Transcript Document

HINGHAM PUBLIC SCHOOLS
BUDGET OVERVIEW FOR FY 16
Operating Budget Proposal
from the Administration
to the School Committee
DECEMBER 2014
BUDGET PROCESS for FY 2016
School Committee meets in a planning session and then develops and adopts
Guiding Principles, Assumptions, and budget calendar
Requests from departments go to building principals
Requests from principals, technology manager, buildings and grounds supervisor,
and student services director come to central office
Superintendent and assistant superintendent meet with building principals and
directors to discuss needs and review requests
Business director meets with technology, students services, and buildings and
grounds supervisor to review requests
Central office administrators establish district priorities and develop
administration-proposed budgets
Proposed operating budget is presented to School Committee, initially through
budget message and PowerPoint
FY 16 BUDGET CHALLENGES
Special Education
size and number of tuitions and added para hours vs lower CB reimbursement
Facilities Maintenance
added responsibil. for staff, need for planning and oversight, project backlog
Expiring Bus Lease
cost for bid spec. new buses, cost of additional bus and driver, new EPA req.
Regular Education Staffing
new FTEs, FY 15 LOAs (9), anticipated retirements (6), contractual increases
Collective Bargaining Process
not all units yet settled for FY 15, need to continue to carry allowance
Full-Day K for All Initiative
unknowns that challenge planning and budget and funding plan develop.
(enrollment, parent income levels, grant and “foundation” information)
Total K-12 In-District Enrollment
District has grown by
600 students in grades
K-12 over past 10 years.
4300
4200
4100
4143
4224
4087
4043
3992
4000
3881
3900
3781
3800
3700
4178
3695
3724
3624
3600
3500
3400
3300
2004-2005
2005-2006
2006-2007
2007-2008
2008-2009
2009-2010
2010-2011
2011-2012
2012-2013
2013-2014
2014-2015
2014-2015 not including Integrated PK (70+ students),vocational students (4),
or out-of-district special education students for a current total of 4346
students.
All numbers as of October 1 of each year.
Grade 1 Enrollments, 2007-08 to 2014-15
(prior year k (pink) as a portion of total grade 1 enrollment (pink + green))
400
33
350
38
343
300
11
286
19
300
50
61
67
318
48
292
266
250
256
295
K to 1 Bump
200
Prior year K
150
100
50
0
2007-2008
2008-2009
2009-2010
2010-2011
2011-2012
2012-2013
2013-2014
2014-2015
• What about next year?
• What does prior history of the size of the K to 1 “bump” suggest?
K – 12 Projections for September 2015
(based on moving along December 2014 actuals)
Grades K – 5
2002 - 384 (to gr. 6) + 300 (new K) + 53 (grade K to 1 growth) = 1971
Down 31, plus net other in/out migration
4262
Grades 6-8
1020 - 301 (to HS) + 384 (from grade 5) – 15 (to p.s.) = 1088
Up 68, plus net other in/out migration
Projected
K -12
Grades 9-12
1199 + 301 (from grade 8) – 282 (graduates) – 15 (to p.s.) = 1203
Up 4, plus other net in/out migration
Projections assume only private school out-migration and only K and K-1 new
growth; so they are conservative based upon past experience of at least some other
net increases. K number assumes full day for all.
FY 2016 – WORKING DRAFT PROPOSALS
The slides below list categories of proposals
recommended by the administration; related costs
have been included in the preliminary budget
proposal figures.
•
•
•
•
enrollment related requests
unique needs and challenges
facilities/operational needs
other programmatic or service support needs
Base budget additions are noted in blue. The pink shaded slides
include requests that are not recommended to be funded at
this time.
•
Enrollment related requests - These requests reflect additional
secondary students anticipated for September 2015 and the
underfunding of prior year elementary specialist requests (as
enrollments have grown over time).
• 3.65 HS and 2.8 MS secondary core classroom FTEs - to move existing
class groups along (especially for grades 6 to 7 and 9 to 10)
• 1.4 elementary specialist FTEs (.5 music, .4 Spanish, .5 PE) – to move
toward building based specialists in all 6 specialist areas to accommodate
the growing number of sections and facilitate the complexities of
scheduling shared specialists
• .167 increase in literacy coordinator FTEs (.233 to .4) – to accommodate
added elementary sections, including focus on literacy standards and
interventions, and to begin restoration of literacy oversight FTEs lost with
the opening of East School This increase is in the base budget.
• Additional large bus (part of lease) and driver (HPS employee) – to
accommodate increase in middle school enrollment where ridership is
high and requires all 20 large buses
Services that are necessary to meet unique student needs
and challenges
• Increased health aide hours (1.5/day MS, .5/day HS) – to provide
full day coverage (in addition to the school nurse) to support
student health needs and address the growing complexity and
increasing number of medical issues. Each of the current health
aides is an RN.
This is the second part of a two-year plan and
is in the base budget.
• Math tutor or paraeducator hours for each elementary school –
to increase the attention to mathematics interventions,
especially for underperforming students at grades 3-5 in an RTI
kind of model
• Increased paraeducator hours for PRS literacy – PRS does not get
Title I support for RTI This increase is in the base budget.
