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The Art of Writing an Article
By
Bholanath Dutta
1
WebEx Confidential
INTRODUCTION
“ Writing is a skill that
anyone can develop
provided
there
is
passion,
patience,
perseverance
and
practice”
Bholanath Dutta/MBA Dept/CMRIT
INTRODUCTION
When
people
are
encourage to speak, they
are comfortable. When
they are asked to write
something they find it
difficult to write. Is it
because man, by nature ,
is more interested to speak
rather than to write? Or is
there any discomfort in
writing? Or is it because of
both factors and forces
besides
not
having
adequate practice?
Bholanath Dutta/MBA Dept/CMRIT
STRATEGY
• Writing is a skill anyone can cultivate because for
both speaking and writing the thoughts have to
flow from the same mind. When we speak we
retrieve the data from our mind and same is the
case when we write.
• Writing is as easy as speaking when one knows
the tools and
strategies.
techniques
and
secrets
Bholanath Dutta/MBA Dept/CMRIT
and
WHY WE SHOULD WRITE ARTICLE?
•
Writing increase the knowledge base.
•
Creative writing bring unfold the new paradigm
of knowledge.
•
Review writing consolidate the knowledge on
any topic.
•
Writing enhance the performance of teaching
and better delivery, boost the confidence levels.
•
Writing is must for a teacher.
Bholanath Dutta/MBA Dept/CMRIT
DIFFERENT FORMS OF WRITING
• College magazine is the first step.
• Article for news paper.
• Article for Magazine.
• Referred Article for Journal
• Research Paper
• International Magazine/Journal.
• Book (Recommended/Referred)
Bholanath Dutta/MBA Dept/CMRIT
STAGES OF WRITING
Pre-writing Stage:
• Select the topic that interests you the most.
• Once the topic is clear , collect relevant information from
various sources like magazines, books, publications and
journals.
• Surfing various websites can help one gather substantial
data.
• Talk to your friends about the topics.
Bholanath Dutta/MBA Dept/CMRIT
STAGES OF WRITING
• 6Ws of writing an article
• What is to be presented?
• Whom to present?
• From when to start?
• Where to stop?
• Why to present?
Bholanath Dutta/MBA Dept/CMRIT
WRITING STAGE
- Having known 6Ws during pre-writing stage it is
equally essential to know how to present the
contents creatively and constructively to the
readers.
- If pre-writing stage provides the skeleton, this
stage provides the flesh and blood and becomes
the body for the skeleton.
- Divide the script into introduction, body and
conclusion. In the introduction , briefly stage what
you are going to write. In the body part, write what
you intended to write. In the conclusion write what
you want to restate.
Bholanath Dutta/MBA Dept/CMRIT
WRITING STAGE
- Expand and elaborate each idea in each paragraph
in a simple, precise and concise manner by taking
from the already prepared skeleton stuff. Wherever
possible , provided relevant and suitable example
to each concept and idea.
Bholanath Dutta/MBA Dept/CMRIT
WRITING TIPS
- Maintain conversational tone. The reader should feel that he
is not reading but talking to you.
- Write it in simple and expressive language. The intention
behind writing is to communicate and not to confuse with
flowery language.
- Convey each idea in each paragraph. If required give
examples to support and substantiate your ideas. Also if
required use suitable and relevant quotations to prove your
point. But do not overdose with too many quotations.
- There has to be logical connectivity and flow in the
paragraphs and the transition must be smooth.
Bholanath Dutta/MBA Dept/CMRIT
WRITING TIPS
- Don’t lose links in the content and ensure that the
enthusiasm of the reader is maintained throughout the
script. Simultaneously, develop curiosity in the reader so
that he reads with a curious and open mind.
- Use active voice most of the times and use passive voice
only when it is unavoidable.
- Motivate and inspire the reader to have long-term impact
and effect on his mind.
- Keep both the content and context, specific and objective.
- When you are giving tips, tools and techniques or points,
present it in a bulleted format.
Bholanath Dutta/MBA Dept/CMRIT
WRITING TIPS
- Maintain personalized style of approach and use second
person ‘you’. And avoid using first person ‘I’.
- Avoid using platitudes.
- Step into the shoes of the readers and find out their
expectations so as to do justification to writing as the
readers are spending their precious time, money energy and
resources.
- While writing , the presentation must be polite and never be
harsh. For instance, instead saying harshly as ‘don’t smoke’,
say politely “Thanks for not smoking.”
- Make the script convenient to read and easy to understand.
Bholanath Dutta/MBA Dept/CMRIT
WRITING TIPS
- Avoid repetition of ideas.
- Strictly stick to the work count.
- Don’t plagiarize. Give due credit to the authors by
acknowledging the source.
Bholanath Dutta/MBA Dept/CMRIT
POST-WRITING STAGE
- After writing the script, do not read it immediately as you
tend to have same flow. Take some time out and read the
draft for syntax, grammar and spelling mistakes.
- Check
if there are any errors and inaccuracies in
information. Add new information and ideas.
- Leave the script for another day. On next day again you go
through , probably you will have new ideas to incorporate.
- Again on the next day you go through the article. Once for
2-3 days reviewing is done, it will be finally ready for
publication.
Bholanath Dutta/MBA Dept/CMRIT
CULTIVATE WRITING SKILLS
- Anybody can inculcate writing skills if there is passion and
aptitude to write.
- Learning to write is like learning how to swim or drive.
- Put down your thoughts on paper.
- Writing daily for sometime should become a regular
practice.
- Read several books, newspapers, magazines and journal
and surf various websites related to writing.
- Mind is free in the early morning. Write whatever comes in
your mind for 10-15 minutes.
Bholanath Dutta/MBA Dept/CMRIT
CULTIVATE WRITING SKILLS
- Maintain a separate notebook or diary to note down the
information to note down the information related to writing
skills .
- Form a “Writers Club”
Bholanath Dutta/MBA Dept/CMRIT
CONCLUSION
Writing is
a
skill.
Talents
are
inborn
whereas skills can be
developed by training.
Apart from taping the
inherent
talents the
writing skill can also be
acquired by passion,
practice, patience and
perseverance. “It is true
that great writers are
not born but made”
Bholanath Dutta/MBA Dept/CMRIT
Questions?
Bholanath Dutta/MBA Dept/CMRIT
Bholanath Dutta/MBA Dept/CMRIT