Transcript OHSU Presentation Template

Welcome to…RAIN
(the meeting formerly known as SPIN)
Presented by: the folks in RDA, with today’s emcee, Deb Golden-Eppelein
Date: April 21, 2011
Agenda
Deb Golden-Eppelein
• Intros
• Updates & timely information from the
units:
 Office of VPR
 RGC
 SPA
TTBD
 ORIO
Research HR
 RATE
CTO
 CRBO
• Q&A
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• VPR
– Office of the Vice President for Research
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Office of the VPR
Dana Director
• InfoEd Proposed Project Questionnaires
(PPQs) for School of Medicine (SOM)
Approvals
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• RGC
– Research Grants & Contracts
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RGC:
OHSU Research Grants & Contracts
Jesse Null
• New Staff
• Restriction of Carry-Forward on Sub-Outs
– Please advise PI’s and fiscal managers to inform sub-out PIs of
the intent to restrict carry-forward on amendments prior to
sending Subaward/Amendment form to RGC. This will help
eliminate an unpleasant reaction at the collaborating institution.
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• SPA
– Sponsored Projects Administration
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SPA:
OHSU Sponsored Projects Administration
James Trotter
• Effort Reporting
– The Jul10-Dec10 Effort Period closed on Monday,
February 14th.
– 2,787 Employee Effort Statements were generated
by Oracle. These statements have been distributed
out to the Department Effort Coordinators around
campus.
– The deadline for statements to be returned is
April 18th.
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SPA:
OHSU Sponsored Projects Administration
James Trotter
• Oracle Issues with the Jul10-Dec10 Effort
Statements
– Some individuals were assigned by Oracle to an
incorrect Primary Org to their statement.
– This issue affected approximately 14% out of all the
statements generated.
– Department Effort Coordinators need to check their
packets to be sure they received all the people the
expected. If you are missing people, or have people
you didn’t expect, please contact Amber Roberts at
[email protected].
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SPA:
OHSU Sponsored Projects Administration
James Trotter
• Oracle Issues with the Jul10-Dec10 Effort
Statements
– For another small population of individuals, Oracle
included the 5 digit Foundation funds account string in
addition to the 4 digit Foundation Clearing Fund on the
ECS which skews the LD % calculation.
• Hand corrections will need to be done, removing the duplicating line
(the 5 digit foundation fund line) and adjusting the percentages so
that they are correct.
• Please run the Discoverer report (OGADW Employee Effort Report
Distribution by Period) for any employees with ECS that have
foundation accounts so that you are able to see the correct
distributions. Please attach a print out of the report as backup to
the corrections to the ECS.
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SPA:
OHSU Sponsored Projects Administration
James Trotter
• Oracle Issues with the Jul10-Dec10 Effort
Statements
– The SPA Institutional Effort Coordinator and
Information Systems group, as well as ITG are
working on isolating what caused these two issues.
They will be fixed before the statements for the
Jan11-Dec11 effort period are generated.
– Unfortunately, re-running the effort statements is not
an option available for this effort period.
– If you have any questions, please email Amber
Roberts at [email protected].
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SPA:
OHSU Sponsored Projects Administration
James Trotter
• Hot Topics
– Medical Research Foundation (MRF)
• Increased scrutiny of no-cost extension requests
– American Recovery and Reinvestment Act
(ARRA)
• Thoughts from the Grapevine
– OHSU’s A-133 audit
• Audit has been completed and report issued
• No findings identified
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• ORIO
– OHSU Research Integrity Office
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ORIO:
OHSU Research Integrity Office
Bill Dale, Ph.D.
Phil Streeter, Ph.D.
• Bill Dale, RIO for Animal Care and Use on CWC
- IACUC administration
- protocol processing
- compliance issues
• Phil Streeter, IACUC Chair & Associate
Professor, Department of Pediatrics
- chairs both IACUCs on CWC
- assists in oversight of all IACUC activities
- helps to assure compliance with
federal requirements
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ORIO:
OHSU Research Integrity Office
Bill Dale, Ph.D.
Phil Streeter, Ph.D.
• Our Goal…
To develop a program that assures the highest standards of
animal care and use while being sensitive and
responsive to the needs of OHSU’s scientific community.
• Communication is key!
- feedback is encouraged
- we are available to discuss our vision for the
OHSU animal use program with your department
Bill Dale: 4-9644; [email protected]
Phil Streeter: 4-1762; [email protected]
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ORIO:
OHSU Research Integrity Office
Bill Dale, Ph.D.
Phil Streeter, Ph.D.
• Barbara Cox, Ph.D., Scientific Liaison
- Acts as intermediary between OHSU scientific staff,
ORIO, and IACUC
- Primary objectives:
• enhance customer satisfaction with animal use program
• help facilitate the work of IACUC, ORIO
- Specific objectives:
•
•
•
•
foster positive relations
enhance communication
educate scientific staff during lab visits
facilitate animal use to enhance the research enterprise
Further Details Forthcoming!
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OIO: Policy Update
OHSU Integrity Office
Amy Cline
OHSU Visiting Scientist & Other Affiliates Policy:
• Updated links to checklists
• Includes a link to OHSU Healthcare Member
Compliance Matrix
• Added the requirement that all Visiting clinicians have
an excluded/debarred screening completed
Find it here:
http://www.ohsu.edu/xd/about/services/integrity/policies/upload
/Visiting-Scientists-Policy.pdf
Questions? Contact the Integrity Office at 4-8849
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• Research HR
– Research Human Resources
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Research HR:
Research Human Resources
Jennifer Crosby-Meurisse
•
•
•
•
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What is the ROP?
What has been ROP’d so far?