Care of grounds and facilities, operational needs – These
recommended additions to the budget address both expanded and
unmet needs, increased grounds care and complexity of the new
middle school, restoration of a district-wide maintenance worker,
and a growing backlog of maintenance and general upkeep issues.
• 1.0 new role, Manager of Facilities and Procurement – to
provide engineering and supervisory expertise to manage needs
assessment and planning, and oversight functions for major
projects
• 1.0 maintenance worker – second year request for restoring this
role to increase maintenance capability with special attention to
care of elementary and middle school fields and to resolve
playground issues and enhance safety
Care of grounds and facilities, operational needs – (continued)
• Increased overtime hours for custodial staff - to address
growing backlog of maintenance projects in a cost effective
manner through the use of existing employees
• Increased funding for mowing and grounds upkeep and
semiannual contractual maintenance for HS and MS fields
and grounds – to keep up with added areas that require
attention, including islands, plantings, etc.
This increase is
in the base budget.
• Ten sets of snow tires – to increase winter weather safety for
vans that transport special education students
Other proposals to address programmatic and/or
support service needs
• Addition of 2.5 hrs/wk for language lab tech specialist
– the second consecutive increase in hours (1.5 hrs/wk
in FY 15) to accommodate more sections of foreign
language and to allow for greater supervision and
training for the new MS lab
• Student clerical assistant hours (350) – to provide for
summer and vacation coverage, especially at Central
Office
• Student technology assistant hours (370) – to provide
technology support for faculty
Other proposals to address programmatic
and support service needs – continued
• X2 programming services – to develop new standardsbased elementary report cards
• Web-based text materials for a linear algebra pilot
program – to be used (with iPad cart in Capital
request) for students who struggle with traditional
instructional strategies
• Advisor for the Green Team – to encourage additional
student recycling and other green efforts and support
a multi-year role that never has been funded
Additions to the base budget that reflect contractual agreements,
external mandates or items that were previously unbudgeted or
under budgeted
• Additional dollars for contractual lane changes – to meet the
level of current requests
• Increased cost of new bus lease (for existing number of buses)
– projected at 18-20% for new buses in bid specs
• Baseline Edge software – purchased in spring 2014 for 20142015 use, annual renewal
• Virtual High School – pilot program in 2014-2015, more time is
needed to evaluate
• Enrollment related supplies/materials (science, music, grade 6
exploratory) – previously underfunded
Additions to the base budget - continued
• Clerical unit upgrades, included added hours for business and
athletic offices – required to respond to the demands of an
increased workload, as per salary and guidelines discussions
• Three additional days for HS nurse – to meet fall pre-season
athletics needs, in place but not reflected in budget
• New phone lines for fire alarms, alarm monitoring – reflects
HFD change; line and monitoring charges are recurring costs
• Security/panic alarm – additional safety/security precaution
• Diesel exhaust system fuel additive – new EPA requirement for
diesel fuel for any new buses
• Lease of three copiers – copiers are for East to replace those
purchased as part of building project
Requests from administrators NOT INCLUDED in this budget
proposal and NOT RECOMMENDED at this time – These
requests are all worthwhile but, in the opinion of the central
office administration, but do not rise to the same level of
priority for FY 16 as do other requests; so each is recommended
to be deferred at this time.
• 1.0 Transition Room paraeducator – The Transition Room is
an unqualified success and more resources would surely
benefit students, but other priorities also exist for the coming
year.
• Expansion of the Freshman Advisory Program to grades 10-12
– This request is a high priority of the HS principal; deferral is
recommended only because of needs in other areas.
• 1.5 custodians (.5 @ at PRS, MS, South) – This is an area that
received significant attention in the FY 15 budget.
Requests from administrators that were NOT INCLUDED in this
budget proposal – continued
• 1.0 MS guidance counselor – This request reflects the increased
MS enrollment and the per student load for the existing three
counselors. In FY 15, additional summer hours were added and
the adjustment counselor was restored to full time.
• HS club advisors (biking, GCP 2nd adv.) - Several new clubs were
added over the past couple of years; hence the recommendation
to defer these two to fund other high priority requests for FY 16.
• Robotics supplies – Corporate sponsorship is still being sought; a
repeat of grant funding will provide for a second year of
competition; the advisor role is now funded.
• 1.0 Communications/Webmaster, new role – Funding priority
has been given to requests for new roles that have a more direct
student or facilities impact.
Full-Day K for ALL Proposed Budget
Classroom Teachers
5.0
New FTEs
1.5
(three existing .5 staff to 1.0 FTE status)
$306,990
97,834
$404,824
Specialist Teachers
2.2
(.2 art, .5 music, .5 PE, 1.0 Spanish)
$128,794
Special Ed. Teachers
2.0
(.5 per building)
$122,796
Para Hours
To bring all K classes full-time paraeducators
TOTAL NEW COSTS
$187,530
$843,944
Notes:
1. Assumes 300 students, 15 sections for 2015-2016
2. Excludes equipment, materials, furnishings, etc., offset by $86,779K state grant
3. Proposed cost for 14 sections is ± $80K less
4. ± $71K possible savings for midday transportation
5. ± $67K loss of “typical student” tuition to revolving account
“Sample” of a Full-Day K for All Funding Plan
( a “work in progress”)
Other Funding Sources**
Parent Paid Tuitions*
Total Revenue
± $650 K
Tuition scale would need to meet
state criteria and be approved by
DESE. Revenue figure is an estimate
based on assumptions about total
enrollment and family incomes.
