Transcript Findings from Stamats - Western Carolina University

Spring 2014 ~
University Supervisors
Information and Training
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update your contact information.
Contract Information
• Visit Human Resources
– Compliance paperwork
– Direct deposit
– Tax forms
• New hires need to contact Bruce Barker for an appointment
– [email protected] or 227-3122
• Signed Contracts (Emailed from Mary Rompf)
• Questions or Concerns?
– Contact Regina Aton @ [email protected] or 227-7108
Travel Reimbursement
Travel pre-approval forms no longer need to be
completed.
• As of January 1, 2013, an approved rate of $0.565/mile for adjuncts
(non-residents of Jackson County). Full-time faculty and adjuncts
residing in Jackson County are reimbursed at $0.565/mile for trips
under 60 miles, and $0.30/mile for trips over 60 miles.
(http://www.wcu.edu/about-wcu/campus-services/controllersoffice/travel/)
• State cars are available with one week’s notice. Contact OFE.
• Travel reimbursement processing
• Submit travel forms monthly for budgeting purposes
• Write “Mary Beth Decatur” on the “Immediate Supervisor” line.
• Contact Sarah Reams ([email protected] or 227.7314) with
questions
Travel Form Example
T RAV AUT H & REIMBURSE FORM (Edited 7-1-2011)
NO.
TRAVEL AUTHORIZATION AND REIMBURSEMENT FORM
Sarah E. Reams
NAM E:
AS SHOWN IN BANNER
920000000
EM PLOYEE ID:
Intern Supervision
TRAVEL DATES:
BEGIN
Cullow hee, NC
DUTY STATION
(Not to be used for Independent Contractors or their employees)
PURPOSE OF TRIP:
10/1/2012
END
CONTACT PERSON AND PHONE # :
10/31/2012
DEP'T NAM E & CAM PUS ADDRESS
L. Raxter
x 3313
OFE Killian 201P
123 Schoolhouse Lane Cullowhee, NC 28723
TRAVELER'S ADDRESS IF CHECK TO BE M AILED:
REIMBURSEMENT DETAILS
T R A V E L ( S H O W C IT Y & S T A T E )
T R A N S P O R T A T IO N
M OD E
DA TE:
10/1/2012 M ILES
TIM E OF DEPARTURE
FROM
32.0
10:45am
Candler, NC
2:00pm
TIM E OF RETURN
DA TE:
10/5/2012 M ILES
TIM E OF DEPARTURE
FROM
10/9/2012 M ILES
TIM E OF DEPARTURE
FROM
1st Observatio n - B ranno n Owens
M adiso n High Scho o l
TAXI
DINNER
10:30am
PARKING
LODGING
32.5
11:00am
PRIVATE AUTO
OTHER 1
4:00pm
10/16/2012 M ILES
TIM E OF DEPARTURE
FROM
22.4
12:00pm
1:45pm
DA TE:
10/22/2012 M ILES
FROM
3rd o bservatio n - A my M atthews
Enka High Scho o l
3rd o bservatio n and mid-term co nf.
BREAKFAST
AIR
LUNCH
Delaney B urke
TAXI
DINNER
Valley Springs M iddle Scho o l
PARKING
LODGING
PRIVATE AUTO
BREAKFAST
AIR
LUNCH
TAXI
DINNER
11:00am
PARKING
LODGING
2nd o bservatio n and mid-term co nf.
B ranno n Owens
M adiso n High Scho o l
OTHER 1
Marshall, NC (RT)
TO
Valley Springs M iddle Scho o l
LODGING
PRIVATE AUTO
68.0
7:15am
Candler, NC
TIM E OF RETURN
2nd o bservatio n - Delaney B urke
LUNCH
DINNER
PARKING
OTHER 1
Asheville, NC (RT)
TIM E OF DEPARTURE
BREAKFAST
AIR
TAXI
OTHER 1
Candler, NC
TIM E OF RETURN
TO
A M OU N T
Erwin High Scho o l
BREAKFAST
Candler, NC (RT)
DA TE:
EX PLA N A T ION
1st Observatio n - B rian M cKeo wn
LODGING
LUNCH
Candler, NC
TIM E OF RETURN
TO
A M OU N T
LUNCH
DINNER
PRIVATE AUTO
AIR
Marshall, NC (RT)
TO
DA TE:
T Y PE
BREAKFAST
PARKING
68.0
7:15am
Candler, NC
TIM E OF RETURN
A M OU N T
AIR
TAXI
PRIVATE AUTO
OTHER 1
Asheville, NC (RT)
TO
OT H ER EXP EN SES 2
M E A LS & LO D G IN G
1. RAIL, BUS ,TOLLS, RENTALS
0.00
TOTAL
2. BAGGAGE HANDLING , BUSINESS CALLS
0.00
0.00
TOTAL M EALS
TOTAL LODGING
0.00
TOTAL
SIGNATURES AND APPROVALS
Claimant's Signature
Date
Dean or Department Head's signature, if required
Ty pe Claimant's Name as shown in Banner
Ty pe Dean/Department Head's Name as shown in Banner
Under penalties o f perjury, I certify to be a true and accurate statement o f the city
o f lo dging, expenses and allo wances incurred in the services o f the state and that
no ne o f these expenses have been o r will be reimbursed to me fro m any o ther
so urce.
