Transcript The Big Question? - Indiana University School of Medicine

How Well
Do You Know
eRA
Commons?
Let’s talk about what’s new in
eSubmission and eRA Commons…then
we’ll test your knowledge and memory!
To begin…here’s an eRA Commons
“refresher":
What is eRA Commons?
The eRA Commons is an online interface where grant
applicants, grantee organizations, grantees and federal
staff can access, share, and transmit administrative
information related to their applications and grants.
Applications
eSubmission Errors/Warnings
Assurances
Certifications
Profile Data
Progress Reports
Financial Reports
Invention Reports
Training Appointment Actions
3
Assembled Application Images
Review Assignments
Impact/Priority Scores
Summary Statements
Notices of Award
Post-award Correspondence
Who uses eRA Commons?
• Federal users
– 25 institutes and centers within NIH
– Dept. of Health & Human Services (HHS) Operating
Divisions
• AHRQ, SAMHSA, CDC, FDA
– Other federal agencies
• Veterans Affairs (intramural program)
• Institution users
– 21,965 registered organizations
– 307,812 registered users
• 196,126 registered principal investigators (PIs)
– 62,720 reviewers
4
When will I use it?
• Review errors/warnings
identified by eRA system
Application
Submission • Check final application image
Process
for assembly issues
• Submit financial conflict of
interest notifications
Application
Intake at
Receipt &
Referral
5
• View information on the
review assignment of your
grant application
When will I use it?
Peer Review
Process
• View Summary Statement &
Impact/Priority Scores
Pre-award
Process
• Submit Just-in-time (JIT) data
(e.g., other support,
certifications)
Award
Process
6
• View award documents (NoA –
Notice of Award)
When will I use it?
Post-award
Process
Closeout
Process
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• Prepare/submit reports
• Manage training grant
appointments
• Prepare final reports,
invention statement and
certification, and population
tracking data
What’s New?
8
Electronic Administrative Function Requests
• NIH now accepts several new
administrative function requests
electronically
– Administrative Supplement (Type 3)
– Successor in Interest (Type 6)
– Change of Institution (Type 7
• Submissions must be made to active FOA
– Parent Announcement page has general use
FOAs
• http://grants.nih.gov/grants/guide/parent_announce
ments.htm
9
Speak to awarding institute prior to submitting.
Electronic Administrative Function Requests
• If competing applications for an activity code can
be submitted electronically, then administrative
function requests for that activity code can also
be submitted electronically
– http://grants.nih.gov/grants/ElectronicReceipt/files/ele
ctronic_activity_code_table.pdf
10
Administrative Supplement Requests (Type 3s)
• Submission options
– SF424 (R&R) application forms & standard
Grants.gov submission process
• Great for system-to-system users
– Streamlined eRA Commons process
• Commons pre-populates much of the data needed
for request from awarded grant
– Paper process
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-024.html
11
Electronic Administrative Function Requests
Example:
• Parent
Admin
Supp FOA:
PA-12-100
12
SF424 (R&R) application forms & standard via
Grants.gov submission process (Type 3)
Download
package based on
activity code of
awarded grant
Electronic Administrative Function Requests
Streamlined eRA Commons process for Administrative Supplement Requests
(Type 3)
13
Change of Institution (Type 7) Requests
• Old institution submits Relinquishing Statement
electronically through eRA Commons
Search for grant to
relinquish
Manage Relinquishing
Statement
• New institution submits app request through
Grants.gov
14
Successor in Interest (Type 6)
• Application request submitted through
Grants.gov
– Application package has been streamlined to
include only a few required forms
15
Account Management in Commons
The account management process stays the
same, but the interface has a new look and
feel.
16
Delegation Management in Commons
All Delegation functionality has been moved
to a single tab under the Admin tab, thus
providing you one place to manage all
delegations.
