Transcript IAVI Country Program Highlights: East Africa (Kenya

LEGAL: UNRESOLVED ISSUES
Peter S Kiwanuka
COMMITTEE MEMBERS
1.
2.
3.
4.
5.
6.
7.
8.
Mr. Peter S. Kiwanuka (Chair) UVRI
Mr. Francis Karia
KCMC
Mr. Chrispin Mmanda
MUHAS
Prof. Mushin Aboud
MUHS
Mr. Makko Musagara
UVRI
Prof. Nozmo Mukiibi
MUST
Mr. Henry Tumwijukye
MUJHU
Mr. John Bernard
HKMU
TERMS OF REFERENCE (ToR)
 Registration of ARAA
– Recommend country for registration
– Recommend timing for registration
– Specify requirements for registration
– Progress: Constitution ok, add clause on selection of
auditors, Decide on country for registration, approve
charter
ToR Cont… Professionalization
 Research Administration as a Profession
– Who is a Research Administrator?
 Anyone involved in research admin- career not a
profession
– Definition & Scope ARAA membership. Who
should be involved in ARAA?
 Confine to admins working in health/related research,
scientists & academicians.
ToR Cont….Secretariat
 Location of ARAA Secretariat
– Recommend host institution/country
– Recommend best model ( permanent vs.
rotational).
 Establish permanent home/address.
 Location- still open for discussion.
 Consider host institutions submitting proposals/bids
for evaluation & selection.
ToR Cont….Secretariat
– Figure out office space requirements
– Two rooms required
 Office administrator
 Admin Assistant
– Recommend staffing, financial and logistical
requirements
 Staff: Administrator, Admin Assistant, Office
Attendant
ToR Cont…..Bank
 Opening Bank Account for ARAA
– Recommend country, bank & currency, grants
of authority.
 Open account in international bank
 Hard currency- USD, EUR
 Signatories: Administrator, SC member (
Executive Committee)
ToR Cont….Finances needed..





Salaries for the 3 employees
Rent
Utilities ( Water, electricity, telephone)
Internet services
Office Equipment & supplies
ToR Cont….Members rights
 Specify membership rights in the
constitution
 Members should be given priority when there
are training opportunities.
 Members should be given password/access
to training material from the association
website.
 Members should be able to use association
goodwill to solicit for grants.
ToR Cont…Governance
 Leadership
– Recommend best practice (rotational, staggering of
Executive Committee)
– Qualifications/requirements for the leadership
 Continue with the steering committee and evolve
into structured leadership. i.e.
1.Chairman (or President)
2.Vice chairman( vice president)
3.Secretary general
4.Treasurer
5.Chairpersons of the sub committees
ToR Cont…bridging the gap
 Translation of ARAA communications
(Website) to attract Francophone
countries.
 Currently Continue with English as the official
language
 Later translate the constitutional into other
languages such as French etc
ToR Cont….legal framework
 Review & recommend appropriate legal
framework for ARAA
– Constitution or Articles of Association?
 Choice to depend on mode of registration.
– Consider getting trustees
 Process of appointing trustees be stated in
the constitution
 One of the trustees be Patron of the assoc.
Approach
 Consult legal experts in each country. Share with other
committee members so we can decide on the most
favorable institution/ country for ARAA activities.
 Consider possibility of getting one legal firm to sort out the
legal status of ARAA in all member countries.
 Appoint one legal firm to sort out all
modalities
 Discuss options for such a firm.
Key Challenges
1.Harmonization of legal frameworks in
different countries
2.Time, as many are involved in their daily
business
3.Some issues require money yet framework
for funding such not yet established
Opportunities
1. Recognition of importance of research
administration
2. Funding bodies’ interest???
3. Networking
4. Benchmarking policies and best practices
5. Improving management and accountability
for resources