Transcript No Slide Title

2012 Leadership Training Conference
ASME Resources
John Blanton
[email protected]
Session Presenter
John Blanton
Principal Engineer - GE Energy
Greenville SC
32 years with GE
Virginia Tech BS/MS/PhD in ME
PE (1980) in VA
ASME Fellow
Chair - ASME Greenville Section
Past Chair - ASME Cincinnati Section
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Session Objective
• The objective of this session is to
provide you with an overview of the
resources that are available to you to
guide you in leading your ASME unit
more effectively
• An ASME “unit” may be a technical
division, section, student section, affinity
group or committee, self-forming group
or a community of practice
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Knowledge and Community Sector
About the K&C Sector
• Start at www.asme.org
• Select “Groups” at the top of the page
• Then select “Programs & Committees”
on the left-hand column of links
• Finally select “Knowledge & Community
Sector” on the left-hand column of links
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Where to Go for Resources
ASME web site is primary source for
volunteer and ASME unit resources
• Start at www.asme.org
• Select “Groups” at the top of the page
• Then select “Volunteer Resources” on
the left-hand column of links
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ASME “Home” Page
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ASME “Groups” Page
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ASME Volunteer Resources
• VOBB Volunteer Opportunities
• VOLT Academy
• The ECLIPSE Program
Unit Leadership Resources
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ASME Unit Leadership Resources
• Volunteer Travel
Reimbursement/Expense Form
• Best Practices
• Program Funding Options
• ASME Section Newsletter Templates
• Guidelines for Creating a ASME Section
or Student Section Website
• Technical Division Newsletters
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ASME Unit Leadership Resources
(continued)
• Resources for Technical Division
Incoming Chairs
• Section Technical Event Guidelines for
PDH Credits
• Presenter Practice Program
• Volunteer E-Request Tool (VERT)
• Speakers Bureau
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ASME Unit Leadership Resources
(continued)
• Instructions: Volunteer E-Request Tool
(VERT) (Powerpoint file)
• ASME Events Management Department
• Unit Forms & Instructions
• Online Unit Roster
• ASME Financial Reports Manager
(misdirected link)
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ASME Unit Leadership Resources
(continued)
• Technical Conference and Event
Guidelines
• Unit Manuals, Guides, Handbooks &
Policies
• Unit Leadership Resources
• Global Communities Online Directory
• Unit Supplies
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ASME Unit Leadership Resources
(continued)
• District Leader Program Calendar (pdf)
• Section Program Calendar (pdf)
• Student Section Program Calendar (pdf)
• ASME Member Recruitment and
Retainment Kit
• ASME Section Revitalization
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ASME Unit Leadership Resources
(continued)
• Early Career Forum Grant Funding for
Units and Sectors
• Knowledge and Community Staff
Contacts
• Early Career Technical Conference
Grant Funding for Districts (broken)
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Contact Information:
John Blanton
Greenville SC USA
[email protected]
(864) 382-0626 (voice or text)
FaceBook / LinkedIN / ASME Peerlink
This presentation will be posted on the
2012 LTC Web Site, at
http://events.asme.org/LTC12/home.cfm
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ASME Resources
For questions or comments
John Blanton
[email protected]
Presentation available at
events.asme.org/LTC12/
home.cfm
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Linked Slides
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Online Directories:
• AC-10 – Board of Governors (BOG), Sectors and
Committees
• Global Communities Directory
• Directories are linked to the ASME database so they
are always up-to-date
• Access through the “Members Only” link on ASME.org.
or at
http://my.asme.org
• To access both directories you will need your ASME
member number.
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Program Funding Options:
• Options for projects not funded through the
annual operating budget:
• ASME Development Fund
– Eligible Projects: Feasibility Studies; Experimental,
Embryonic or Prototype Programs
• ASME Foundation Grants
– Technical Literacy
– Career Planning & Skills Development
– Technologically Sound Public Policy
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Best Practices:
• Case study approach of section and technical
division best practices:
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Community & Government Relations / Outreach
Honors & Awards
Industry Relations / Outreach / External Collaborations
Local Technical Conferences
Marketing / Advertising / Promotions
Members & Leaders
Operations & Organization
Professional Development / Short Courses / Seminars
Revenue Generations / Finances
– Study & Early Career Engineer
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Guidelines for Creating Section Website:
• Importance of having a website for your unit:
– Increase communication & involvement among
current Section, Group and Student Section
members.