17
Looking Ahead: eSubmission
• Electronic Submission of NIH’s complex,
multi-project applications
– Application Submission System & Interface for
Submission Tracking (ASSIST)
– If you would like to participate in
user acceptance testing, please
contact:
Sheri Cummins
[email protected]
18
Looking Ahead: Commons
• Research Performance Progress Report
– A federal mandate requiring the use of a federal-wide
research performance progress report (RPPR) for
submission of performance reporting on federallyfunded research projects.
– Will eventually replace eSNAP
– Currently in pilot
• Financial Conflict of Interest
– Updating current system to include new reporting
requirements
– Implementing in June
Scarlett Gibb
[email protected]
19
Looking Ahead: Indianapolis
Be sure the check out sessions
related to eRA Commons
– Concurrent Session 4 Tuesday
•
•
•
•
3:15PM – 4:30PM
Interacting Electronically with NIH
Presented by Sheri Cummins and Scarlett Gibb
Presented again, Concurrent Session 5
Wednesday
• 8:30AM – 9:45AM
– Concurrent Session 6 Wednesday
• 10:00AM – 11:15AM
• PostAward Electronic Processes
• Presented by Emily Linde
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Now it’s time to find out…
How Well
Do You Know
eRA Commons and
eSubmission?
eSubmission
Commons
Knowledge
Commons-ality
100
100
100
100
200
200
200
200
300
300
300
300
400
400
400
400
500
500
500
500
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Commons
Features
These general funding
opportunity announcements
are used for investigatorinitiated applications.
• What is a parent
announcement?
– E.g., Use PA-11-260 for R01
Research Project Grants
– http://grants.nih.gov/grants/gui
de/parent_announcements.htm
eSubmission - 100
23
These documents, when
requested, are submitted
directly to Commons and
later linked to an electronic
application.
• What are reference letters?
– May be submitted before an
application is complete, but
are due by the application
deadline
eSubmission - 200
24
The number of SO/AOR
accounts an organization
should have.
• What is more than one?
– Every organization should have
multiple Signing Official (SO)
and Authorized Organization
Rep. (AOR) accounts
– Certain tasks can only be
performed by users with these
roles – need back-up
eSubmission - 300
25
The length of time available to
view an assembled application
image in eRA Commons before the
application moves forward for
further processing .
• What is 2 business days?
– Referred to as application viewing
window
– Begins the day after error-free
application is processed
– Any changed/corrected
submissions due by the deadline
eSubmission - 400
26
These application form fields
are required by NIH but not
marked required on the
federal-wide forms.
• What are the Credential,
DUNS* & Organization fields?
– Need Credential to place app
processing status; Organization
to determine review conflicts
– DUNS* required on
Project/Performance Site
Location for federal reporting
eSubmission - 500
27
This is the number of
Commons accounts with a PI
role that a registered user
should have.
• What is 1 account?
PIs should maintain one account
throughout their careers, even if they
change institutions or forget their
Commons password.
Commons Knowledge - 100
28
Who you should contact if
you forget your eRA
Commons username and
password.
• What are Office of
Sponsored Research
and/or Account
Administrator?
Commons Knowledge - 200
29
A PI can delegate these
actions to other Commons
users (name at least 2).
• What are:
– Complete eSnap/RPPR info (Delegate
Progress Report)
– Update Personal Profile (Delegate PPF)
– View application errors/warnings,
assembled application and most other
status information (Delegate Status)
– Perform all xTrain functions except ability to
submit appointments (Delegate xTrain)
Commons Knowledge - 300
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All attachments uploaded
to Commons or submitted
with an application must
be in this format.
• What is PDF format?
– Reminder: use simple PDF
format without security features
– Can use free PDF conversion
software on Grants.gov
Download Software page
Commons Knowledge - 400
31
In the near future, this
functionality will replace
eSNAP.
• What is Research Performance
Progress Report?
• Mandated by OMB that a federalwide RPPR is required for
federally-funded research projects.
