Spring 2012 Forum

Curricular and Enrollment Representatives

Agenda Overview Curricular – Instruction Mode – PDF Schedule of Classes – Stopping Enrollment Enrollment – Enrollment Requirement Groups – Wait List – Class Search – Class Roster – Class Permission Course Guide – Demo of new features

CURRICULAR

Curricular

Online course compliance for students outside of Wisconsin

• • • We need to be licensed/approved by the state that a distance education student resides in at the time they are taking the class. UW-Madison compliance with federal and state regulations that govern Title IV funding.

It’s important that curricular representatives be sure that all online courses be coded for their department(s).

Instruction Mode Value on the Basic Data page

Sections with Distance Education Instruction Modes report • Produced by Curricular Services at the beginning of Initial Call and Final Call, and it is posted with other materials on the Curricular Toolkit.

• It is also posted with materials for the Curricular Review materials posted on the Curricular Toolkit for fall and spring terms.

Reports curricular representatives can run in ISIS to audit instruction mode Timetable and Classroom Scheduling Review Reports PDF Schedule of Classes

PDF Schedule of Classes • New XML report produced from ISIS that is available to curricular representatives • PDF Schedule of Classes allows us more flexibility in design and content

PDF Schedule of Classes (cont) • PDF Schedule of Classes will replace PDF Timetable beginning with the Fall 2012 term.

• PDF Schedule of Classes will continue to be in development. It can grow/shrink in response to needs and is very dynamic.

PDF Schedule of Classes Demo

DO NOT CHANGE CLASS TYPE (enrollment, non-enrollment)

• • •

If you change the class type after enrollment has occurred: Students cannot drop the course Students cannot swap sections of the course Instructors might not have access to some of their grade rosters.

Do not use “Stop Further Enrollment” or “Tentative Section” You may only set a class status to “Active” or “Cancelled Section”.

Cancel IND or Med Career Field classes with instructors who are no longer here.

Manually canceling these sections will prevent them from rolling forward term after term.

ENROLLMENT

Enrollment Reminder: Update Sections of a Class; Adjust Class Associations; Class Permissions; and Enrollment Requirement Groups are available 24/7

Enrollment

Enrollment Requirement Groups

 Placement at the course catalog level is encouraged if at all possible. Recommend all classes numbered 700 or higher be limited to ‘Graduate Students Only’ – Requirement Group Number 000008 and be placed at the course catalog level.

 Capability to enforce specific test scores.

 Capability to enforce a class that requires graduate students to enroll for 3 credits; undergraduate students for 4 credits.

 Capability to enforce anti-requisites – if you have a class where students who have taken course ‘y’ are unable to enroll for course ‘x’.

 Capability to enforce a specific grade in a previously completed class.

Enrollment

Wait List

 Once permission is granted, the status will not change from ‘closed’ to ‘open’ in the Student Center. The class gets placed back into their wish list/shopping cart and students need to continue through the enrollment process and ‘Finish Enrolling’.

 Wait List Audit page – fairly new. Gives you a quick look at enrollment/combined enrollment/wait list capacities. Also the number of class permissions placed for your specific department (does not include combined section permissions at this point).

Combined Section and Wait List Recommend lowering Combined Enrollment Capacity

Class Search – the problem with the disappearing button

Class is added to Shopping Cart

It’s time to enroll – Student uses Class Search

Class Permissions      Always ask for a student’s 10 digit campus ID number Always place the permission on the Enrollment Section What did the student do and when?

Check Expiration Date Placement of a class permission will not change the status of the class to ‘open’ within the Student Center.

 If combined section, class permission needs to be placed on subject student wishes to enroll under.

 NEW – You can now easily determine the drop date for the class section by clicking on the ‘Dates and Deadlines’ link provided.

Student Enrollment History answers questions

Red Square Syndrome.

Other problems • Has the Permission been placed at all? •

Does the permission cover “everything”?

• Other reasons; student not Term Activated or Not Eligible To Enroll, has a Hold, no appointment, appointment time not up, not applied yet.

Class Roster The Class Roster now features a Photo Roster.

COURSE GUIDE

Course Guide Overview Course Guide was initially launched in June 2009 and has undergone extensive updates and enhancements since inception.

It is a fully searchable online course catalog that aggregates information from many sources to provide enriched course information to students and advisors for use when planning and selecting courses for enrollment at UW-Madison.

Public version available at mycourseguide.wisc.edu

Course Guide – Find Courses

Course Guide – Find Courses The expanded section area provides clickable icons for: • Designations and Notes • • Textbooks Instructor Provided Content • Exam info • Seats

Course Guide – Plan Courses

IPC Entry by Proxy

IPC Entry cont’d

SCHEDULE PLANNER

Schedule Planner – Getting Started

Schedule Planner – Main Page

Schedule Planner – Add Courses from Course Guide

Schedule Planner – Breaks

Schedule Planner – Results

Questions?

Curricular Services 262-6345 [email protected]

Enrollment Services 262-0920 [email protected]

Course Guide [email protected]