Transcript FastFacts Feature Presentation

Slide 1
FastFacts
Feature Presentation
September 23, 2010
We are using audio during this session, so please dial in
to our conference line…
Phone number: 877-468-2134
Participant code: 182500
© 2010 The Johns Hopkins University. All rights reserved.
Slide 2
Today’s Topic
We’ll be taking a look at…
BLPO – Blanket Purchase Orders
Slide 3
Today’s Presenter
Bob Sicoli
SAP Instructor
Slide 4
Session Segments
Presentation
Bob will address Blanket Purchase Orders in the Shopping Cart
system.
During Bob’s presentation, your phone will be muted.
Q&A
After the presentation, we’ll hold a Q&A session.
We’ll open up the phone lines, and you’ll be able to ask
questions.
Bob will answer as many of your questions as time allows.
Slide 5
Contact Us
If you would like to submit a question during the presentation or if
you’re having technical difficulties, you can email us at:
[email protected]
You can also send us an instant message!
GoogleTalk – [email protected]
AOL Instant Messenger – HopkinsFastFacts
MSN – [email protected]
Slide 6
How To View Full Screen
Slide 7
Agenda
What is a Blanket Purchase Order (BLPO)?
Creating a Blanket Purchase Order Shopping Cart
Confirming a Blanket Purchase Order
Questions
Slide 8
Creating a Blanket Purchase Order
Shopping Cart
A BLPO (Blanket Purchase Order) is used when you need to procure
goods or services with a not‐to‐exceed dollar limit within a specific
time period.
A BLPO shopping cart becomes a blanket purchase order, once
approved and created by Supply Chain Shared Services.
A BLPO is a variation of a free text shopping cart.
Some differences between a blanket purchase order and a standard
purchase order include:
- You may not know the price per unit that will be invoiced.
- The “required on date” is when the service is expected to end.
- You will create several confirmations on the purchase order.
Slide 9
Creating a Blanket Purchase Order
Shopping Cart
Demonstration of how to create blanket purchase in the shopping
cart application.
Slide 10
Confirming a Blanket Purchase Order
A confirmation is needed for the BLPO (Blanket Purchase Order)
in order to pay the invoices that are posted to the purchase order.
If you receive an invoice that references the Blanket Purchase
Order, confirm the dollar amount, and then send the invoice to
Accounts Payable Shared Services for processing.
If you do not receive the invoice first, then you will receive a
blocked invoice work item notice. You can confirm the dollar
amount of the invoice in the work item. Access the work items in
the ECC Inbox.
Slide 11
Confirming a Blanket Purchase Order
Demonstration of how to create a confirmation in the shopping
cart application.
Slide 12
Conclusion
Request a Blanket Purchase Order by creating a
shopping cart with document type BLPO.
A BLPO is a variation of a free text order.
The quantity will be the not-to-exceed dollar amount
and the unit of measurement will be dollars (DOL).
When confirming a Blanket Purchase Order, the quantity
should be the dollar amount of the invoice.
Slide 13
Resources
Creating a Blanket Purchase Order job aid http://ssc.jhmi.edu/bin/o/k/blpo.pdf
Shared Services Website – http://ssc.jhmi.edu
Purchase Order Questions – Supply Chain Shared
Services – [email protected] or 443-997-5600
Blocked Invoice Fast Facts –
- Powerpoint - Click Here for the PowerPoint
- Recording - Click here for the Recording
Slide 14
Q&A
We’re going to open the phone lines now!
There will be a slight pause, and then a recorded voice will provide
instructions on how to ask questions over this conference call line.
We’ll be answering questions in the order that we receive them.
We’ll also be answering the questions that were emailed to us
during the presentation.
If there’s a question that we can’t answer, we’ll do some research
after this session, and then email the answer to all participants.
Slide 15
Thank You!
Thank you for participating!
We would love to hear from you.
Are there certain topics that you would like us to cover in future
FastFacts sessions?
Would you like to be a FastFacts presenter?
Please email us at: [email protected]
Slide 16
Survey
Before we close, please take the time to complete a short survey.
Your feedback will help us as we plan future FastFacts sessions.
Click this link to access the survey…
http://connect.johnshopkins.edu/fastfactssurvey/
Thanks again!