Transcript Document

Co-op Contact Information
Co-op Email: [email protected]
Phone: 905-688-5550, ext. 4325
Staff:
Cindy Dunne, Director
Gloria DiDiodato, Associate Director
Heather Azar/Rayanne Brooks, Administrative Assistants
Julia Zhu/Dana Tonus, Relationship Managers, Business Prgms.
Cara Boese/Amanda Etherington, Relationship Managers, Arts &
Sciences Programs
John Paul Goldsworthy, Relationship Manager, Accounting Prog.
Alejandra Wichartz, Relationship Manager, Business/Accounting
Sarah Kitsemetry/Alesia Dane, Career Advisors – all programs
Agenda
• Job Search Process
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Access to the Job Board
How to use the Job Board (Applying to Jobs)
Job Search Tips & Basics
Work term Deliverables
• Setting Learning Objectives
• Worksite visit
• Work term Report
• Performance Evaluation
The Employment Process – The Basics
• Employer job descriptions are posted in a password-protected
web-based system
• All co-op postings will appear on the co-op job posting board
www.brocku.ca/co-op
• Students will have access four months prior to your work term
start date
• Students apply to positions of interest and skill match through
the Co-op Job Board and submit documentation as required
• Employers select students for interviews
• Final employment decision rests with employer
Who Finds the Jobs?
• Ultimately the student is responsible for their
success in this program and co-op employment
• Co-op Relationship Managers (RMs) actively
promote our programs and secure employment
postings from participating companies
• Flexibility in terms of what and where to apply
• Minimum application requirement (minimum five
per month)
Job Board
• Co-op job postings are exclusive to registered
co-op students and the web site is password
protected.
• All activity on the job board is monitored and
sharing access with non co-op students may
result in removal from the program.
Access to Job Board
• Job Board access given to students only after
resume has been approved by Co-op office
• For work terms that starts in September,
students whose grades fall below the
minimum required GPA at the end of the
school year will be adjudicated out
• Job Board access is not to be shared with
students outside of Co-op
Applying To Co-op Jobs
• Keep an open mind and be flexible when reviewing and
applying to positions
• Evaluate the job for its ability to enhance your skills and relate
to your career goals
• Your dream job may be just that…
• Check job board daily for new entries – deadlines are usually
48 hours after posting – don’t miss the deadline
• Limited experience? Apply to 40 or more jobs
• Job Board Activity will be monitored
Co-op Job Process
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Very competitive market for all work terms,
especially summer term
• Economy is picking up, however it is still not what it
was prior to 2008
• Use contacts, network to try to develop individual
opportunities
• Employment is not a guarantee
Co-op Job Process
• Always include a cover letter with resume
• Address it to an actual person if possible – not “Dear
Sir/Madam” or “Hiring Manager”
• “Dear Hiring Manager (or Recruiter )“ is appropriate
for online job applications
• Tailor! Tailor! Tailor! Emphasize the skills that you
have that relate to the requirements of the job
• Provide contact information and politely ask for an
interview
Co-op Job Process - Interviews
• Usually employers will contact Co-op Office with short
list of candidates selected for interviews – we will notify
you (Note: If you are notified directly, please inform RM)
• Make sure to book a mock interview if it’s your first
interview
• Interviews may be on-campus or at employer’s location
• You must provide your own transportation
• Offers are generally made through the Co-op Office but
may be made directly (48 hours for response)
Co-op Job Process
• Jobs postings begin 4 months before the scheduled
beginning of your Co-op work term, e.g. January
for a May start
– Know your program’s sequence
– Go to www.brocku.ca/co-op
– Select “Current Students”
– Access job board with student ID – don’t share!
– Read “Job Posting Process” instructions carefully
Co-op Job Process
Remember…
• All resumes for upcoming first work terms should be
submitted and in revising mode. (September starts will
be in Jan/Feb)
• No resume will result in an “incomplete” for ON90
and inability to continue in Co-op - NO exceptions
• Missing an interview will result in removal from Coop – medical reasons will require documentation –
no exceptions
Co-op Job Process
• Phone calls/emails from the Co-op Office MUST be
returned promptly and within 24 hours or we will
assume you are no longer interested in Co-op and
you will be removed
• Sequence changes will be considered only in extreme
circumstances
Final Tips for Job Search Process
• Tailor your cover letter to every job!!
• Consider and apply to as many positions as possible,
especially for first work term
• BE OPEN AND FLEXIBLE!
• Don’t forget to register your work terms once you
secure them (not before). (Late fees may apply if you
don’t)
• Please self-identify to Co-op Office if you are an
international student requiring a Co-op Work Permit
Questions?
