Transcript WELCOME! [masscampuscompact.org]

WELCOME!
AmeriCorps Student Leaders in Service
Campus Supervisor Orientation
ORIENTATION GOALS:
Clarify roles and expectations of campus supervisors
with regard to the program
 Provide an overview of processes from recruitment to
exiting
 Orient campus supervisors to the enrollment process—
including paperwork and background checks
 Ensure grant compliance and improved member
enrollment and retention

THE BASICS
CORPORATION FOR NATIONAL
AND COMMUNITY SERVICE
(CNCS)
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AmeriCorps is federally funded by the Corporation
for National and Community Service (CNCS) in
Washington, D.C.
CNCS is a federal agency that engages more than
five million Americans in service through Senior
Corps, AmeriCorps, and Learn and Serve America,
and leads President Obama's national call to
service initiative, United We Serve.
AMERICORPS
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AmeriCorps (aka the “domestic Peace Corps”) began in
1994 and provides opportunities for Americans to make
an intensive commitment to service. The AmeriCorps
network of local, state, and national service programs
engages more than 70,000 Americans in intensive service
each year.
AmeriCorps members serve through more than 3,000
nonprofits, public agencies, and faith-based and other
community organizations, helping meet critical needs in
education, public safety, health and the environment. The
variety of service opportunities is almost unlimited.
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Members may tutor and mentor youth, build affordable
housing, teach computer skills, clean parks and streams, run
after-school programs, or help communities respond to
disasters.
MASSACHUSETTS CAMPUS COMPACT
Educating citizens, building communities.
70 member campuses
 Public and private, two year and four year schools
 Established in 1995
 Based at Tufts University
 Trainings, resources, capacity building, campus
consultations, updates on state and national
events, grants and funding, conferences
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AMERICORPS FUNDING STREAM
CNCS
AmeriCorps
(Ed Award Only)
Massachusetts Campus Compact
Institutions
(Slots)
ASLIS BY THE NUMBERS:
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338 Member Slots
5- 900 hours: $2,775
 15- 675 hours: $2,114
 15- 450 hours: $1,468
 303- 300 hours: $1,175
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40 campuses in CT, MA, PR
 Start: August 2012
 End: June 30, 2013
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THE EDUCATION AWARDGENERAL TERMS
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Use to repay eligible loans/cost of tuition for school (not private
loans or credit cards)
Expires seven years after you receive it (you might be able to
receive an extension)
You can't transfer the award to someone else (with an exception;
see below)
Transferability: You can give the award to someone else if you are
55 or older and certain conditions are met
Multiple terms: You can receive awards up to the value of two fulltime awards in a lifetime, serving in full-time, part-time, and
summer positions
Use all at once or in partial amounts
Subject to taxes when you use it
Since the award can be used only for current educational
expenses, you cannot use it to cover past balances in your school
account. (You can, however, use the award on qualified student
loans.)
AMERICORPS PROHIBITED ACTIVITIES:
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Attempting to influence legislation;
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Organizing or engaging in protests, petitions, boycotts, or strikes;
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Assisting, promoting, or deterring union organizing;
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Impairing existing contracts for services or collective bargaining agreements;
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Engaging in partisan political activities, or other activities designed to influence the outcome of an
election to any public office;
Participating in, or endorsing, events or activities that are likely to include advocacy for or against
political parties, political platforms, political candidates, proposed legislation, or elected officials;
Engaging in religious instruction, conducting worship services, providing instruction as part of a
program that includes mandatory religious instruction or worship, constructing or operating facilities
devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to
religious instruction or worship, or engaging in any form of religious proselytization;
Providing a direct benefit to—
(i) A business organized for profit;
(ii) A labor union;
(iii) A partisan political organization;
(iv) An organization engaged in the religious activities described in paragraph (g) of this section, unless
Corporation assistance is not used to support those religious activities;
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Conducting a voter registration drive or using Corporation funds to conduct a voter registration drive;
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Providing abortion services or referrals for receipt of such services.
Individuals may exercise their rights as private citizens and may participate in the activities listed
above on their initiative, on non-AmeriCorps time, and using non-Corporation funds. Individuals
should not wear the AmeriCorps logo while doing so.
ROLES & EXPECTATIONS
CAMPUS SUPERVISORS WILL…
Recruit, orient, and supervise members;
 Vet each member;
 Disseminate and collect all member paperwork;
 Monitor ASLIS members;
 Maintain consistent communication with MACC
staff and each ASLIS member;
 Evaluate members at the end of the term for
MACC.
