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Welcome to the RCTC Parent Orientation For more information, visit us at www.rctc.edu Parent Orientation Overview of RCTC Important Policies Financial Aid and Scholarships Academic and Student Services Academic Planning RCTC At-a-glance Founded in 1915 Minnesota's oldest - and one of the nation's oldest original community colleges More than 7,500 students in credit based programs Over 70 degree, certificate, and diploma options Student Activities including Intercollegiate sports Campus clubs Student Government Fine arts programs Theater, Choir, and Band For more information, visit us at www.rctc.edu Policies Policies can be found on our website at www.rctc.edu/policies Policies Students are responsible Registration Cancellation to know and Drop Withdraw Satisfactory Academic abide by Progress all campus policies FERPA Registration Cancellation “Drop for Nonpayment” Upon registering for classes, students must have by the payment deadline a $300 “safe harbor” deposit an approved deferment Approved deferments include: $300 Safe Harbor deposit For questions, visit http://www.rctc.edu plan or Financial Aid application on file SelectPayment “Web Portal”, then “Payments” or Scholarship funds call benefits (507) 285-7311 Veterans PSEO student International students on F-1 visas If not, their REGISTRATION WILL BE CANCELLED The Difference between “Drop” and “Withdraw” “Dropping” a course Must be done by the 5th business day of semester Student will not be charged for the class Course will not show up on the student’s transcript Students drop courses via their web portal account or at the registration window Drop dates for each semester can be found on the Web Portal page at http://www.rctc.edu/webportal/ under “Registration Windows” Withdraw means: A student is still registered for the class after the 5th day but has decided not to complete the class Student will receive a “W” on his or her transcript Student WILL NOT receive money back for that class Partial refunds are given for total withdrawal from all classes based on date of withdrawal – see web portal page for dates It is VERY important to consult with a counselor, advisor, or financial aid staff member prior to withdrawing More information on the Web Portal page at www.rctc.edu/webportal under “Course Drop” and “Course Withdrawal” Satisfactory Academic Progress Each semester, students must: maintain a 2.0 GPA and complete 67% of their courses • A more detailed explanation of SAP can be found at www.rctc.edu/policies/student under “Academic Satisfactory Progress” • Failure to do so can lead to probation suspension Students are encouragedor to take advantage of the Academic and Student services available at RCTC to be successful FERPA FERPA stands for the Family Educational Rights and Privacy Act Governs Student Data Practices A Student’s information is protected Without written consent from the student, we are prohibited by law to discuss a student’s record with a parent, even if the parent is financing the student’s education FERPA Release Form INFORMED CONSENT/AUTHORIZATION TO RELEASE STUDENT INFORMATION I, (Student ID #), _____ hereby authorize Rochester Community and Technical College to release and/or orally discuss the education records described below about me to: (list complete names of parents or other persons you are authorizing - note that they may be asked for proof of their identity) _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ The specific records covered by this release are (select with checkmark): ____ All ____ Academic (grades and transcripts, academic standing, attendance, etc.) ____ Accounts Receivable (itemized charges or credits) ____ Financial Aid (eligibility, itemized charges, credits, and refunds) ____ Registration (number of credit hours, add/drops) ____ Other - please specify: _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ At RCTC, we value your role as a parent and encourage you to take part in your child’s education. I understand that the student records information listed above includes information which is classified as private on me under Minn. Stat. § 13.32 and the Federal Family Education Rights and Privacy Act. I understand that by signing this Informed Consent Form, I am authorizing Rochester Community and Technical College to release to the persons named above information which would otherwise be private and not accessible to them. I understand that, at my request, Rochester Community and Technical College must provide me with a copy of any written educational records it releases to the persons named above pursuant to this consent. I understand that I am not legally obligated to provide this information and that I may revoke this consent at any time. This consent expires after one year or until I withdraw my consent, whichever comes first. A photocopy of this authorization may be used in the same manner and with the same effect as the original documents. I am giving this consent freely and voluntarily and I understand the consequences of my giving this consent. Effective Date: (optional) ___________________________ Expiration Date: (optional) __________________________ Signed: _______________________________________ Dated: ________________________________________ Notary or College Staff/Date: ______________________________________________ (notarized signature is required unless the signature is witnessed by college staff upon presentation of photo ID) Please work with your child to sign a release form so we can answer any questions you may have about their records You can download and print a release form for your student or call the Records Office at (507) 285-7265 to have one mailed to you Financial Aid and Scholarships Financial Aid Students are required to fill out a Free Application for Federal Student Aid, or FAFSA, to begin the process of applying for financial aid Based on eligibility, aid can be available through grants, work study, and/or loans Students must complete a new FAFSA for each year they wish to apply for Financial Aid Students are encouraged to apply on-line at www.fafsa.ed.gov The application process can take weeks so APPLY EARLY!! For more infromation visit http://www.rctc.edu/financialaid/ or call (507) 285-7271 Financial Aid Website www.rctc.edu/financialaid Welcome to Financial Aid! Federal School Code: 002373 Financial Aid Information: The Financial Aid Process - How & When to Apply Apply now! (Link to U.S. Department of Education) Sources of Aid (Grants, Student Loans, Work Study, Scholarships) Loans for PARENTS of undergraduate students Contact information and location of Financial Aid Office Financial Aid Applicants: CHECK MY STATUS FORMS AND DOCUMENTS Award Letter Notification Disbursement Information & Disbursement Dates Students may also access their Financial Aid information through their Web Portal account Web Portal account is set up during the student’s STAR orientation Scholarships Available through the RCTC Foundation Office (507) 281-7771 Or visit them at http://www.rctc.edu/foundation/ Academic & Student Services RCTC Services www.rctc.edu/services Student Support Services Program (SSSP) Tutoring – Drop in or On-Line Disabilities Services Writing Center Health Services Student Life / Athletics Counseling and Advising Center Student Support Services and & TRIO Programs The Student Support Services Program provides assistance in the following areas: Advising and Transfer Planning - Academic Assistance - English as a Second Language Mathematics, Reading, Writing Skills - Study Skills Web based Career Exploration information - Peer Tutoring - Test Accommodations Students may qualify for SSSP services under one or more of the following three catagories: First Generation College Student Low Income Status Documented Disability For more information, call (507) 285-7230 www.rctc.edu/student_support_center/ Disabled Student Services Mission: To provide academic support and advising services to assist qualified disabled persons in achieving their educational goals Appropriate accommodations are provided to those qualified disabled persons. To find out what accommodations you may qualify for, please contact Disability Support Services at 507-280-2968 or through the Minnesota relay TTY 1-800-627-3529. http://www.rctc.edu/student_support_center/ Writing Center AT209 Master’s and Doctorate level writing specialists to assist students with all stages of the writing process Also have Reading, EAP/ESL specialists and Writing Peer Coaches Give students the tools to become better writers for ANY class, not just English http://www.roch.edu/org/writingcenter/ Or call 285-7182 to make an appointment Health Services Free confidential services for students covered by their student services fee (some lab test costs may apply) Some of their services include: Immunization Requirements Health Forms - Health Insurance Information for Domestic Students Meningococcal Disease Information RCTC Policy on Drug and Alcohol Use Depression, Anxiety, and Alcohol Screening Campus and Community Resource Guide for: Alcohol and Other Drug Addictions - Anxiety Disorders Depression - Eating Disorders Go Ask Alice! (Health Questions & Answers) http://www.rctc.edu/services/health or call (285-7261) Student Life 4th Floor – College Center Clubs & organizations, Intercollegiate and intramural athletics Student government Fine Arts and Theater And more! http://www.rctc.edu/studentlife/ Or call (507) 285-7204 Academic Advising Academic advisors and counselors are available to assist students each semester with course selection Students should meet with their advisor or counselor early in the semester prior to registering for the next semester For a list of advisors by career major areas, visit http://www.rctc.edu/counseling_career_center/ and select Advising / Program Advisors or call (507) 285-7260 Counseling and Career Center Career Information Personal Counseling Academic Planning Transferring to and from RCTC To meet with a counselor, Call 285-7260 for an appointment http://www.rctc.edu/counseling_career_center/ Becoming an RCTC Student The Registration Process More information on enrolling can be found at www.rctc.edu/admissions Fill out an application form; pay application fee Send in High School transcripts and other college transcripts if transferring Take the Placement Test Attend STAR Student Advising/Registration session STAR Advising session: Access RCTC Policies and Services How to log in to their web portal account – Check grades – View tuition bill – View financial aid information – Register for classes For more information on RCTC, Please call (507) 285-7210 or 1-800-247-1296 or visit us at www.rctc.edu Thank you