Transcript Agence Education Formation

Agence Education Formation-Europe
Tips for a good
application TOI
8 questions before starting :
1. Are my project needs clearly identified?
 Is transnational work necessary ?
 Is there a European added value ?
2. Are the objectives clear and
precise?
Can the project be describe in a few
words
Is the goal easy to understand?
3. Does the project fit with the aims
of the Leonardo da Vinci program?
- Is it related to vocational education and training
system ?
- Is it related to the list of objectives mentionned in
the application form?
- Is it coherent ?
4. Does my project correspond to
a real transfer ?

Is the aim of the transfer really innovative ?
5. Is the project measurable ?
- What results and outcomes/products will be
achieved?
- Try to quantify them, define indicators.
6. Is my project really
transnational?

Does each partner contribute to the project?
7. Is my partnership strong
enough?
Is the partnership complementary and with
different actors?
 Do some partners have a European
expérience ?
 Are tasks equally distributed ?
 What is the motivation of each partner ?
 How partners will participate to the
valorisation of the results ?
8. Are the fundings and
timescale of the measure
appropriate?
Maximum 24 months
 Funding = 150 000 € per year
(with a minimum level of match funding of 25%)
The application form
 a. Description of the project and its results
 b. Description of the partnership
 c. Work program
 d. Results and impact
 e. Valorisation plan
 f. Financial tables
General advice
- Be CLEAR, CONSISE and CONCRETE
- Nothing can be implicit !
- Use the official application form available on the
National Agencies’ webpages.
- Try to be coherent and take into account the
objectives, the work programme and final product
- All partners should work together on the application
- Evaluation, dissemination and valorisation are
a. SUMMARY
Why is it important ?
- It is the first thing that is read and is the first
impression the evaluators will get.
- It can be used to communicate about your project.
- It has to be well-structured and reflect the whole
project: context, needs, objectives, target group,
results, evaluation, impact
So :
• Do it carefully and be concise !
• Write it at the end
• Do not cut and paste
b. Partnership
• Present the consortium as a whole
• Describe its structure, functioning and
experience in transnational cooperation as well
as the reasons behind the distribution of
activities.
• Specify what measures will be put in place to
ensure good cooperation and effective
communication within the partnership,
including arrangements for dealing with
conflicts.
• Provide an explanation for allocating tasks to
external organisations and justify the added
value of using them
c. The work program
Objective : organize work and share tasks
with the partners
How ?
● Divide the project into work packages
• Gather activities according to expected
results
Examples : management, product 1,
product 2, valorisation, evaluation…
c. The Work Program
Should include:
• Management of the consortium including financial
and activity monitoring arrangements
• Research and needs analysis
• Preparation/adaptation and transfer of
educational activities and/or products
• Piloting/testing/validating the products
• Quality assurance and evaluation
• Dissemination and exploitation including
promotion and awareness-raising
Quality management
 Internal Evaluation : describe management
organisation to reduce risks
External evaluation : provide a result according
recipients expectations and referring to the call
of proposal
d. Results and Impact
The project must reach exploitable results.
• The result should be described clearly.
• Their presentation must be easy to read and to
understand
Impact
What is the expected impact of the project?




Short and long term?
On the target public and sector
On the final beneficiaries?
On the systems and practices of vocational
education and training
e. Valorisation strategy
 Is a crucial element to estimate the project
 Its objective is to integrate the results within the
educational system
 Demonstrate that the consortium has the capacity and
necessary experience to carry out the valorisation
activities
 Be concrete and precise: provide detailed description of
the target audience, the ressources, the activities, the
organized events, the network used, etc.
 Pay attention to the perennity of the results (intellectual
property)
Dissemination
• When?
During the project
• Who?
- Everyone in his own institution
- Local organisations, professional sector, social
partners, universities, local autorités
- Press: transnational meetings, publication
(events)
• How?
- By transmitting clear, suitable message to the
public
- By sharing experiences as well as results
- By planning a budget for dissemination
f. The budget
It must be :
►Clear, realistic and coherent with the work
program
► In conformity with eligibility rules
► Based on real costs
!!! Think about the coherence of the different
tables.
Cofinancing
► The minimal cofinancing rate is
25 % from partnership
► The maximal cofinancing rate is 75 % from
the European Commission.
► This is a global cofinancing
► The sources of cofinancing are mostly staff
costs (timesheets)
The different parts of the
budget:
● Direct costs
►
►
►
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Staff costs
Travel costs
Subcontracting
Equipement and other costs
● Indirect costs
Eligibility ceiling
● Indirect costs
► 7 % maximum of total budget
► On own costs
● Sub contracting
► 30 % maximum of total budget
• Equipment
► 10 % maximum of total budget
Quality criteria =
 Innovative character
 European added value
 Quality of the consortium
 Quality of the work program – Clear objectives
 Quality of the valorisation plan (dissemination
and exploitation of results)
Final Recommandation
Ask an external to read the project
before submitting it
Deadline TOI 09
- 27 February 2009 :
Application submission
- March-May 2009 :
Evaluation
- July/August 2009 :
Information on selection
- August/Sept. 2009: Contractualisation
- 1 october 2009:
Beginning of projects
Looking for previous projects?
• European database:
http://leonardo.cec.eu.int/pdb/recherche_e
n2000.cfm
• Database AT/GE/NL:
http://www.leonardodavinciprojekte.org/index_en.htm
See Leonardo agencies website (project
directories)
How to apply ?
Fill in the form available on your
NA’s website
(be careful about NA’s specific requirements)
Thank you for your attention !