Transcript Clerk of Course

Clerk of Course
& Marshal
June 2010
© Copyright 2010-2014 Ontario Swimming Officials Association
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Role of Clerk of Course
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Today
Location
Responsibilities
Scratches
Relays
Meet Routine
Marshal
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Role
Routine
Seeding
Questionnaire – 15 minutes
Review (answers)
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© Copyright 2010-2014
Ontario Swimming Officials’ Association
Chief Finish
Judge
Recorder/Scorer
Referee
Assistant
Chief Timer
{
Timers {
Timers {
Timers {
Timers {
Timers {
Marshall
Marshalling
Area
Timers
Strokes
And
Turns
Starter
Chief Timer
Clerk of Course
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© Copyright 2010-2014
Ontario Swimming Officials’ Association
Chief Finish
Judge
Recorder/Scorer
Referee
Assistant
Chief Timer
{
Timers {
Timers {
Timers {
Timers {
Timers {
Marshall
Marshalling
Area
Timers
Strokes
And
Turns
Clerk of
Course
Starter
Chief Timer
Clerk of Course
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Ontario Swimming Officials’ Association
Chief Finish
Judge
Recorder/Scorer
Referee
Assistant
Chief Timer
Marshall
{
Timers {
Timers {
Timers {
Timers {
Timers {
Marshalling
Area
Timers
Located on Deck
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Strokes
And
Turns
Clerk of
Course
Assisted by Marshals
Purpose is to,
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Run/manage an effective Meet
Efficient dispersal of cards
Reasonable marshalling of swimmers
Sets the tone for the Meet
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Ontario Swimming Officials’ Association
Chief Finish
Judge
Recorder/Scorer
Referee
Assistant
Chief Timer
{
Timers {
Timers {
Timers {
Timers {
Timers {
Marshall
Marshalling
Area
Timers
Strokes
And
Turns
Clerk of
Course
Intent of Seeding?
To ensure that no swimmer is more than half a
pool away from the fastest swimmer in the heat.
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Ontario Swimming Officials’ Association
Clerk of Course
Responsibilities
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Assign swimmers to lane positions
Appoint assistants
If pre-seeded ensure correct positions
Inform swimmers of heat and lane
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Scratch swimmers who fail to marshal when called
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Combine heats (if instructed by the Referee)
Police the working deck
Report swimmers to the referee for undisciplined acts
Receive the official relay teams from team officials
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Ontario Swimming Officials’ Association
Clerk of Course
Responsibilities (continued)
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Advise Referee when swimmers assembled
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Check swimmers into marshalling area
Control swimmers from check-in until turned over to the Referee
Inform the Referee of the number of heats and swimmers in each
heat
Inform the Referee of any Para-swimmers who may need extra
time
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Ontario Swimming Officials’ Association
Clerk of Course
Responsibilities (continued)
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Ensure Finalists (A) are present before turning over
Consolation (B) finalists to the Referee
Reseed (if necessary) from Consolation(B) when
Finalist does not appear
CSW 3.6.1: Once entered in an event a swimmer
who is not an alternate may only withdraw or
“scratch” from that event without penalty according to
rules set down by the PS or written in the Meet
Information package.
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Ontario Swimming Officials’ Association
Clerk of Course
Responsibilities (continued)
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CSW 3.6.2
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HEATS/ FINALS: The scratch deadline shall be clearly
stated in the Meet Information.
TIME-FINAL EVENTS: For individual events or relays that
are Timed Finals, the Scratch Deadlines shall be clearly
stated in the Meet Information.
CSW 3.6.3
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Penalties for failure by a swimmer to scratch from
Preliminaries, Finals, or Timed Final events shall be clearly
stated in the Meet Information.
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Ontario Swimming Officials’ Association
Responsibilities (continued)
CSW 3.6.4:
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Name change deadlines for relays should be stated in the
Meet Information and announced at the Coaches
TECHNICAL meeting
CSW 3.6.5:
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Late or deck entries may be allowed at the discretion of
the Meet Manager and shall be classified as exhibition
swims.
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Ontario Swimming Officials’ Association
Scratches, Substitutions & Penalties
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In all cases refer to the Meet Information package.