Immediate Superv isor
Date
Vice Chancellor's signature, if required
Date
Chancellor's signature, if required
Date
Date
Ty pe Immediate Superv isor's Signature
By signing above I certify that all required preapprovals and approvals were obtained in accordance with the
University Travel Policy.
FINANCIAL INFORMATION
Exchange Rate if ForeignTravel:
A C C O UN T D IS T R IB UT IO N S
0.00
To tal Expense
P rint A cco untable Officer's Name
To tal A dvance
Fund #
A mo unt
A cco untable Officer's Signature
0.00
A mo unt Due to WCU
A mo unt to be paid by Traveler
0.00
A mo unt Due to Traveler
R e m it pa ge s o f t his f o rm wit h re quire d re c e ipt s t o t he C o nt ro lle r's O f f ic e
Part 2 Travel Reimbursement (continued)
Sarah E. Reams
NAM E:
TRAVEL DATES:
BEGIN
10/01/12
END
T R A V E L ( S H O W C IT Y & S T A T E )
10/29/2012 M ILES
Candler, NC
4:00pm
TIM E OF RETURN
TO
DA TE:
10/31/2012 M ILES
TO
LUNCH
A my M atthews
DINNER
Enka High Scho o l
PARKING
LODGING
32.0
PRIVATE AUTO
BREAKFAST
2nd o bservatio n and mid-term co nf.
AIR
LUNCH
B rian M cKeo wn
TAXI
DINNER
Erwin High Scho o l
PARKING
LODGING
OTHER 1
0.0
M ILES
PRIVATE AUTO
0.00
BREAKFAST
FROM
TAXI
DINNER
TIM E OF RETURN
PARKING
0.0
M ILES
PRIVATE AUTO
TIM E OF DEPARTURE
AIR
FROM
TAXI
0.0
TIM E OF DEPARTURE
PRIVATE AUTO
LODGING
0.00
AIR
TAXI
PARKING
TO
OTHER 1
0.0
M ILES
FROM
TAXI
TIM E OF RETURN
DINNER
PRIVATE AUTO
AIR
LODGING
0.00
0.0
M ILES
DINNER
TIM E OF DEPARTURE
AIR
TAXI
TIM E OF RETURN
PARKING
TO
OTHER 1
0.0
M ILES
TIM E OF DEPARTURE
LODGING
1
PRIVATE AUTO
FROM
BREAKFAST
LUNCH
PARKING
OTHER
TO
BREAKFAST
LUNCH
FROM
TIM E OF RETURN
TIM E OF DEPARTURE
BREAKFAST
LUNCH
PARKING
OTHER 1
M ILES
0.00
DINNER
TIM E OF RETURN
TO
DA TE:
LODGING
OTHER 1
TO
DA TE:
A M OU N T
4th o bservatio n and final co nference
AIR
LUNCH
DA TE:
EX PLA N A T ION
TAXI
AIR
DA TE:
A M OU N T
BREAKFAST
TIM E OF DEPARTURE
DA TE:
L. Raxter
OFE Killian 201P
OT H ER EXP EN SES 2
M E A LS & LO D G IN G
T Y PE
2:00pm
Asheville, NC (RT)
DA TE:
PRIVATE AUTO
Cullow hee, NC
DUTY STATION
CONTACT PERSON:
DEP'T NAM E & CAM PUS ADDRESS
10:45am
Candler, NC
TIM E OF RETURN
A M OU N T
OTHER 1
Candler, NC (RT)
TIM E OF DEPARTURE
FROM
14.0
1:55pm
TIM E OF DEPARTURE
FROM
10/31/2012
T R A N S P O R T A T IO N
M OD E
DA TE:
920000000
EM PLOYEE ID:
Intern Supervision
PURPOSE OF TRIP:
PRIVATE AUTO
0.00
LUNCH
LODGING
AIR
FROM
TAXI
TIM E OF RETURN
PARKING
BREAKFAST
DINNER
0.00
BREAKFAST
LUNCH
DINNER
LODGING
OTHER 1
TO
To tals auto matically carry to page 1
0.00
To page 1
To page 1
0.00
0.00
To page 1
0.00
R e m it pa ge s o f t his f o rm wit h re quire d re c e ipt s t o t he C o nt ro lle r's O f f ic e
Payee's Name
Date Submitted
Sarah E. Reams
1/23/2013
Enter 1 if In-State Travel, 2 if Out Of State Travel, 3 if Out of Country Travel
Enter 1, 2, or 3 Here
1
Travel
Travel
Out
In-State
OutofOF
State
State
Total Private Auto
Total Air
Total Taxi
Total Parking
Total Other
Total Transportation
Total Breakfast
Total Lunch
Total Dinner
Total Meals
Total Lodging
Total Other Expenses
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Expense
Total Advance
Total Due to WCU
Total Due to Traveler
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Travel
Out
of Country
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Amounts
Total Charged
Amount
Fund Number
0.00
0.00
0.00
Fund #
0
0
0
http://www.wcu.edu/about-wcu/campusservices/controllers-office/travel/index.asp
R e m it pa ge s o f t his f o rm wit h re quire d re c e ipt s t o t he C o nt ro lle r's O f f ic e
Forms
• Gather all forms from OFE website ONLY
http://www.wcu.edu/academics/depart
ments-schools-colleges/CEAP/ceapdepts/office-of-field-experiences-ofe/
• Contact me if you notice problems with
the forms.