– Offer greater visibility for activities and members.
– Provide additional means for promotion/marketing
of publication, programs and events.
– Utilize as a recruitment tool for increasing
membership.
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VOLT Academy:
• Ensure ASME volunteers have the
training needed to assume the
leadership positions.
• The skills gained from such leadership
positions can enhance their professional
careers.
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Volunteer Opportunities
Bulletin Board (VOBB):
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Strengthen your unit through increased diversity
Attract new members
Fill open positions more quickly
Sort by structure (sector) or category (desired
position)
• Interested volunteers can post their profile on
the VOBB
• Leaders can post available positions and search
profiles
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Online Roster:
• For divisions and sections, unit leaders have access to
the online membership roster 24/7
• Revised format for ease of use
• Access to current officer information
• This data can be used for:
– Learning about member changes in unit (address changes, new
members)
– Demographics studies (where members live, employers, job
positions and technical interest)
– Phone banks and contact information
• To gain access, the designated volunteers must sign a
conflict of interest form and member data agreement.
• Both forms are available on the Unit Leadership
Resource Center
E: Ess Leadership for $200
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Section Roster Download:
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Unit E-mail Messaging:
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Section Newsletter Template:
• Prepared for use by newsletter editors
• 10 published per year in Word format
• Contains articles related to unit activities, special
announcements and ASME products and services
• Space is provided for placement of unit related
articles
• Editors notified each month. The latest template
can be found or the Unit Leadership Resources
Center or Volunteer Resources pages.
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Unit Forms & Instructions:
• The following are a few example of forms and
instructions essential to leaders:
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Volunteer Travel Reimbursement Form
Conflict of Interest Form
Industry Plaque Order Form
Section Officers & Committees Information Form
Unit Operating Budget/Plan & Annual Financial
Report Instructions
– Section Merit Funding Program Form
– Certificate Template
– ASME Letterhead
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Manuals, Guides, Handbooks &
Policies:
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NEW
ML-10
ML-13
ML-14
ML-15
P-2.8
P-5.3
• P-12.14
• P-15.7
• P-15.8
Student Section Handbook(Revised June 2010, replaces ML-1)
Section, Subsection, Group Operations Manual
Treasurers Manual
Industry Relations Manual
Section Program Handbook
Appropriations for Sections and Chapters
Formation and Operation of Section, Subsections &
Local Groups
Use of Member Data
Ethics
Conflict of Interest
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Supplies:
• The following are supplies the unit leader can order
through ASME:
– Applications & Membership Information
• Member Application
• Student Member Application
• Fellow Kit
– Stationery
• Envelopes
– Certificates
• Student Member Certificate
• Member Certificate Suitable for Framing (Order Form)
• Certificate Covers
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Supplies:
• The following are supplies the unit leader can order
through ASME:
– Meeting Supplies
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Pressure Sensitive Nametags
Lectern Banner (Paper)
Red Arrows for Posters
Registration Poster
Information Posters
Right Path to the Future Poster
– Brochures
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What is a Mechanical Engineer?
Mechanical Engineering A-Z
The How & Why of Codes and Standards
Videos Brochure
ASME at a Glance
Gain a Competitive Advantage
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Membership Recruitment &
Retention Kit:
• Advice on how to recruit members face to
face, including overcoming objections
and materials to bring with you.
• Sample emails and phone scripts for
inviting new members to meetings, and
encouraging members to renew.
• The kit is available on the Unit
Leadership Resource Center
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Unit Leadership Resources:
• Presentations
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Section Building
The Value of Membership
Volunteer Recruitment
Signing of Contracts
Student Programs Presentation
Style Guide
Coding Presentation for Sections
Conducting Old Guard Competition
• General Resource Links
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