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At SNC designated meets, refer to the most recent
SNC rule book
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SNC 3.1 - Scratch deadline
SNC 3.2 - Preliminaries
SNC 3.3 - Finals
SNC 3.4 - Penalties
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Ontario Swimming Officials’ Association
Clerk of Course
Relays
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Finalized relay cards must be received at the time of ‘checking in’ with
the Clerk of Course
Once ‘checked in’ no changes may be made
When more than one relay team advances to either Final(A) or
Consolation(B) swimmers may be replaced by other eligible swimmers
(provided the replacement was not the cause of a DQ in the same
event)
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Ontario Swimming Officials’ Association
Clerk of Course
Pre-Meet
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Available 1 hour prior to start
Time spent to,
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Become familiar with pool deck
Check on scratch rules in the Meet Information package
Establish rigidity of marshalling
Brief Marshals
Receive scratch list from coaches
Remove scratched swimmers entry cards
Indicate on Clerk’s master heat sheet scratched swimmers
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Ontario Swimming Officials’ Association
Clerk of Course
Pre-Meet
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You will need,
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The meet invitation which provides the rules for the meet
Copy of the heat sheet (may or may not be pre-seeded)
Extra blank scratch sheets
Extra blank entry cards
Pencils, coloured pens/pencils and erasers
Relay seeding slips if in use
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Ontario Swimming Officials’ Association
Clerk of Course
Pre-Meet
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Deck seeded Meets start seeding each event,
Check the number of cards against the entries on
the master heat sheet
 Seed the event according to whether it is a,
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Final or timed final
Preliminary/semi-final
Dual/tri-meet
Cardless meets
Any change from program involves correction of
name on lane sheet
 Notify office and referee
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Ontario Swimming Officials’ Association
Clerk of Course
Pre-Meet
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For sprint events (25m Short Course or 50m in Long
Course) which do not start at the ‘finish-end’, after
seeding arrange the event by lane and hold cards for
distribution to timekeepers (as opposed to
swimmers).
Here’s an Idea ..
Create a duplicate(2) card for these ‘no turns’ events.
• Give one card to the swimmers
 Ensures lane assignment
 Just leave next to blocks (or have Marshal collect)
• Give one card to the Timers
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Ontario Swimming Officials’ Association
Clerk of Course
During the Meet
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Announce and/or post the events being marshalled.
Technically the Clerk of Course is NOT
required to post events being seeded.
However, the posting of event numbers does
facilitate marshalling.
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Ontario Swimming Officials’ Association
Clerk of Course
During the Meet
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Announce and/or post the events being marshalled.
Lay an event out (seed).
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Mark the heat and lane numbers on cards
Check that it is correct
Hand out to swimmers
Inform Referee and Starter of the number of heats
and swimmers. Consult the Referee regarding
combining heats.
Cards of ‘no-shows’ are kept in a separate pile.
Relay cards returned (previously sent out by Meet
Management)
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Ontario Swimming Officials’ Association
Clerk of Course
Conclusion of Meet
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Turn balance of materials over to Meet
Manager/Assistant Meet Manager
If the session has involved preliminaries for finals,
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Remain for 30 minutes
Receive all scratches for finals
Bring to attention of Meet Manager
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Ontario Swimming Officials’ Association
Marshal
Assistant to the Clerk of Course
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Report at least 1 hour before start to handle
scratches, deck entries and coaches scratch
meeting
Assist in “pulling scratches” from events in deck
seeded meets
Ensure scratches get to the office to be taken out
of the computer
Update your heat sheet
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Ontario Swimming Officials’ Association
Marshal
Assistant to the Clerk of Course
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Post numbers of events being marshaled
In pre-seeded meet explain process
In deck-seeded meet call out names of swimmers
Determine if missing swimmers are scratches
Distribute lane cards to Timekeepers when starts
are at turning end of pool
Assist in seeding if required
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Ontario Swimming Officials’ Association
Marshal
Assistant to the Clerk of Course
 Full control of the pool deck
Directing swimmers to blocks
 Keeping coaches out of the marshalling area
(use discretion)
 When authorized by the Clerk of Course shall,
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Scratch non-reporting swimmers
Report undisciplinary swimmers (foul language, loud
abrasive attitude, willful damage to pool)
Assist in maintaining quiet and stillness on deck