• Read more:
http://grants.nih.gov/grants/rppr/
Commons Knowledge - 500
32
These items have something in common:
 Just In Time (JIT)
 Relinquishing Statement
 Administrative Supplement
 eSNAP
 RPPR
 FFR
 Closeout Documents
• What are items that can be
submitted through
Commons?
Commons-ality - 100
33
These items have something in common:
 Registers institution
 Maintains Institution Profile
 Account administration
 Performs functions requiring
signature authority
 Tracks status of all institution
grants
 …and more!
• What are responsibilities of
the SO?
Commons-ality - 200
34
These items have something in common:
 General instructions for preparing/
submitting application
 Form-by-form, field-by-field application
requirements
 Guidelines for determining which
optional forms should be submitted
 Assurance & Certification info
• What are items you can find in
the Application Guide you
download with electronic
forms?
Commons-ality - 300
35
These items have something in common:
 Grant folder documents
 Review outcome info (if PI)
 Key NIH contacts
 Action history
 Application NI & ESI
eligibility indicator
 Reference letters once linked to app.
• What are items you find in
the detailed Status
Information screen?
Commons-ality - 400
36
These items have something in common:
 Ensures NI, ESI & continuous submission
consideration
 Ensures proper routing of e-mail
notifications
 Ensures correct information is
available to pre-populate and/or
validate electronic forms
 Ensures accurate data for
federal reporting
• What are good reasons to
keep your profile updated?
Commons-ality - 500
37
Using this Commons feature,
an applicant is able to submit
last-minute information
requested by NIH.
• What is Just-in-time (JIT)?
– Only submit JIT if asked to by
NIH
– Not an indication that a grant
application will be funded
– Required as of April 20, 2012
Commons Features - 100
38
These features are linked
with the National Library of
Medicine’s MyNCBI system.
What Are
– Personal Profile
– eSNAP
– RPPR
Commons Features - 200
39
These delegations can be
made by an SO on the behalf
of a PI.
• What are Progress Report
and Sponsor?
Commons Features – 300
40
A Business Official is a role
used with this Commons
application.
• What is xTrain?
• The BO has signature or
other authority related to
administering Training
grants
Commons Features – 400
41
Closeout allows you to submit
these three reports.
• What are:
– Final Federal Financial Report
(FFR)
– Final Progress Report
– Final Inventions Statement?
• Can be submitted independently
• Interfaces with the Closeout
system used by NIH staff
Commons Features – 500
42
These items have something in common:
 MARIOCAPECCHI  MELLOC
 OLIVER_SMITHIES  LBBUCK
 KORNBERG.ROGER  GRUBBSRH
 FIRE.ANDREW
 RSCHROCK
 AXELRICHARD
 STEINMA
• HINT: An exception was made to recognize
Dr. Ralph Steinman who passed away
three days before the announcement.
• What are the Commons IDs of
Nobel Laureates that received NIH
support?
43
At the end of the day…it’s about the science.
Laureate
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Year & Science
NIH Support
Bruce Beutler,
Jules Hoffman,
Ralph Steinman
2011 - “for the development of new vaccines against
infectious diseases and treatments for cancer”
NIAID, NCI,
NIDDK, NIGMS
Mario R. Capecchi
Oliver Smithies
2007 - "for their discoveries of principles for
introducing specific gene modifications in mice by the
use of embryonic stem cells"
NIGMS, NHLBI,
NIDDK, NCI,
NICHD
Roger D. Kornberg
2006 - "for his studies of the molecular basis of
eukaryotic transcription"
NIGMS, NIAID,
NCI
Andrew Z. Fire
Craig C. Mello
2006 - "for their discovery of RNA interference - gene
silencing by double-stranded RNA"
NIGMS, NICHD
Robert H. Grubbs
Richard R. Schrock
2005 - "for the development of the metathesis method
in organic synthesis"
NIGMS
Richard Axel
Linda B. Buck
2004 - "for their discoveries of odorant receptors and
the organization of the olfactory system"
NIDCD, NCI,
NIAID, NIMH,
NINDS, NIDDK