Transcript No Slide Title

Citizens comments are included on each regular
monthly meeting agenda. No prior
appointment is necessary to speak during the
citizen comments times.
To speak on a particular agenda item, advise the
attendant at the door.
To place an item on the Board's agenda, please
notify the County Administrator's Office at least ten
days prior to the Board meeting.
Any citizen concern can be communicated to the
County Administrator by calling 980-7705 from 7:30
a.m. to 5:00 p.m. weekdays. All citizen complaints
are recorded and responded to as soon as possible.
WHEN SPEAKING BEFORE THE BOARD, PLEASE
COME TO THE PODIUM AND GIVE YOUR NAME.
BOARD AGENDA
PULASKI COUNTY
BOARD OF SUPERVISORS
APPROXIMATE
TIME & ITEM
Regular Meeting
Mon., Dec. 16, 2002
7:00 p.m.
PRESENTED BY
7:00 p.m.
1. Invocation
Rev. Randy Frye,
First United
Methodist Church
2.
Additions to Agenda
7:05 p.m.
3. Resolution Presentations
• Fran Baldwin
• Joel Hicks
7:15 p.m.
4.
Public Hearings:
a. A rezoning request by Kermit L. & Julie E.
Woodyard & Wesley B. & Kimberly C. Vest
from Residential (R1) to Agricultural (A1) for
property identified as tax map no. 074-0010000-0047, (approximately 41.5960 acres),
and tax map no. 074-001-0000-0048,
(approximately 41.5960 acres), located at
4300 Spence Ln., and 4336 Peak Creek Rd.,
Draper District - The Planning Commission
recommends approval of this request. There
were no citizens present to comment on the
application.
b.
A rezoning request by Stuart E. Covey, Jr.
from Residential (R1) to Agricultural
(A1), identified as tax map no. 066-0010000-0038, 39 (approximately 12.6600
acres), located off State Park Rd., (Rt.
660), Ingles District – The applicant and
his architect were present to answer
questions. Elaine Sutphin spoke in
opposition to the request with concerns
about bringing more traffic into her
neighborhood from the Interstate. The
commission asked Mr. Covey if he could
address his boat storage by rezoning a
portion of his property Commercial
(CM1) rather than applying for a use not
provided for. Mr. Covey agreed to do so.
The Planning Commission recommends
approval.
c.
A request by Stuart E. Covey, Jr. for an
amendment to the Pulaski County Zoning
Ordinance to add a use not provided for,
per Section 17-5, to allow for storage of
boats, campers and other recreational
vehicles as either a use by-right, or by
Special Use Permit (SUP) in the
Agricultural (A1) Zoning District and
Conservation (C1) Zoning District – The
applicant has withdrawn this request, at
the recommendation of the Planning
Commission. He has agreed to apply for a
rezoning to Commercial (CM1) for this
use.
d.
A request by Stuart E. Covey, Jr. for
consideration of a Special Use Permit
(SUP) to allow a campground on
property identified as tax map no. 066001-0000-0038, 39 (approximately
12.6600 acres), currently zoned
Residential (R1), proposed to be zoned
Agricultural (A1), located off State Park
Rd., (Rt. 660), Ingles District – The
applicant was present to answer
questions and address concerns. The
Planning Commission recommends
approval, subject to the following
conditions:
1.
2.
3.
4.
5.
6.
The applicant will make a property line
adjustment and request a rezoning to
Commercial (CM-1) for the parcel that
will include the existing store and
proposed boat storage.
There will be no permanent structures
constructed for use with individual
campers; i.e., only temporary deck
structures will allowed, no individual
accessory structures will be allowed.
No tent camping will be allowed.
All utilities will be located underground.
Public water and sewer will be provided
through a master meter.
Trash collection will be provided by
utilization of onsite dumpsters, fully
enclosed and screened.
e.
A request by Stuart E. Covey, Jr. for
consideration of a Special Use Permit
(SUP) for storage of boats, campers and
other recreational vehicles on property
identified as tax map no. 066-001-00000038, 39 (approximately 12.6600 acres),
currently zoned Residential (R1),
proposed to be rezoned to Agricultural
(A1), located off State Park Rd., (Rt.
660), Ingles District – Given the
preceding hearings and results, a public
hearing was not held by the Planning
Commission.
f.
A request by Ronald Pugh for a Special Use
Permit (SUP) to allow a taxi cab service on
property owned by Virginia Dreyline
Hamilton identified as tax map no. 029-0010000-0018, zoned Commercial (CM1),
located at 7421 Pepper’s Ferry Rd., (Rt.