prior to starts
 When authorized shall report to referee
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Ontario Swimming Officials’ Association
CSW 2.4.2.1:
a)
Shall be responsible for “checking in” swimmers at the
marshaling area prior to each event;
b)
Shall have control of the swimmers from the time they are
“checked in” until they are turned over to the referee;
c)
Shall have full charge of the working deck insofar as control
of the swimmers is concerned. He/she shall report
undisciplinary acts to the referee and shall make an infraction
report to the referee of any swimmer who engages in an
undisciplinary act while under his/her control
d)
Shall have the authority, if instructed by the referee, to
scratch swimmers who fail to report to the marshaling area
when their heat or event is called for marshaling;
e)
Shall seed swimmers in deck-seeded meets, inform
swimmers of their heat and the lane assignments, and
distribute time cards;
f)
In pre-seeded meets, he/she may be given the authority by
the referee to combine heats and move swimmers from one
heat to another
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Ontario Swimming Officials’ Association
Marshal
Assistant to the Clerk of Course
 Clean up the area you are working in
 Hand in all scratch cards, alternate cards
and extra cards to Meet Manager
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Ontario Swimming Officials’ Association
Seeding
Process
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Preference is given to the faster swimmers and the middle lanes
of a pool
Order of heats is at the direction of the Meet Manager (Fastestto-Slowest, Slowest-to-Fastest)
Swimmers without entry times in Time Finals and Preliminary
heats shall be ranked by draw and seeded last
The smallest heat should be three swimmers
With only two swimmers in a heat following scratches no
changes are required except informing the Referee
Swimmers with no Club affiliation (UNATTACHED) are not
permitted to participate in relays
Deck entry cards are coded as EXHIBITION
One or two members of an Age Group relay team may come
from lower age groups
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Ontario Swimming Officials’ Association
Seeding Board
Timed Finals
8
7
2nd Last
Last Heat
8th
6th
6
LANE
5
4
9th
12th
10th
4th
2nd Fastest
3
2
1
5th
7th
11th
3rd
• Assume we have 12 Entries
• 1st heat is the slowest
• Last heat is the fastest
• Known as HORIZONTALLY SEEDED
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Seeding Board
Preliminaries
8
LANE
5
4
7
6
18th
12th
6th
2nd Last 23rd 17th
11th
Last Heat 22nd 16th
10th
3rd Last 24th
3
2
1
3rd
9th
15th
21st
5th
2nd
8th
14th
20th
4th
Fastest
7th
13th
19th
• Assume we have 24+ Entries
• Fastest 3 heats are always VERTICAL SEEDED
• Sometimes known as CIRCLE SEEDING
• All remaining heats are seeded as for Timed Finals
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© Copyright 2010-2014
Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
Role of Clerk of Course
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Location
Responsibilities
Scratches
Relays
Meet Routine
Questions before we begin?
Marshal
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Role
Routine
Seeding
15 minutes.
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© Copyright 2010-2014
Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
1. The Clerk of Course has the authority/responsibility to:
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
Assign swimmers to lane positions;
Check swimmers for correct positions in lanes if pre-seeded;
Inform swimmers of their heat and lane;
Supervise and control swimmers on the working deck;
Report undisciplined acts to the referee;
Disqualify swimmers for undisciplined acts;
Call officials to attention for the start;
Advise the Referee when swimmers are assembled;
Check swimmers into the marshalling area;
Control swimmers from check-in until turned over to the
Referee;
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Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
1. The Clerk of Course has the authority/responsibility to (continued):
k.
l.
Ensure the return of a swimmer who leaves the marshalling area;
Scratch swimmers who fail to Marshal when called, if instructed by the
referee;
m. Appoint assistants;
n. Combine heats (when so instructed by the Referee);
o. Move swimmers from one heat to another in pre-seeded meets without
consultation;
p. When there are Consolation (B) Finals, turn the swimmers over to the
Referee only when both Finalists (A Final) and Consolation Finalists (B
Final) are on hand;
q. Reseed, when moving a Consolation Finalist up to Finals, when
deemed appropriate;
r. Receive the official relay team form from team officials;
s. Inform the Referee of the number of heats and swimmers in each heat;
t. Inform the Referee of any SWAD athlete who may need extra time for 31
© Copyright 2010-2014
the start.
Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
2. In meets other than National Championships and National
Team Selection Trials, the following rules apply if specified in
the Meet Information package: (CSW 3.6)
a. A "late scratch" from Preliminary Heats warrants disqualification;
b. A scratch may be made without penalty at any time from
Preliminary heats;
c. Scratches from Finals resulting from Preliminary Heats may be
made without penalty if reported to the Clerk of Course within 30
minutes of the end of the Preliminary session;
d. Scratches from Finals resulting from Preliminary Heats without
reporting to the Clerk of Course shall be barred from all
remaining events, including relays, for the day;
e. Scratches from Time Finals may be made without penalty if
made within the time limit set by the Meet Manager.