1.
DESE K “Quality Grant” Fund #701
(competitive grant)
$80K to $120 K
2.
Town contribution to support program
costs for tuition free students $200 K
3.
Additional Ch. 70 “Foundation Budget
dollars, after first year
TBD
*Revenue from tuitions, on a sliding
income scale ($0 to $3,500 annual
cost to family per student). In this
model, ¼ of students would pay no
fee.
** 1. Grant status would not be known
until Fall 2015 (dollars, if any, to come
to HPS during 2015-2016).
2. Amount to be requested for FY 16
3. Foundation budget increase is possible
only for “tuition-free” students who
move to full day K; (any such dollars
would come to Town as part of FY 17
MA budget allocation and thereafter).
HINGHAM PUBLIC SCHOOLS
Preliminary FY 2016 BUDGET
Regular Education, Special Education, Vo-Tech Budget Breakdown
Proposed
Budget
2013-2014
Budget
2014-2015
Budget
2015-2016
$45,850
$846,853
$1,760,477
$18,645,917
$185,100
$237,137
$11,500
$585,947
$537,159
$876,234
$329,464
$477,485
$1,236,613
$595,919
$94,706
$1,329,369
$458,369
$732,145
$13,478
$718,640
$107,370
$75,792
0
$21,671
$46,850
$900,081
$2,019,205
$18,951,715
$187,000
$264,066
$22,700
$710,366
$600,901
$951,807
$339,328
$487,893
$1,298,185
$596,212
$103,041
$1,442,428
$465,388
$724,333
$27,288
$757,748
$106,053
$63,516
0
$53,557
$46,850
$929,630
$2,038,765
$20,173,486
$212,590
$286,586
$30,661
$754,310
$634,320
$1,008,539
$489,640
$510,258
$1,293,024
$605,994
$119,767
$1,545,001
$551,022
$863,924
$69,788
$812,286
$106,550
$23,755
0
$273,887
$51,850
$967,272
$2,086,062
$21,683,523
$223,340
$353,533
$37,399
$799,721
$657,560
$1,025,918
$507,960
$554,608
$1,473,652
$632,775
$121,822
$1,556,856
$570,469
$858,641
$95,882
$965,473
$110,491
$73,940
0
$137,425
$5,000
$37,641
$47,297
$1,510,038
$10,750
$66,947
$6,738
$45,412
$23,240
$17,379
$18,320
$44,349
$180,628
$26,782
$2,055
$11,854
$19,447
-$5,283
$26,094
$153,187
$3,941
$50,185
$0
-$136,462
$29,923,194
$31,119,660
$33,380,634
$35,546,173
$2,165,539
Total Special Education
$238,244
$5,457,819
$10,700
$900
$388,316
$231,753
$627,287
$3,543,599
$10,498,618
$241,690
$5,667,476
$9,900
$900
$405,603
$245,277
$573,011
$3,255,628
$10,399,485
$252,862
$5,949,319
$9,900
$900
$494,426
$248,714
$562,563
$2,496,457
$10,015,139
$246,102
$6,181,031
$9,900
$900
$515,662
$261,237
$591,468
$3,149,028
$10,955,327
-$6,760
$231,712
$0
$0
$21,237
$12,523
$28,906
$652,571
$940,188
Vocational Transportation
Vocational Tuition
$10,400
$135,108
$10,400
$127,892
$10,400
$84,548
$10,400
$60,782
$0
-$23,766
$145,508
$138,292
$94,948
$71,182
-$23,766
$40,567,321
$41,657,437
$43,490,722
$46,572,683
$3,081,961
$844,000
$844,000
$47,416,683
$3,925,961
ACCOUNT
1100
1200
2200
2300
2350
2400
2410
2450
2500
2700
2800
3200
3300
3510
3520
4110
4120
4130
4210
4220
4230
5100
7000
ACCOUNT TITLE
School Committee
Administration
Principals
Teaching
Professional Development
Textbooks
Instructional Equipment
Instructional Technology
Library
Counseling
Psychological Services
Health Services
Transportation
Athletics
Other Student Activity
Custodial
Heating of Buildings
Utilities
Maintenance of Grounds
Plant Maintenance
Repairs of Equipment
Employee Retirement
Non-Instructional Equipment
Allowance for increases
Total Regular Education
2100B
2300B
2350B
2400B
2700B
2800B
3300B
9100B
3300E
9100E
Increase
%
(Decrease)
Change
Budget
2012-2013
Sped
Sped
Sped
Sped
Sped
Sped
Sped
Sped
Supervision
Instruction
Prof. Development
Textbooks
Counseling
Psychological Services
Transportation
Prog w/other Districts
Total Votech
T otal Proposed Budget
Budget Overlay for Full Day K
T otal Proposed Budget with FDK