Transcript Document

CitiDirect
Allocation Guide
Cardholder
* Allocation
Click Account Activity
Click Account Activity and
select Transaction Summary
Click and Select Reporting Cycle
and then click search
CitiDirect Allocation Guide
Transaction Summary Search Results: To view or update the accounting codes (FAMIS account) and object code, click on expand all or
click on the “Accounting Detail” icon. The Accounting Detail icon will pull up the accounting detail for just one transaction and the
“Expand All” pulls up the detail for all transactions.
CitiDirect Allocation Guide
Accounting Detail: After clicking either the expand all or the Accounting Detail icon it will provide the below view. In this view
you can edit any of the fields in the Accounting Codes section by clicking on the Edit Accounting Codes.
Edit Accounting Codes:
Click on this tab to change
the Accounting Code,
Object Code and Expense
Description
CitiDirect Allocation Guide
P Card Requirements: 1. Expense Description, 2. Accounting Code (Account number), 3. Object code
Edit Mode Icon
Dept/Sub-Dept:
CitiDirect Allocation Guide
Travel Site Allocation:
All functions related to the CitiDirect travel site operate exactly the same. All searches, transaction summary,
advanced transaction maintenance, transaction view, card information view, reports, etc. operate the exact same as the payment card site.
Accounting Code and object code are required just as in the payment card site, the only difference in the travel card site is that Traveler Last
Name and Traveler First Name are also required along with other fields.
CitiDirect Allocation Guide
Accounting Code: The accounting code field has an auto-complete feature, so as you begin to type in the account number it
tries to complete the rest of the account for you. Select the account.
CitiDirect Allocation Guide
Object Code: The object code field has an auto-complete feature, so as you begin to type in the object code it tries to complete
the rest of the account for you. Select the appropriate object code.
CitiDirect Allocation Guide
Transaction Splits: To split a transaction, under the Account Summary transaction search, click on the Split Transaction icon shown below
CitiDirect Allocation Guide
Account Code and Object Code: After selecting the appropriate account code and object code click the “Save” button.
Cardholder
* Expense Report
Click Account Activity and
select Schedule Report
Select Expense Report
Select Next
Select Next
Check Include Splits
Type a Report Description
Click on Next
Option 1. Select dates that coincide with Citibank Cycle Cut Off
Schedule, this is useful when running a report before the cycle
dates have ended
*When inputing the “To Date” select the day prior or yesterday’s
date, not the current day or it will schedule the report after the
day is over
Option 2. (Preferred) Select Reporting Cycle
Use this one when Cycle dates have ended, dates already shown
*If you use the Reporting Cycle before theCheck
cycle has
ended
it will
“Include
Splits”
schedule your report the following day after
thea cycle
has ended
Type
Description
Select Next
Click Save
2. When done an notification will go to your email and
the report will go to Completed Reports
3. Click on the completed
Expense Report
1. Report will go to
Scheduled Reports showing
in process
Select Download
Cardholder Signature
Approver Signature
TOP SECRET CLEARANCE
LEVEL MANAGERS
Level Manager
* Allocation
CitiDirect Allocation Guide
Financial: Under the financial tab there are two options for reallocating transactions;
Account Summary and Advanced Transaction Maintenance.
Using Account Summary the end user can view each transaction and allocate
CitiDirect Home Page:
each individual transaction.
CitiDirect Allocation Guide
Financial Account Summary: After clicking on the Account Summary link under the Financial tab it will bring the end
user to the Search Reporting Structure page. There are several search options and are shown below.
Hierarch Tree:
This view was shown
in more detail in the
Navigation
Guide.
This allows an end
user to click their
way through the
departments and sub
departments
until
getting to the lowest
level (which are the
accounts or cards in
a
department/sub
department).
Search Criteria/Search By:
This drop down box is the
most efficient way to get to
a particular account.
Select a Quick Link:
“Recently Viewed”
CitiDirect Allocation Guide
Search Criteria/Search By: After selecting the search criteria “Account Name (starts with)”, begin typing the first letters of the account name
(requires at least 4 letters). For a card in an individual’s name this will be the first name
CitiDirect Allocation Guide
Search Criteria/Search By: After clicking Search the account will appear at the bottom of the screen. If it is the correct account, click on the
“Cardholder Name 1” field. This will take the end user to the Transaction Summary search page.
CitiDirect Allocation Guide
Select a Quick Link: Use the “Recently Viewed” drop down and select an account recently viewed.
CitiDirect Allocation Guide
After selecting the account you will be directed to the Transaction Summary
Reporting Cycle:
To search by
reporting cycle,
select the button
next to “Reporting
Cycle:” Then select
the drop down
button to select
the reporting
month.
Advance Search:
This button can be clicked
to search on a particular
transaction or transactions
by Merchant Name or
Transaction Amount.
CitiDirect Allocation Guide
Transaction Summary Search: Once selecting Reporting Cycle as the search criteria, then select the appropriate Reporting Cycle month
using the drop down. Once the reporting cycle month has been selected, click the search button.
CitiDirect Allocation Guide
Accounting Detail: The first field is Expense Description and is a required field.
PCard Ex: Lab supplies, copy paper, toner, etc…
IBCP Travel Card Ex: Lodging, airfare, fuel, meals, shuttle, taxi, etc…
Edit Mode Icon
Dept/Sub-Dept:
Default Accounting Code
and Object Code:
CitiDirect Allocation Guide
Accounting Code: The accounting code field has an auto-complete feature, so as you begin to type in the account number it
tries to complete the rest of the account for you. Select the account.
CitiDirect Allocation Guide
Object Code: The object code field has an auto-complete feature, so as you begin to type in the object code it tries to complete
the rest of the account for you. Select the appropriate object code.
CitiDirect Allocation Guide
Account Code and Object Code: After selecting the appropriate account code and object code click the “Save” button.
Level Manager
* Expense Report
Click Reports and select
Schedule Report
Select Expense Report
1. Select Account Tab
Type in first name
Click on Search
2. Name(s) will appear here
Select Blue Link
Select Next
Select Next
Check Include Splits
Type a Report Description
Click on Next
Option 1. Select dates that coincide with Citibank Cycle Cut Off
Schedule, this is useful when running a report before the cycle dates
have ended
*When inputing the “To Date” select the day prior or yesterday’s date,
not the current day or it will schedule the report after the day is over
Option 2. (Preferred) Select Reporting Cycle
Use this one when Cycle dates have ended, dates already shown
*If you use the Reporting Cycle before the cycle has ended it will
schedule your report the following day after the cycle has ended
Click Save
2. When done an notification will go to your email and
the report will go to Completed Reports
3. Click on the completed
Expense Report
1. Report will go to
Scheduled Reports showing
in process
Select Download
Cardholder Signature
Approver Signature
GOT QUESTIONS?
(TRAVEL)
GRACIE OLALDE
EXT. 2749
(PCARD)
RUBEN GONZALEZ
EXT. 2777
GOOD LUCK AND THANKS!