Program Requirements
• These programs have different requirements for the
internship/student teaching component of the
program. For example, some programs require all
students to complete an Intern I experience. Some
programs do not require an Intern I experience, but
encourage the students to go through it. Some
programs do not offer an Intern I experience at all. It
can make it challenging to keep track of your interns if
you are telling them one thing and a seminar instructor
is telling them something else. Be aware that one
intern’s experience may look completely different than
another intern’s experience in terms of completing
requirements.
Relationships in Internship
University
Supervisor
Intern and
Cooperating
Teacher
Seminar
Instructor
Academic
Supervisor
(EDSE undergrads
only)
Responsibilities of
University Supervisor
• Differ by program
• Autonomy within the WCU guidelines and
requirements
• Allow flexibility if possible
• Foster a supportive relationship with intern,
cooperating teacher, and host school
• Refer to pages 10 – 12 of the
Intern/Student Teacher Handbook
Initial Orientation
• There is now a checklist to use during the
orientation with interns and CT’s.
• Review all listed materials and resources
on the checklist.
• University Supervisor, Cooperating
Teacher and Intern will sign the bottom.
• This ensures all parties have received
applicable information.
Orientation Checklists
• ELMG Checklists:
• EDSE Checklists:
Internship I
Contact interns at earliest convenience to:
– Send an introductory email to the intern/student teacher,
cooperating teacher, and academic supervisor (if applicable).
Find out when Intern is reporting to school (many report to
host schools when their CTs return after break). Use a WCU
email address to avoid confusion! (IT Help Line – 227-7487)
– Visit the school to introduce yourself
– Address intern/cooperating teacher concerns and familiarize
them with the expectations and roles
– Check to see that signed health certificates have been turned
in to school/district (due before students report)
– Schedule initial visit (first observation)
– Set tentative dates for videotaped lesson and mid-term
conference
Internship I
Number of Site Visits
Purpose of Visit
Maximum of 4 visits, unless
problems are evident and
properly documented
1. Initial visit
2. Formal observation
3. Midterm evaluation/ schedule
videotaped observation
4. Formal observation and final
evaluation
* Consult with academic
supervisor for observations,
conferences, input on grade
sheets and conference forms
(EDSE only).
Videotaping instructions:
http://www.wcu.edu/WebFiles/PDFs/OFE_Video_instructions.pdf
Video taping equipment is available:
• Misty Colton ([email protected])
• Hunter Library
• Host school
Internship I
• Assist candidates in planning, reviewing, and teaching
lessons (ELMG – 10 lessons, EDSE – 5 lessons)
• Provide feedback to observed lessons
• Respond to journal entries (minimum of 4 entries)
• Provide feedback to videotaped lesson
• Establish/retain documentation of interventions
Internship I – Substitute
Teaching
• Internship I students may not substitute teach on the
days they are assigned to a school
• They may substitute teach on days they are not in class
at WCU or required to be at the host school for
internship (Fridays, Spring Break, etc.)
• Students should check with the school to inquire about
requirements and pay for substitute teaching
Internship II/Student Teaching
• Contact interns – no later than the first two weeks of
public school start date (following break) to:
– Send an introductory email to the intern/student teacher,
cooperating teacher, and academic supervisor.
