Transcript Slide 1

Productivity Programs
Common Features and
Commands
Lesson Objectives
After completing this lesson, you will be able to:
 Identify the main components of the interface.
 Identify how to use commands on the menu bar.
 Work with the buttons on the toolbar.
 Work with the pointer in a program.
 Work with text and characters in a program.
 Use primary keyboard shortcuts and key combinations.
Introduction to the User Interface
1.
Title bar
2.
Menu bar
3.
Toolbars
4.
Work area
5.
Scroll bars
6.
Status bar
The Menu Bar

Most productivity programs contain menus that
provide options to work easily in a program.

Each menu contains commands that allow you to
perform different tasks.
The File Menu

The most frequently and
commonly used menu is the
File menu.

The File menu contains
commands that help you
create, open, close, save,
and print a file.
File Menu: Creating and Opening
 New- creates a blank
document or accesses
templates.
 Open- finds and opens an
existing file.
 Close- will close the open
file, but not the entire
program.
File Menu: Saving a File
Save vs. Save As
 You use the Save command
to save the changes in the
current file.
 The Save As command can
save a file in a new location
or with a new name.
File Menu: Printing
 When you
select the Print
command from
the File menu,
the Print dialog
box appears.
The Edit Menu
 You can use the Edit menu to make changes to
the text in the file.
 Some of the commonly used commands of this
menu include Cut, Copy, Paste, Find, and
Replace.
Edit Menu: Cut, Copy, Paste
Edit Menu: Find and Replace
The View Menu
 This menu contains
commands that help you
view your file in different
layouts.
 Normal
 Print
 Web Layout
 You can use the Zoom
command to enlarge or
reduce the view of your
file contents.
The Format Menu and Font
 Formatting helps you to
change the look of items
within the file.
 This dialog box contains
several settings that you
can adjust to define the
appearance of text in a
file.
Tools and Help
 Spelling and Grammar check
 Language: Dictionaries and
the Thesaurus
 The Help system
Toolbars
Toolbars
 Toolbars contain and
organize frequently
used buttons for quick
access.
 You can use this
checklist to decide
which toolbars will
appear or remain
hidden in your window.
Toolbars
When
Noticeyou
thatapply
the icons
a command
that appear
from on
a toolbar
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are theexactly
same as
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as selecting
under
that
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from under a menu.
The Pointer
The Pointer
Clicking on a misspelled word
will bring up a contextsensitive menu including
spelling suggestions and
other language options.
When you see the
Similarly,
if youblinking,
use the
text cursor
rightyou
mouse
to
knowbutton
that
you
Double-clicking
on a word will
clickare
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a word,
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highlight the entire
see a shortcut word.
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yourwith
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text, you can replace it
pointer
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the command options
with
something
else simply by
the
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in
order
to
you are most likely
to in the new text.
typing
usebegin
in thattyping.
context.
Selecting or Highlighting Text
To
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be
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holdline
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cut
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or copy
at
• •You
can
select
or paragraph
by
on
your
beginning
selection,
of check
the text
it for
youspelling
want toerrors,
select–don’t
or change
let
itthe
3 times
in a row.
go!—and
the font or
drag
formatting.
the pointer until the text you want is
selected.
Working with Text and
Characters
You use a keyboard to
enter information into
a computer.
 The ENTER key
completes an action or
runs a command.
 The SPACEBAR will insert
a space between two
words.
Working with Text and
Characters
 The SHIFT key can capitalize
letters.
 Holding down the SHIFT key
will let you select text using
the arrow keys.
 The SHIFT key is also used
to create special symbols,
like the question mark (?).
Advanced Keyboard Techniques
• Function keys can perform special tasks in different programs.
• Navigation keys control the movement of the insertion point.
• The ESC key can take you back out of a program.
• Keyboard shortcuts are key combinations that help you quickly
perform an action.
Assessment: Common Features
and Commands
1.
Productivity programs are designed for specific tasks.
True
2.
All menus are common across programs.
False
3.
All productivity programs do not have a user interface.
False
4.
The menu bar has files grouped in logical sections.
False
5.
You can also save new versions of an existing
True
document.
6.
The menu bar is a part of the user interface.
False
7.
You can customize the appearance of the toolbar.
True
8.
A toolbar contains buttons of frequently used files.
False
9.
You can often copy and paste text in different programs.
True
Questions
25