ROP Trends and Results
Next Steps
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Research HR:
Research Human Resources
Jennifer Crosby-Meurisse
What is the ROP?
• The Research HR team wanted to identify needs and
satisfaction regarding the workplace from the research
ranked employees’ perspective.
• We wanted to find a way to fully connect with the researchranked staff members in a meaningful way.
• We wanted to hear directly from them and be able to have a
proactive and comprehensive plan for next fiscal year to 1)
deliver what is most needed to our research-ranked staff
member community and 2) stop the reactive approach to HR
needs and issues for this population in Research and across
OHSU.
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Research HR:
Research Human Resources
Jennifer Crosby-Meurisse
What has been ROP’d in so far?
• November - January, we conducted 16 focus groups (four
being at West Campus) with 91 randomly selected researchranked employees.
• Based on the information gathered in those focus groups, we
developed a comprehensive survey
• The survey was sent out to our 1651 researcher ranked
employees across OHSU.
• We received 466 responses to this 30-minute survey – that is
a 42% response rate.
• After we received the results from the survey, we analyzed
the trends from the focus groups and the overall survey.
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Research HR:
Research Human Resources
Jennifer Crosby-Meurisse
ROP Trends and Results
• We heard praises from the research ranked staff members
regarding their work and job satisfaction, OHSU employee
benefits as well as their PIs, lab manager or other managers
that influenced their work.
• We heard that there was opportunity for change or
improvement with regards to their work space, overall
communication, inclusion and collaboration, availability of
training and development, and that they would like their
PIs/lab managers to have opportunities for leadership
classes to better hone their people management skills.
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Research HR:
Research Human Resources
Jennifer Crosby-Meurisse
ROP – Next Steps
• We are currently sharing the results with leaders across
the Research enterprise, administration, as well as
faculty and the research ranked employees. We are
also taking in feedback and suggestions based on the
outcomes.
• We hope to have one last update for you once we have
determined what programs, offerings, changes, and
additions we will add in FY 12 and 13 which should be
very soon!
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• What is RATE?
– Research Administration Training & Education
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RATE:
Research Administration Training & Education
Margaret Gardner
• Latest developments:
– Internal xTrain “Getting Started Guide” at:
http://www.ohsu.edu/research/rda/spa/nrsa.shtml
• If you are working with NRSA training grants as a PI,
administrator or Trainee, you now need your own
electronic Commons account.
– New NIH xTrain tools have been added at:
http://era.nih.gov/training_career/index.cfm
• See Quick Reference Sheets in the Training Materials
section.
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RATE:
Research Administration Training & Education
Margaret Gardner
• More developments:
– Research Administration Information
Network (RAIN) webpage is live:
http://www.ohsu.edu/xd/research/administration/rain.cfm
• Link to the live streaming feed
• Archive of previous agendas, PowerPoint presentations
and video recordings
• List of contributing RDA departments
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RATE:
Research Administration Training & Education
Margaret Gardner
• But wait! There’s more:
– Post-Award Education Program (PEP)
• New West Campus PEP schedule starts March 30th registration is now open!
• Updated xTrain content included in Training Grants &
Fellowship Basics course this April
• Spots still available for current Marquam Hill courses
• Spring 2011 Schedules for both campuses posted at:
http://www.ohsu.edu/research/rda/spa/spatraining.shtml
» Register by emailing [email protected]
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RATE:
Research Administration Training & Education
Margaret Gardner
Questions? Suggestions?
• Contact:
Margaret Gardner
RDA Education Coordinator
503-494-7150
[email protected]
[email protected]
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• CTO
– Clinical Trials Office
• ISIS
– OCTRI Investigator Support & Integration Services
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ISIS:
OCTRI Investigator Support & Integration Services
Darlene Kitterman, Director
• Volunteer for CRMS Function Area
Subcommittees
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–
–
–
–
Budgeting
Contracting
Billing
Participant Tracking & Invoicing
Approvals
• Departmental
• Hospital/ancillaries
– Reporting
– Interfaces
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ISIS:
OCTRI Investigator Support & Integration Services
Darlene Kitterman, Director
• Preaward Office Finder:
http://www.ohsu.edu/xd/research/administration/
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Guest:
Amanda Horton, Associate Director
Corporate & Foundation Relations
OHSU Foundation
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Guest:
OHSU Foundation: Corporate & Foundation Relations
Amanda Horton, Associate Director
• Collins Medical Trust grants
– local foundation
– up to $30,000/one year grants
– faculty, postdocs eligible
• What they fund
– medical research/medical education for health professionals
– pilot projects/seed funding
• Key changes
– Only 15 OHSU applicants per submission
– Open Application Period
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Guest:
OHSU Foundation: Corporate & Foundation Relations
Amanda Horton, Associate Director
• Annual deadlines
Open Application
Period
RGC
Deadline
OHSUF
Deadline
CMT
Deadline
Feb 15 - April 19
April 19
April 22
May 1
June 15 - Aug 19
August 19
August 24
September 1
Oct 15 - Dec 16
December 16
December 21
January 1
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Guest:
OHSU Foundation: Corporate & Foundation Relations
Amanda Horton, Associate Director
• Where to find info
– RFDS Funding Database
– http://ozone.ohsu.edu/research/rda/funding/fopdetail.php?fopID=909
• Resources
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–
–
–
–
Submission Guidelines
Proposal Example
Clearance Form
Frequently Asked Questions
OHSUF Office of Corporate & Foundation Relations
• Questions?
– Amanda Horton, [email protected], 503.412.6367
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Wrap Up
Everyone
Q&A
Next Meeting:
April 21, 2011 9:30 AM
Send agenda item requests to:
[email protected]
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