114), Cloyd District – No citizens were
present to speak for or against the
application. The Planning Commission
recommends approval of the Special Use
Permit to allow a taxi cab service with the
condition if the service exceeds two (2) taxi
cabs, the site plan will be reviewed by the
Commission.
g.
A request by Pine Mountain Oil and Gas,
Inc., Jolen Operating Company, and Terra
Services for a Special Use Permit (SUP) to
allow Natural Resource Extractions in
association with test wells for potential
coal bed methane, natural gas, and oil
reserves on properties zoned Agricultural
(A1), Cloyd, Massie, and Robinson
Districts identified as follows- Several
people were present at the Planning
Commission hearing representing the
applicants. In addition, one citizen
voiced concerns regarding environmental
assessments and their timing. The
commission suggested that if the
applicants enter additional contracts
with more property owners that they
combine those into one Special Use
Permit application as they did with this
one.
Representatives adequately addressed
staff and commission concerns about
the appearance of the property if the
wells are successful. The commission
recommends approval of the Special
Use Permit for the test wells and the
resource extraction.
Staff was instructed to talk with the
applicants regarding making the resource
available to the citizens of the county, if
the wells are successful. The applicants
stated that, as a producer, they are only
allowed to have ten users on their system
before they are considered a supplier and
become regulated by the SCC. This is not
an option for them. They discussed the
possibility of the county becoming a
supplier; however, this does not appear to
be economically feasible for the county. It
was suggested that it would be possible to
supply users of the Virginia’s First
Commerce Park. Mr. Don McCombs with
The Fleischaker Company is preparing a
letter of commitment that states if the
wells are successful, they will discuss
distribution options with the county.
Bowling, Kenneth S., et al26-2-1, 1A, 2, 3, 4, 5, 5B, 7,
7A, 12, 13, 14, 15, 16, 17, 18, 24, 25; 19-1-9917.36
Dalton, John N. et als26-1-28; 18-3-4, 5, 7, 9368.2
Dalton, Ted E.25-1-8752.0
Flory, E. Dale & Janet G.26-1-12, 12B; 36-1-3487.06
Groseclose, Jerry W.26-1-4400.0
Guthrie, C. Richard et ux & Guthrie, William G., et
ux36-4-1; 36-2-20, 21, 22, 23; 26-1-12C; 26-51671.38
Innisfree Associates, LLC36-1-2; 46-1-23,
23A756.37
Kegley, William M. & Betty B.44-1-22; 45-1-5, 7,
91664.09
Kent, John B.25-1-12147.0
Rigney, Louise M.34-1-3, 4161.0River Road
Shopping Plaza35-1-11311.62
Spotts, Augustus Courtland34-1-15; 35-1-8, 9; 251-1718.49
Spotts, Meade24-1-9; 35-1-1; 35-2-1A, 2, 4A455.81
Worrell, Joe & Nadine H.34-1-2115.5
Wright, Nancy Enslow et als34-1-8334.0
8:15 p.m.
5. Highway Matters:
a.
Mr. J. D. Brugh,
Resident Engineer
Follow-up from Previous Board meeting:
The resident engineer may have
information to share on the following
matters from previous Board meetings,
unless noted otherwise:
1.
Informal Speed Study, Rt. 100 from
NRCC to Airport at Giles Avenue
Intersection – The resident engineer
may have information to share.
2.
Miller Lane Speed Posting – The
resident engineer may have
information to share.
3.
Horseshoe Campground Resolution &
Presentation of Plans for Campground
Eric Houghland, supervisor of the
Northern portion of the trail, plans to
attend the Board meeting to discuss
plans for the development of the
Horseshoe Campground. His
presentation is a follow-up to Board
concerns regarding the location of the
proposed Recreational Access Road.
b.
Rural Addition Status Report- The Board
has been provided with an updated report
from Ms. Taylor.
c.
Six Year Road Plan Adoption – The
Board was provided with a revised
County listing of roads in the existing
(2002) and proposed (2003) six-year
secondary road plans. This listing
provides a cost per mile, cost per user,
and estimated construction
timeline. In reviewing the matter with
Dan Brugh this week, we both
recommend adoption at this
time. VDOT staff will then review ALL
roads in the existing (2002) listing to
see if costs can be reduced through the
Rural Rustic Roads program or other
means.
Due to a December VDOT deadline for
submitting the proposed plan to the state,
I recommend adoption of the plan as
presented, or as modified by the Board,
with the option of making additional
adjustments should VDOT find ways to
reduce costs.
In response to comments by Supervisor
Conner, I asked Dan Brugh to review the
possible inclusion of the remaining portion
of Hatcher Road to the Six Year Secondary
Road Plan.
Mr. Brugh reviewed the matter and
agreed to the addition based on the
potential for using the Rural Rustic
Roads program to reduce construction
costs on this and other roads.
d.
