Transcript Slide 1
Orientation for Academic Program Reviews 2013-2014 Introduction o Purpose of this meeting: • Orient academic units to the review process o Outline for today: • • • • • Overview of the review process Selecting the review committee Content of the self-study Site visit Resources available to you Purpose of Program Reviews o Primary purpose: evaluate academic excellence o Emphasis on future-oriented strategic planning rather than retrospective accounting o Includes all undergraduate and graduate programs o Compliance with University mandate o Allows units to plan for the future o UW institutional accreditation How to Prepare for Program Reviews o Make process transparent • Identify faculty and staff who will be involved in the review • Inform faculty, staff and students about the pending review and what it entails; seek their input. o The more informed constituents are, the better prepared they will be in giving their input to the review team How to Prepare for Program Reviews o Communicate early on with the Dean, Chancellor and Vice Chancellor for Academic Affairs about what the institution and unit would like to accomplish in the review, i.e., what will be valuable in getting the review team’s perspective on—how can they help? Program Review Timeline o Autumn Quarter – year before review • Unit submits documentation: • suggested site visit dates • review committee suggestions • unit-defined questions for self-study Program Review Timeline o Winter and Spring Quarters – year before review • Confirm site visit dates • Establish review committee • Hold charge meeting Forming a Review Committee o Reach for the top in considering external faculty for the review committee, not only individuals who may be close professional colleagues, but those who can give balanced yet critical perspectives on the unit in relation to peers and future direction of the field Charge Meeting o Attendees: • • • • • • • review committee unit leadership school/college/campus leadership Graduate School Undergraduate Academic Affairs Graduate School Council FCAS/FCTL* o Results in formal charge to the review committee as well formal charge to the unit to write the self-study, taking into account the unit-defined (Part B) questions o Documents available on Program Review catalyst website (password protected, available only to review committee and staff involved with program review planning) *at their discretion Prior to Site Visit o Academic Affairs and Planning makes selfstudy available to all review participants via Catalyst website (website created prior to charge meeting) o Unit collaborates with Academic Affairs and Planning to plan site visit and respond to needs of review committee The Site Visit o Meetings with unit constituents and key stakeholders, including faculty, students, staff, and others o Graduate & Professional Student Senate (GPSS) survey and participation in student meeting • Independent of Graduate School process • Exclusively for Seattle campus graduate programs o Exit discussion between those present at the charge meeting plus a Provost’s Office representative • General session • Executive session (without unit’s leadership) Final Events o GPSS Report* o Review Committee Report (within 4 weeks) • Submitted to Office of Academic Affairs & Planning o Academic Unit’s Response (within 4 weeks) • Response letter to review committee report o Graduate School Council consideration of report and recommendations o Graduate School Recommendations to Dean / Chancellor / Vice Chancellor o All documents available on Catalyst site and , after review is formally concluded, on the University’s decennial accreditation website (password protected) *GPSS participation is exclusive to Seattle campus and is independent of the University’s review process. Self-Study Structure o Part A • Unit’s responses to pre-defined questions o Part B • Unit’s responses to questions it has defined o Part C • Required appendices Self-Study • • • • Limit of 25 pages Units with national accreditation reviews Submit one hard copy and one digital copy Submission deadlines: • September 1 for Autumn Quarter site visits • November 1 for Winter Quarter site visits • February 1 for Spring Quarter site visits Review Committee Recommendation Form o Completed form contains: • Requested site visit dates • Ranked list of potential reviewers • Indication of potential committee chairs (internal members) • 8 internal reviewer suggestions • 8 external reviewer suggestions • Reviewers must have no conflicts of interest • List has been reviewed by Dean’s Office / Chancellor’s Office Conflicts of Interest o Possible conflicts of interest include faculty who: have a joint, adjunct, or affiliate position in your unit have been a mentor for or mentee of a faculty member in your unit are unit alumni were considered for a position in your unit within the last five years are currently on a visiting or advisory committee have previously chaired a review committee or served on a visiting committee in your unit • have engaged, or are currently engaged, in collaborative research or published with a member of your unit • have a significant personal or professional relationship with a unit member • • • • • • Example of Review Process Timeline o Site Visit • Autumn Quarter, 2013 o GPSS Report (2-3 weeks) • Winter Quarter, 2014 o Review Committee Report (4 weeks): • Winter Quarter, 2014 o Academic Unit’s Response (4 weeks) • Winter Quarter, 2014 o Graduate School Council Review • Spring Quarter, 2014 Another example of Timeline o Site Visit • Winter Quarter, 2014 o GPSS Report (2-3 weeks) • Spring Quarter, 2014 o Review Committee Report (4 weeks) • Spring Quarter, 2014 o Academic Unit’s Response (4 weeks) • Spring Quarter, 2014 o Graduate School Council Review • Autumn Quarter, 2014(next academic year) Review Process Documents o Review committee charge letter o Site visit agenda o Self-study* o GPSS report* o Review committee report* o Unit’s response to report* o Letter to Dean / Chancellor / Vice Chancellor* *Published on password protected UW Accreditation website upon completion of the review If you need help… o Contacts in the Office of Academic Affairs & Planning: • Rebecca Aanerud, Associate Dean [email protected] • Augustine McCaffery, Senior Academic Program Specialist [email protected] • David Canfield-Budde, Academic Program Specialist [email protected] • Lenina Arenas-Fuentes, Assistant to the Deans [email protected]