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ASLIS MEMBERS WILL…
Be committed to completing all service
requirements;
 Complete all required paperwork;
 Complete timesheets on a monthly basis;
 Manage their own time in order to complete the
program by the required exit date;
 Maintain consistent communication with their
campus supervisor throughout the year.
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MASSACHUSETTS CAMPUS COMPACT
WILL…
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Disseminate blank copies of all member paperwork to
campus supervisors, collect completed, correct
member paperwork, and maintain official member
files;
Enroll/Exit ASLIS members in the AmeriCorps Portal
and manage all functions related to official
AmeriCorps enrollment and exit;
Provide campuses with monthly updates on member
hours;
Provide T/TA and site visits as needed;
Maintain consistent communication with campus
supervisors.
SLOT ALLOCATION
SLOT ALLOCATION PROCESS
Slot allocation included in Award Letter
 All slot allocations are contingent on funding
 Only guaranteed upon receipt of complete, correct
enrollment packets by October 19, 2012
 All unfilled slots are forfeited
 After deadline, if there are extra slots, they will
be awarded on a first come, first served basis
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MEMBER RECRUITMENT &
MEMBER ELIGIBILITY
MEMBER RECRUITMENT
 Responsibility
of each campus supervisor
 When recruiting members, remember to:
 Clearly outline expectations for members
from the start
 Vet potential members
 Develop a system for alternates
 What have veteran campuses done to recruit
members?
ELIGIBILITY FOR AMERICORPS:
Members must:
 Be a United States citizen or permanent resident alien of the
U.S., (and have documentation! see eligibility document list)
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Be 17 years old or older, and
Hold a GED or high school diploma, or are working toward one
of the two and will have received it before using the education
award.
NATIONAL SERVICE
CRIMINAL HISTORY CHECK
All members must undergo a National Service
Criminal History Check which consists of:
 A search of the state criminal registry (CORI);
 Submitting fingerprints to the FBI for a national
criminal history background check; and
 A name-based search of the Department of
Justice National Sex Offender Public Website
(NSOPW)
NATIONAL SERVICE
CRIMINAL HISTORY CHECK (CON’T.)
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MACC will conduct the NSOPW check on all members
before enrollment.
If the campus or service site will conduct a CORI, please
submit the Criminal Record Check Verification Form.
If the campus/service site will NOT conduct a CORI, MACC
will. Please submit the CORI Acknowledgement Form.
An individual is ineligible to serve in a covered position if
the individual:
(a) Is registered, or required to be registered, on a State sex
offender registry or the National Sex Offender Registry; or
(b) Has been convicted of murder, as defined in section
1111 of title 18, United States Code.
ENROLLMENT PROCESS
OVERVIEW OF
ENROLLMENT PROCESS
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Receive enrollment packets at Supervisor Meeting on
August 9, 2012
Complete, correct enrollment packet due no later than
October 19, 2012
Incomplete packets will not be accepted and may:
 Prevent a member from serving on time
 Prevent a member from serving at all
Most common mistakes:
 Forms not enclosed (i.e. eligibility document, CORI
Request Form)
 Illegible member information
 Incomplete or missing member information
(i.e. signatures, SSN)
MEMBER CONTRACT
Confirms that the member is: eligible to serve,
available for their term of service, and
knowledgeable about member rights and
responsibilities, prohibited activities, and policies
 Most common mistakes:
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Unsigned or dated by member
 Unsigned or dated by campus supervisor
 Term not checked
 Date on first page does not match date signed by
member
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TIPS ON ENROLLMENT PROCESS
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Keep a copy of member file at your office.
Do not wait until the last minute to collect
paperwork. Warn members ahead of time of the
eligibility document so they can begin the process of
collecting it.
Remember 30 Days! If MACC receives the packets
and the enrollment dates are past 30 days, we will
have to change member enrollment dates.
Note that overnight mail is not always faster.
Do not fax or email.