Work term Deliverables
• There are 4 deliverables necessary to
complete your work term:
– Learning Objectives
– Worksite Visit (in person or by phone)
– Work term Report
– Work term Evaluation
What are Learning Objectives
• Learning Objectives are goals to be
accomplished during the course of the work
term
• Objectives can be both professional/work
related and personal and may combine
elements from the supervisor's expectations,
the job description, and the student’s
aspirations
Learning Objectives
• Meet with your supervisor in first month of the work
term to discuss and determine the Learning Objectives. It
is not the responsibility of the supervisor to set all the
objectives for you.
• When designed in partnership, work term objectives help
create a more meaningful, focused work term for
everyone involved.
• Regular follow up meetings over the course of the work
term will help students perform to the best of their
abilities and get the most from their work experiences.
Learning Objectives
• Be S.M.A.R.T when setting your objectives:
• Specific
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Focus on specific results rather than general or vague actions. Be
clear about what you want to accomplish.
• Measurable
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How will you know when you have been successful? What are the
indicators of success? You should be able to monitor and gauge
progress.
• Attainable
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The best goals are challenging, realistic, and achievable. They focus
on significant contributions required to meet the goals. Be realistic
about how much you can accomplish in a given work term.
Learning Objectives
• Relevant
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Goals must align with and support the goals of the
team and the organization as a whole. You may also
include a more personal goal if you feel you would
like to work on perfecting or enhancing a particular
soft skill.
• Timely
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You should set a specific target date for achieving
each goal. Time frames ensure a proactive approach
toward achieving results. You should be able to track
progress against specified time frames.
Learning Objectives
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There is no set # of objectives, but typically 5 – 10 are common.
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Additional information and a goals template are available on
the current students section of the website.
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Learning objectives are to be submitted within the first 4 weeks
of Co-op Employment.
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They will be used as a basis of discussion during the work site
visit and will be discussed with both you and your supervisor.
Worksite Visits
• Work site visits occur after the mid-point of the co-op work
term (half-way to three-quarters of the way through)
• A Relationship Manager will contact you or your manager to
arrange a time to meet with you both
– (May not be the RM you are used to working with)
• Important that current contact information is sent to your
RM/ Front Office Staff while you are on work term, OR make
sure to check your Brock Email Account.
• During site visit, you will discuss learning objectives as part of
a larger questionnaire.
• RM spends about 30 minutes with student, 30 minutes with
your manager
Work Term Reports
And
Work Term Evaluations
Work Term Report - Purpose
• Allows us to understand the experience you
have acquired and how it fits in with your
academic studies
• Allows us a chance to evaluate the employer
and the quality of their co-op placements
• Allows us an opportunity to incorporate real
world experiences into our curriculum to
benefit non co-op students
Work Term Report - Subject
• Description of the company
• Job title and description
• History of company and products and services
provided
• Corporate culture
• Description and organization of the department you
work for
Work Term Report – Subject
• Major activities of the department and your
contribution
• Your overall contribution to the productivity of the
department
• What were your learning objectives and were they
met?
• What effect has this work term had on your career
planning?
• How well did your academic program prepare you for
this placement
Work Term Report - Elements
• Must be typed
• 1 1/2 spacing
• Must have a table of contents, executive
summary, discussion, conclusions and
recommendations
• Must number pages
• Minimum 5 pages, maximum 8 pages
• One for each four-month period; no exceptions
Work Term Report - Evaluation
• Marked by co-op coordinators
• Employers may be given copies of reports (if
requested)
• Must receive a grade of satisfactory
• Due 2 weeks after you return to academic session
Work Term Evaluation
• Prepared by the employer and reviewed with the
student prior to your leaving the work term
• Graded as satisfactory or unsatisfactory
• Should be viewed as an opportunity to receive
recognition, but also an opportunity to
understand weaknesses and developmental
needs
Requirements
• Must achieve a satisfactory evaluation to remain in
co-op
• Unsatisfactory evaluations will remain on your
transcript permanently
• You may appeal a work term evaluation to the
Director of the Co-op Programs Office in writing
• Keep track of your own performance and document
successes and possible areas of concern
Submitting Your Evaluation
• Evaluations will be downloaded BY YOU from the Co-op
Website (Current Students section) during your work
term and provided to the employer. It is your
responsibility to ensure the evaluation is completed and
returned to the Co-op Office within 1 week after the end
of your work term
• Evaluations not returned will automatically result in an
unsatisfactory notation on your transcript and removal
from the co-op program
• Evaluations must be completed by your immediate
supervisor
Work Term Evaluations
• Must be submitted within 2 weeks after completion
of work term
• One evaluation needs to be submitted after
completion of each 4 month work term
• Evaluations must be submitted for summer work
terms
• More information can be found in the
Undergraduate Handbook on the Co-op website
Questions?