Thornspring Country Club Crossover
Update – An update regarding ways of
addressing safety issues at this location
has been requested from VDOT.
8:45 p.m.
6.
Treasurer’s Report
The Honorable Rose Marie
Tickle, Treasurer
8:50 p.m.
7.
Citizens’ Comments
• Community Services Board Goodwill
Industries Funding of Handicapped
Employment Services
Ms. Bonnie Hess,
New River Valley
Workshop/
Goodwill Industries
Community Services Board/Goodwill Industries
Funding of Handicapped Employment Services Goodwill Industries is requesting transfer of funds
to budget as a match to state funding of the New
River Valley Community Services Board to Goodwill
Industries. A listing has also been provided of the
impact of state budget losses to date affecting
Community Services Board operations. I plan to
discuss the matter with Joan Knode, Chair of the
Community Services Board, and Harold Chrisley and
Warner Osborne, who represent the county on the
Board. I am not convinced that all parties have
done what they can to help this client and
recommend delaying any Board action until the
various alternatives have been evaluated. At this
point, these alternatives include:
1.
2.
3.
4.
5.
6.
Application for Medicaid by the client;
Sharing of the $3,620 annual Goodwill
Industries cost by the client;
Utilization of Community Services Board
“Clubhouse” daycare/counseling
services;
Application for a Medicaid waiver which
would fund Goodwill Industries services
to the client;
Petitioning State legislators for
additional Medicaid waivers to alleviate
a current backlog of approximately
2,000 clients needing services afforded
by the waiver program; and
Coordination between the Community
Services Board and Goodwill Industries
in jointly providing services to the client.
9:00 p.m.
8.
Reports from the County Administrator & Staff:
c.
Key Activity Timetable –
Copies of the timetable are available on
the table at the entrance to the Board
Room.
d.
Appointments
1.
NR Community Action
2.
PEP Steering Committee Chairman
10:00 p.m.
9. Items of Consent:
a.
Approval of Minutes of October 28, 2002
b.
Accounts Payable
c.
Appropriations & Interoffice Transfers
d.
Ratification
e.
Personnel Changes
f.
Scheduling of Public Hearing – Biosolids
Ordinance
g.
2003 Meeting Calendar
h.
2003 Budget Calendar
i.
Environmental Mitigation Requirements
Rural Development Financing
j.
Memorandum of Agreement – NRCC
9. Items of Consent (con’t.)
k.
l.
m.
n.
o.
p.
2003 Regional Transportation Plan
Regional Environmental Auditing
PCHS Drama Team Resolution
Restructuring of Agricultural Extension
Agent
New River Community Services/Goodwill
Industries Funding
Maximum Procurement Without Sealed
Bids
9.
Items of Consent:
a.
Approval of Minutes of November 25, 2002
Approval of the minutes is requested.
b.
Accounts Payable
Approval of the accounts payable, as
presented, is requested.
c.
Appropriations & Interoffice Transfers –
Approval of the appropriations & interoffice
transfers is requested.
d.
Ratification:
There are no items at this time.
e.
Personnel Changes
Ms. Burchett has provided the Board an
update of recent personnel changes.
f.
Scheduling of Public Hearing – Biosolids
Ordinance – After further consideration of
the Biosolids ordinance in response to an email from Dr. Fariss, I would like to
recommend against further consideration of
the proposed ordinance for the following
reasons:
1.
Passing the ordinance transfers
responsibility for responding to
complaints from the state to the
county. Not only would we have the
additional responsibility but the county
would in effect be in the position of
regulating itself since most of the
existing biosolid application in the
county is related to material from the
water or sewer treatment processes.
2.
3.
4.
The county Zoning Ordinance already
regulates the land application of sludge
through the special use permit process
giving the Board of Supervisors direct
control of the location and means of
application. It is unlikely that this is the
case in other parts of Virginia.
The cost of the program is not likely to be
fully reimbursed through state
reimbursements.
The proposed regulations would most
affect the disposal of sludge from the
water and sewer treatment plants which
the Board already has good control over
through the appointment of the Public
Service Authority or the PFRWTA.
g.
2003 Meeting Calendar - Recommended
revisions to the 2003 Board meeting
calendar are to move the May meeting
from Monday, May 26 Memorial Day
forward one week to Monday, May 19 and
to move the December meeting from
Monday, December 22 forward one week
to Monday, December 15.
h.
2003 Budget Calendar – The Board was
presented with a draft 2003 Budget
Calendar for consideration by the Board.
i.