MEMBER ORIENTATION
MEMBER ORIENTATION
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Responsibility of the campus supervisor
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Required by AmeriCorps Rules and Regulations
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Use MACC PowerPoint
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Have members sign the Orientation Sign-In Sheet
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Provides information on:
 Member rights and responsibilities
 Code of conduct
 Safety protocol
 Prohibited activities
 Drug-Free Workplace requirements
 Sexual harassment and nondiscrimination issues
 Suspension and release from service
 Grievance procedures
All outlined in the Member Contract
TRACKING HOURS
TIMESHEETS
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Members will submit monthly timesheets to supervisors
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Members will break service into 3 categories- training attended (20%
limit), fundraising (10% limit), and direct service (no limit)
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Members will COMPLETELY fill out the timesheet*
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Supervisors are responsible for collecting timesheets, signing off and
approving hours, and sending them to the MACC Office
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Timesheets must be kept up-to-date and serve as the official timekeeping
system for ASLIS
MACC will send monthly updates of member hours to supervisors
* Our timesheet was designed to specifically collect all necessary
information for this grant. Collecting this information ensures that we can
offer this program to our campuses each year.
ASLIS POLICIES
THE 30 DAY RULE
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We must notify CNCS within 30 days of a
member’s enrollment and exit from the program.
Whenever we miss the 30 day deadline, we are
considered out of compliance. This could negatively
impact our grant in the future.
Please remember to turn paperwork in on time! This means
passing in the enrollment workbook by the deadline and
members completing their last timesheet/exit form/exit
survey within 30 days of their last day of service.
THE 30 DAY RULE, (CON’T.)
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If you finish your hours early, exit paperwork
must be turned in within 30 days of your last day
of service.
If you wish to remain an active AmeriCorps
member, you must remain “actively serving.”
- Actively serving: continue serving the same
average amount of hours as in other months
and sending in timesheets until you are
ready to exit.
DRUG-FREE WORKPLACE
During the terms of service, program members may be
released from the terms of service with no compensation if
a member has:
1.
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3.
Unlawfully manufactured, distributed, dispensed,
possessed or used any controlled substance or illegal
drugs;
Consumed alcoholic beverages during the performance of
service activities;
Was under the influence of alcohol or any illegal drugs
during the performance of service activities.
*All members must take the Drug Awareness Quiz and
sign/date as part of the ASLIS Drug Awareness Program.
REASONABLE ACCOMMODATION
Sites must provide accommodation, upon request
by a qualified individual with disabilities, unless
doing so is an undue financial or administrative
burden to your program.
 For those cases where reasonable
accommodations are more costly, there is a
limited amount of money available through State
Commissions to provide accommodations for
service members.
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NON-DISCRIMINATION
It is against the law for organizations that receive federal
financial assistance from CNCS to discriminate on the
basis of race, color, national origin, disability, sex, age,
political affiliation, or, religion. It is also unlawful to
retaliate against any person who, or organization that, files
a complaint about such discrimination.
THE EXIT PROCESS
EARLY EXIT (NO EDUCATION AWARD)
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The member has dropped out of the program;
During the term of service the member has been convicted
of a violent felony or the sale or distribution of a controlled
substance;
Member completes AmeriCorps Exit Form/Exit Survey
 Member completes pg. 1; MACC completes pg. 2
Campus supervisor completes end-of-term evaluation
Campus supervisor writes letter regarding circumstances
of exit
Negative impact on campus retention rate
EARLY EXIT: COMPELLING PERSONAL
CIRCUMSTANCES
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The member has a disability or serious illness that
makes completing the term impossible;
There is a serious injury, illness, or death of a family
member that makes completing the term unreason ably
difficult or impossible for the member;
The member has Military service obligations;
Some other unforeseeable circumstance beyond the
member’s control makes it impossible or unreasonably
difficult for the member to complete the term of service
Member must provide documentation and complete Exit
Form/Exit Survey
Campus supervisor completes member end-of-term
evaluation
EXIT FULL AWARD
(For members who finish hours early or take the full
service year to complete hours)
When member completes hours and turns in all
of their timesheets, they will be ready to be
exited
 Member completes AmeriCorps Exit Form/Exit
Survey
 Member completes pg. 1; MACC completes pg. 2
 Campus supervisor completes end-of-term
evaluation
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ACCESSING EDUCATION AWARD
Disseminated by the National Service Trust
 Electronically managed at my.americorps.gov
 Typically arrives 2-4 weeks after request is made
by member in My AmeriCorps system
 Issued to institution (campus or loan provider)
and NOT member
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Questions? Comments?
CONTACT INFORMATION
Kate Beyer
Program Director
Massachusetts Campus Compact
(617) 627-2033
[email protected]
THANK YOU!