or W are considered to be unsuccessful.
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Success Rates by Delivery Format
80%
75%
70%
Success
65%
68%
67%
66%
60%
55%
55%
57%
50%
45%
40%
WHCCD Face-to-Face
CA CC Average
WHCCD Online
CA CC Online Average
2004-2005
66%
68%
57%
56%
2005-2006
67%
67%
57%
56%
2006-2007
68%
68%
55%
56%
2007-2008
67%
67%
55%
56%
Success = percent of students who earn a grade of A, B, C, or CR in the class.
Course grades of NC, D, F, I or W are considered to be unsuccessful.
www.westhillscollege.com
"Once You Go Here, You Can Go Anywhere" ™
Retention by Delivery Format
86%
84%
82%
83.7%
83.7%
82%
82%
Retention
80%
83.9%
83.3%
83%
82%
78%
76%
75%
74%
72%
70%
WHCCD Face-to-Face
CA CC Face-to-Face Average
WHCCD Online
CA CC Online Average
75%
75%
0.76
0.74
0.73
20042005
82%
83.7%
73%
75%
20052006
82%
83.7%
76%
75%
20062007
83%
83.9%
74%
75%
75%
0.74
20072008
82%
83.3%
74%
75%
Retention = the percent of students who remain in the course
until the end of the term.
www.westhillscollege.com
"Once You Go Here, You Can Go Anywhere" ™
WHCCD First-Time-Freshmen Cohort Transfer Rates
45%
40%
34%
35%
30%
27%
27%
24%
25%
20%
15%
21%
38.5%
30%
17.0%
22%
16%
CSU
average
student
fees
increased
by 23%
25.1%
19%
17%
10%
9.6%
5%
0%
FA98 - SP01
FA99- SP02
FA00- SP03
WHCCD Transfer Rates
FA01- SP04
FA02- SP05
FA03 - SP06
FA04 - SP07
CCC Statewide Transfer Rates (Benchmark)
Source: California Community College Systems Office Student Right to Know
Note: Cohort based on a group of first time freshmen who are enrolled full-time in a fall term and are seeking transfer. The tracking period of the
cohorts is three years.
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"Once You Go Here, You Can Go Anywhere" ™
Degree & Certificate Completion Rates by Freshmen Cohorts
45%
39.6%
40%
34.80%
35%
33.70%
35.30%
30.60%
35.40%
30%
28.30%
25%
35.6%
24.8%
26.80%
23.30%
20%
15%
36%
21.2%
19.80%
10%
5%
0%
FA98 - SP01 FA99- SP02
FA00- SP03
WHCCD Completion Rates
FA01- SP04
FA02- SP05 FA03 - SP06 FA04 - SP07
CCC Statewide Completion Rates (Benchmark)
Source: California Community College Systems Office Student Right to Know
Note: Cohort based on group of students who are first-time freshmen, who are enrolled full-time in a fall term, and are seeking a degree. The tracking period of
cohorts is three years.
www.westhillscollege.com
"Once You Go Here, You Can Go Anywhere" ™
Facilities Update
Presented by:
Frank Gornick
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Projects
• North District Center, Firebaugh
– Firebaugh property acquisition
• West Hills College Coalinga
–
–
–
–
Sidewalk project
Wellness Center completion
Removal of all temporary buildings
Weather Station at Farm of the Future
• West Hills College Lemoore
– City of Lemoore participation
– Multi Use Sports Complex bids
www.westhillscollege.com
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Projects
• District Office
– New District Office Building (construction to begin in 2009-2010)
– ITS Move to District Office facilities
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Summer 2009 and Fall 2009
Schedule
Presented by:
Willard Lewallen
Don Warkentin
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Section Counts
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Update on
Five Day Schedule Pattern
Presented by:
Willard Lewallen
Don Warkentin
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Institutional Effectiveness and
Information Technology Reporting
Presented by:
Pedro Avila
Frank Gornick
Keith Stearns
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Operational and Research Reports
Operational Reports meet the daily needs of college and District business,
such as daily enrollment reports, submitting MIS, and answering basic
questions about students within a program. These are all operational type of
reports.
Research Reports involve answering questions related to institutional
effectiveness, program review, accountability, accreditation, enrollment
management, supporting the assessment of student learning (SLOs), strategic
planning, performance indicators, prerequisite validation studies, and grants.
In some cases there might be joint responsibility and collaboration between IT
and IE. Also, when appropriate the IE office will work with IT to develop
automated research reports.
With the above division of roles and responsibility, there needs to be a process
of coordinating requests for information. Currently a college employee can
call/email the District IE Office and/or ITS programmers requesting answers to
their questions. The current “ad hoc” request process is decentralized and
might lead to duplication of effort and possible inconsistent results.
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New Information Request Process
1. All requests will be submitted through the “Information Request Form”
located in the staff section of the portal.
2. Prior to submitting an “information request”, approval must be obtained
from the dean/administrator overseeing the department.
3. Once the form has been submitted, the request will automatically be routed
to the IE and IT directors to determine if the report will be completed by IE
or IT.