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© Copyright 2010-2014
Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
3. What is the deadline for finalizing Official Relay Team
forms/cards?
a. two events prior to the relay events;
b. fifteen minutes ahead of the estimated
starting time of the relay event;
c. at the time of "checking in" with the Clerk
of Course.
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Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
4. Once a Relay team has "checked in" with the Clerk of Course:
a. last minute changes may be made until the race is
started;
b. last minute changes may be made if reported to
the Head Lane Timer;
c. changes may be made until the Referee blows his
first whistle;
d. no changes may be made.
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© Copyright 2010-2014
Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
5. When a club has more than one relay team advance through
a Preliminary heat into a Final (A) Consolation (B) Final:
a. swimmers may NOT be interchanged from
one team to another;
b. swimmers may be replaced ONLY by
others who did not participate in the same
event in the Preliminaries;
c. swimmers may be replaced by other
eligible swimmers, provided they were not
the cause of a Relay team disqualification
in the same event in the Preliminaries.
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© Copyright 2010-2014
Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
6. In Time Finals and Preliminary heats, swimmers without entry
times shall:
a. not be allowed to swim;
b. be ranked by draw and seeded last;
c. be randomly seeded in with the other
swimmers;
d. be seeded last in alphabetical order of last
name.
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Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
7. In a pre-seeded meet in which only two swimmers remain in a
heat after scratches, the Clerk of Course shall:
a. do nothing except inform the Referee;
b. reseed the entire event;
c. reseed the affected heat.
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© Copyright 2010-2014
Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
8. In AGE GROUP relay events, the number of swimmers from
lower age groups that may be members of the team is:
a.
b.
c.
d.
none;
one;
two;
three;
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© Copyright 2010-2014
Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
9. Swimmers with no Club affiliation are said to be
"UNATTACHED"; they are:
a. permitted to swim with the club of their
choice in Relay events;
b. not permitted to participate in relay events;
c. permitted to form a relay team composed
of Unattached swimmers ONLY.
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© Copyright 2010-2014
Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
10. If swimmers deck-enter an event, their time cards should be
marked:
a.
b.
c.
d.
unattached;
exhibition;
de - qualified;
disqualified.
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Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
11. Assume that swimmers are ranked, by time, as A. B. C. D. E. F......
a. seed 5 swimmers in a heat, in a 6 lane pool;
6
5
LANE
4
3
2
1
D
B
C
E
A
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© Copyright 2010-2014
Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
11. Assume that swimmers are ranked, by time, as A. B. C. D. E......
b. seed 18 swimmers in Time Finals, in a 6 lane pool;
LANE
4
3
6
5
2
1
R
P
N
M
O
Q
L
J
H
G
I
K
F
D
B
A
C
E
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© Copyright 2010-2014
Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
11. Assume that swimmers are ranked, by time, as A. B. C. D. E......
c.
seed 15 swimmers in Preliminary heats, in a 6 lane pool
6
5
LANE
4
3
2
1
L
F
C
I
O
K
E
B
H
N
J
D
A
G
M
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© Copyright 2010-2014
Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
11. Assume that swimmers are ranked, by time, as A. B. C. D. E......
d. seed 24 swimmers in Preliminary heats, in a 6 lane pool;
6
5
LANE
4
3
X
V
T
S
U
W
R
L
F
C
I
O
Q
K
E
B
H
N
P
J
D
A
G
M
2
1
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© Copyright 2010-2014
Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
11. Assume that swimmers are ranked, by time, as A. B. C. D. E......
e. seed 10 swimmers in Time Finals, in a 8 lane pool;
8
7
F
6
D
LANE
5
4
3
I
H
J
B
A
C
2
1
E
G
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© Copyright 2010-2014
Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
11. Assume that swimmers are ranked, by time, as A. B. C. D. E......
f. seed 10 swimmers in Preliminary heats, in a 8 lane pool.
8
7
LANE
5
4
3
2
H
D
B
F
J
G
C
A
E
I
6
1
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© Copyright 2010-2014
Ontario Swimming Officials’ Association
Clerk of Course - Questionnaire
12. The minimum number of swimmers that should be assigned
to swim in a heat in a six lane pool is:
a.
b.
c.
d.
two;
three;
no minimum limit;
four.
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Ontario Swimming Officials’ Association
Thank you
Approved by Ontario Swimming Officials Association Board
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Ontario Swimming Officials’ Association