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Use a Security Device The rapid growth in laptop computing has made portable systems targets of theft around the world. Follow these guidelines before and after removing laptops from corporate property to minimize the risk of loss. Secure Your Laptop Buy a cable lock that allows you to physically lock your laptop to a piece of heavy furniture. Place your laptop in a locked cabinet when leaving for an extended time. Avoid Using Obvious Computer Bags Carry your laptop more discreetly in something common such as a briefcase or suitcase. Never Write Down Passwords Never write down or leave access numbers or passwords in the carrying case. Keep Your Computer Close to Your Body Set down your laptop only if you can place it between your feet or against your leg (to help you monitor its location). Never Check Your Laptop as Luggage Carry your laptop with you onto an airplane instead of checking it with your luggage. Watch Your Laptop at Airport Security Consider buying a security device that sounds an alarm when your laptop is improperly moved. Use a Laptop Privacy Screen Consider buying a privacy screen that prevents people from seeing your work over your shoulder. The privacy screen fits over your laptop screen and restricts the viewing angle. You will see the content only when you are directly in front of the screen, while others will see a blank or black screen from all other angles. Keep Your Laptop with You Keep your laptop with you as much as possible. If you can't keep it with you, keep it out of sight. For example, if you must leave your laptop in your vehicle, lock it in the trunk. Never Leave Your Laptop in Your Hotel Room If possible, do not leave your laptop in your hotel room or with the front desk. If you must leave it in your room, place it out of view and post the “do not disturb” sign on your door. If a Laptop Is Stolen, Immediately Do the Following: • Change the password associated with the corporate user ID. If you can’t, contact your helpdesk for assistance. • Report the theft to the local police and to Corporate Security. • If customer data was on the laptop, contact your manager. Keep an eye on your computer when going through airport security stations. Don't release your laptop until the person in front of you has gone through the metal detector, and retrieve it immediately after it has been screened. This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT. © 2007 Microsoft Corporation. All rights reserved. 1 of 2 Download the Latest Antivirus, Antispyware, and Firewall Software Disable Dial-Up Networking Password Ensure that the latest antivirus software is loaded and running on your laptop. Also, you will want to make sure the firewall on your computer is turned on. You can visit http://www.microsoft.com/spyware for more information on spyware and links to some of the many spyware scanners that are available for download. Store Removable Hard Drive Get the Latest Software Updates Record in a safe place the laptop serial number, asset number, and model number. Keep your laptop up-to-date with the latest software updates. For Microsoft® Windows® XP, go to http://windowsupdate.microsoft.com. For other software, go to the manufacturers’ Web sites. Disable the Save password option in Dial-Up Networking. If the laptop has a removable hard drive, disengage it from the rest of the device and store it in a separate, secure location. Write Down Asset Information Use Encryption Use the Encrypted File System (EFS) on all folders containing sensitive corporate or customer information. To use this, your computer must be using a NTFS file system. Back Up Your Data Back up all data that is sensitive or cannot be easily replaced. Back up data to a safe location on the corporate network. After confirming a successful backup, delete all data—both corporate and customer related—that is not essential for the job being performed. Be sure to empty the Recycle Bin as part of the process. Use Strong Passwords Use a strong password on all local accounts, especially the Administrator Password. Use a strong password on your Exchange personal folder (pst) file. Do not select the Save this password in your password list check box. Use a Password-Protected Screen Saver Use a password-protected screen saver set to activate after a maximum of 15 minutes of inactivity. This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT. © 2007 Microsoft Corporation. All rights reserved. 2 of 2