4. IT/IE will verify with the appropriate data steward/owner before releasing
any report in their area. As well as give them the opportunity to validate the
report/data.
5. Once the report has been completed, the department/area dean and any
other departments that might be impacted by the results, will receive a
copy of the report.
Link to portal
www.westhillscollege.com
"Once You Go Here, You Can Go Anywhere" ™
Examples of Research Reports/Documents
Reports that require historical trends
• WSCH/FTEF trends
• Success and Retention Rate Trends
Accreditation
• Program Review
• EMP
Performance Indicators
• FTES Targets
• High school participation rates
• ARCC
• Faculty evaluation data
• College performance indicators
• District score card
• Non-Instructional SLO Data
Student Performance
• Transfer Rates
• President Scholars Progress Report
• Learning Communities progress report
• Prerequisite reports
• Placement test reports
Any report that will require data analysis or recommendations
www.westhillscollege.com
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Examples of Operational Reports
Specific employee or student reports –
• Employee salaries or positions
• student emails or addresses
Current/Planned data reports (daily, weekly, monthly, annual)
•Athlete eligibility report
•Veteran/Military students add/drop report
•Work Experience student loads
•Missing grade report
•Faculty load reports
•Current enrollment of students by city
•Current enrollment of students by high school
•Current student Demographics
•Degrees and Certificates awarded
•Counselor Contacts
•Faculty Load Issues
•Payroll Exception reports
•Employee FTE report
•Adjunct Overload report
Link to Portal
www.westhillscollege.com
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Categorical Program
Site Review Findings
Presented by:
Willard Lewallen
Don Warkentin
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Educational Master Plan Update
Presented by:
Willard Lewallen
Don Warkentin
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Educational Master Plan Update
• West Hills College Lemoore
– Educational Master Plan approved by the Board of Trustees on
February 17, 2009
• West Hills College Coalinga
– Plan scheduled to be approved by the Board of Trustees on May 26,
2009
• Next steps
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Update on
Fresno State Articulation Issue
Presented by:
Susan Whitener
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CWEE Regulations Update
Presented by:
Stephanie Droker
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• Cooperative Work Experience Education (CWEE) develops skills
and knowledge by integrating classroom study with planned,
supervised work experience. It is based on the principle that well
educated individuals develop most effectively through an
educational plan that incorporates work experience. Through these
structure experiences, the students enrich their college studies,
which enhance their total development.
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Types of CWEE
• Cooperative Work Experience Education is a district‐initiated and
district‐controlled program of education consisting of the following
types:
a) General Work Experience Education is supervised employment which
is intended to assist students in acquiring desirable work habits,
attitudes and career awareness. The work experience need not be
related to the students' educational goals.
b) Occupational Work Experience Education is supervised employment
extending classroom based occupational learning at an on‐the‐job
learning station relating to the students' educational or occupational
goal.
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Previous Requirements and
Title V/Future Amendments
• Previous Requirements
– Be enrolled at least seven units at the college (including CWEE units)
– For occupational education, be enrolled in one other core course within
the occupational section
•
Title 5 Amendment
– Students are no longer required to be enrolled at least seven units or be
co-enrolled in an core course (for occupational work experience)
•
Future Amendment
– Alternatives to In Person Consultations
– District Plan
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Accreditation Update
Presented by:
Pedro Avila
Frank Gornick
Willard Lewallen
Don Warkentin
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Accreditation Update
• Progress of Self Study
– West Hills College Coalinga
– West Hills College Lemoore
• District Responses
• Evaluation of Program Review
(Sustainable Continuous Quality Improvement) - The institution reviews and refines
its program review process to improve institutional effectiveness.
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Rubric for Evaluating Program Review
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Rubric for Evaluating Program Review
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Evaluation Summary
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Function Mapping Survey
Presented by:
Pedro Avila
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Evaluations
Presented by:
Frank Gornick
Willard Lewallen
Don Warkentin
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Evaluations
• Administrative Evaluations
– Administrative Evaluations are due by July 1
– Step increases (step 5 and above) require Board approval
• Update on Presidential Expectations in the Administrative
Evaluations of Faculty
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Reorganization Model
Draft #2
Presented by:
Frank Gornick
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Draft #2
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Year End Activities and
Announcements
Presented by:
Frank Gornick
Willard Lewallen
Don Warkentin
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Activities and Announcements
• West Hills College Coalinga
– President’s End of Year Luncheon – May 21 @ 12:30 p.m.
– Commencement – May 22, 2009 @ 6:00 p.m. at the Coalinga High
School Memorial Bowl
• West Hills College Lemoore
– Food and Follies – May 22 (time to be announced)
– Commencement – May 21 @ 6:30 p.m.
• District Office
– End of Year BBQ – May 22, 2009 @ 12:00 noon
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2009-2010
Leadership Retreat Schedule
Presented by:
Frank Gornick
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2009-2010 Retreat Dates
• Tentative Dates (to be finalized in June)
–
–
–
–
August 28, 2009
November 20, 209
February 26, 2010
May 7, 2010
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Other Business/
Meeting Wrap Up
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