Environmental Mitigation Requirements
Rural Development Financing - The
Environmental Mitigation Criteria
presented to the Board serve as a guide in
addressing potential environmental
impacts during construction of the various
water and sewer projects recently funded
by Rural Development. Adoption of the
Criteria is required as part of the federal
funding of this project and will be made a
part of the construction contract.
j.
Memorandum of Agreement – NRCCApproval of the annual renewal of the
Memorandum of Agreement with New
River Community College is
recommended. The agreement allows
for utilization of educational resources
at the College through the course of the
next year.
k.
2003 Regional Transportation Plan –
Adoption of the 2002 Regional
Transportation Plan as recommended for
adoption by the New River Valley
Transportation Technical Advisory
Committee is recommended. I have also
been asked by the NRVPDC staff to
present these comments at the Six-Year
Primary Road hearings.
l.
Regional Environmental Auditing –
Considering the potential for
environmental liability resulting from
county operations and those of countyfunded regional agencies, I propose
soliciting proposals from private
individuals or firms interested in
providing this service either to the
County individually or jointly with
adjacent communities. I have requested
participation by other localities in this
effort and received a favorable response
from Floyd County. Approval of this
concept is recommended at this time
with specific details to be subsequently
approved by the Board when they
become known.
m.
PCHS Drama Team Resolution - Adoption of
the resolution presented to the Board is
recommended.
n.
Restructuring of Agricultural Extension
Agent - Virginia Tech is soliciting
voluntary early retirement from senior
agents as a way to avoid laying off
employees in response to state budget
cuts. As a result Richard White and
several other agents serving the
agricultural industry in the New River
Valley are considering this option and
it is likely that Virginia Tech will be
eliminating these positions. Since a
portion of Mr. White’s salary is funded
by the Board of Supervisors, the cost to
the county would be reduced by
$21,606 should he retire and/or his
position be eliminated. As a way of
continuing to serve the technical needs
of local farmers without the expenditure
of additional local funds, Mr. White is
proposing to work for the County on a
20-hour per week for an annual gross
salary of $21,606. He would continue to
provide the following services:
Assist Pulaski County in supporting an
agricultural production and marketing
system that is competitive,
environmentally sound, and profitable.
Work with agricultural marketing groups
to identify existing and new marketing
options for agricultural products.


Promote to the general public, through
education, the importance of agriculture to
Pulaski County and the New River Valley.
Serve as the Agricultural information liaison
for Pulaski County Officials.
Cooperate with local, state, and federal
resources and agencies to assist with the
management and marketing of agricultural
products.
Maintain association with VA Tech and VCE
resources to provide agricultural
researched-based knowledge and
educational information to help area citizens
achieve their goals and ambitions.
Enable Pulaski County farmers and others
to obtain and maintain state-mandated
permits to apply certain pesticides, as
well as other permits such as growers'
permits which may be required for doing
business
Mr. White would need continued clerical
and technical support from Virginia
Tech. A similar proposal is being
presented to other county
administrators. Pending approval of this
concept by the Board of Supervisors, a
memorandum of agreement would need
to be developed and approved by the
Board. This agreement would address
specific arrangements between VT and
Pulaski County and perhaps other
counties in the region.
o.
New River Community Services/Goodwill
Industries Funding – Recent budget
reductions by the Community Services
Board in response to state cuts have
included the elimination of financial
support for the employment of
handicapped persons by Goodwill
Industries. Montgomery County has
funded the continuation of employment
services through Goodwill by making a
corresponding reduction in local funding
for the New River Valley Community
Services Board. Lynn Chenault,
Executive Director of the Community
Services
Board indicates that the affected
Pulaski County resident is eligible for
other federal assistance as an
alternative to continued NRCSB
funding. I have scheduled a meeting
of NRVCSB, Goodwill Industries
and the family of the client this week
to determine the viability of other
options and hope to have a
recommendation for consideration by
the Board on December 16.
p.
Maximum Procurement Without Sealed Bids
- The state has slowed the refund of sales
taxes for the purchase of tanker loads of
fuel. As a result, the most recent low-bid
fuel required that the county pay the tax
and request reimbursement from the
state. Previously, reimbursement had been
requested by the vendor directly. A tanker
load of fuel costs approximately
$7,000. The fuel tax adds approximately
$3,000 to this amount. Purchasing fuel
through sealed bids is difficult due to
fluctuations in the market. While staff may
technically continue to purchase tanker
loads of fuel through verbal quotes since
the fuel taxes are reimbursed, increasing
the maximum allowable expenditure
using verbal quotes from $7,500 to
$11,000 is recommended
10:30 p.m.
10.
Citizen Comments
10:40 p.m.
11.
Other Matters from Supervisors
11:00 p.m.
12.
Closed Meeting – 2.1-344.A.1.3.5.7
13.
Adjournment