– Visit the school to introduce yourself
– Address intern/cooperating teacher concerns and familiarize
them with the expectations and roles
– Student teachers - check to see student submitted signed
health certificate to school/district (due before students
report)
– Schedule first observation
– Set tentative dates for videotaped lesson and mid-term
conference
Internship II/Student Teaching
Number of Visits
Purpose of Visit
• Maximum of 6 (minimum of 4) 1. Initial visit and orientation
visits, unless problems are
2. Formal observation
evident with proper
3. Formal observation/schedule 1st
documentation
videotaped lesson
4. Midterm evaluation
* Consult with academic
supervisor for observations,
5. Formal observation/schedule 2nd
conferences, input on grade
videotaped lesson
sheets and conference forms
6. Final evaluation
(EDSE only).
Videotaping instructions:
Video taping equipment is available:
http://www.wcu.edu/WebFiles/PDFs/OFE_Video_instructions.pdf
•
•
•
Misty Colton ([email protected])
Hunter Library
Host school
Internship II/Student Teaching
• Assist candidates in planning, reviewing, & teaching lessons (50
instructional days)
• Provide feedback to observed lessons
• Respond to journal entries (minimum of 6)
• Provide feedback to videotaped lessons
• Establish/retain documentation of interventions
• Ensure candidate carries or shares the full teaching load and
extracurricular activities/duties for a minimum of 10 consecutive
weeks or 50 days AND continues in the placement until the last day
of class (May 2, 2014)
Internship II/Student Teaching
• Submit final paperwork (i.e. University Supervisor checklists,
grade sheets, signed mid-term and Certification of Teaching
Capacity form) to OFE at end of semester. This can be mailed to
the office.
• Post final student grade to MyCat (in collaboration with the
CT/AS)
• Verify all evaluations are completed by US/AS and CT to clear for
licensure!
• Remind students to submit all forms and fees required for
licensure to the Licensure Specialist, Barbara Schade at:
[email protected] or (828) 227-2000
Action Plans
• Establish and retain documentation of all interventions
(consult with academic supervisor)
• Notify/provide documentation of interventions (i.e.
action plan, conferences) to OFE and appropriate
program coordinator/department head regarding
concerns/issues related to intern performance
• Suggested action plan template:
http://www.wcu.edu/academics/departments-schoolscolleges/CEAP/ceap-depts/office-of-field-experiences-ofe/universitysupervisors/resources-for-university-supervisors.asp
Attendance Policy
• Interns and CTs - keep records of hours/days in the
classroom
• Students must notify the CT and US by phone if they must be
absent
• Absences should be made up ASAP
• Student must work with the Director of Field Experiences
and US if they are absent more than 3 days
• Absences for personal business are not permitted
• Interns who fail to meet attendance requirements may be
removed from internship.
Intern II - Substitute Teaching
• Intern II/ST may substitute a maximum of 5 days only
after they have been full-time teaching for two weeks
• Students are only allowed to substitute for their CTs in
the classrooms in which they are placed (variations
should be cleared in advance with the Director of Field
Experiences)
• Intern II/ST should be encouraged to not hold or
accept outside employment that interferes with the
internship experience
Intern II/ST - Early Release
• Refer intern/student teacher to the Intern/Student
Teaching Handbook for early release procedures.
• Eligible for early release only if offered fulltime job as a
long-term substitute teacher or as a teacher in his or
her area of licensure
• Can occur only after the Intern II/ST has successfully
completed ten consecutive weeks (50 days) of fulltime
teaching as required by NC Department of Public
Instruction for licensure purposes
Electronic Evidences
A few important points…
• All EE’s must be evaluated by both the university rep
(US or AS) and a school partner (the CT).
• All components of EE3 must be at a 3+ before the I/ST
teaches the unit (except MAT and graduate licensure).
• EE5 must show positive gains in student learning to be
acceptable.
• The I/ST must achieve a 3+ on all components of the
CTC (EE4) to be licensed.
• Contact OFE is you feel an intern/student teacher will
not meet the minimum scores by the end of the
semester
Important Semester Dates
•
•
•
•
•
•
•
January 13th – first day of WCU classes
January 20th – No WCU classes
February 25th – Advising Day (no WCU classes)
March 10th to March 14th – Spring Break
April 16th to April 19th – No WCU classes
May 2nd – Last Day of Classes
May 12th – Final Grades Due by 10am
Mary Beth Decatur, Director
Contact Information
Office of Field Experiences – Suite 201 (Killian Building)
Phone:
(828) 227-7314
Fax:
(828) 227-7610
Director of Field Experiences: Mary Beth Decatur
([email protected])
Lead University Supervisor: Sarah Reams ([email protected])
Admin Support Assoc: Annie McCord Muse ([email protected])
Website:
http://www.wcu.edu/academics/departmentsschools-colleges/CEAP/ceap-depts/office-of-field-experiencesofe/
Handbook:
http://www.wcu.edu/WebFiles/PDFs/OFE_Handbook.pdf