Food Services Annual Managers Meeting
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Transcript Food Services Annual Managers Meeting
Year –End Workshop FY2007
Account Balances/Corrective Action
Financial
Management
Operations
Linda B. Kettler
[email protected]
845-0978
Deficit Account Balances
Subsidiary
ledger accounts can not have a deficit
budget balance available as of August 31, 2007
02xxxx and 03xxxx accounts cannot have a
deficit accrued cash balance or a deficit fund
balance as of August 31, 2007
Review screen 702 for deficit accrued cash
balance and fund balance
Corrective
action is required for deficit SL
balances, deficit accrued cash balances and
deficit fund balances
2
Financial Management Operations – General Accounting Services
Screen 702
702 GL 6 Digit Reserve Balance
3
Special Reserves
Fund Balance
Reserve for Encumbrances
Accrued Cash Balance
06/12/07
FY 2007 CC 02
Year to Date Balance
Thru June
---------------------0.00
47,438.5864,994.22
112,432.80-
Fund Balance
47,438.58Revenue Budget - Unrealized
132,134.77
Unobligated Remaining Budget
19,701.97
Reserve for Encumbrances
64,994.22
Estimated Uncommitted
Fund Balance
0.00 *
*If negative - corrective action may be necessary
Financial Management Operations – General Accounting Services
Screen 18
4
018 GL 6 Digit List
06/19/07,18:48
FY2007 CC02
Screen:18 Account :XXXXXX Fiscal Year:2007
Thru Month:6 June
Department: XXXX Resp Person:LINDA KETTLER Flags: D F N
Account
YTD
Current Month YTD Thru
Control Description
Begin Balance
June
June
---------------------------------------------------- --------------- --------------- --------------1100 Claim on Cash
68913.63
7187.65
51627.811300 ,Accounts Receivable
28.30
30.10
1310 Accounts Rec – Student 11810.69
1477.7716841.11
1397 Allowance for Uncoll S
2696.411603.642100 Accounts Payable
85.0010785.5211078.342130 Over-payments on Accoun
2750 Deferred Revenue
17375.003200 Fund Bal-Designated
60596.215075.64
47438.58
Financial Management Operations – General Accounting Services
Corrective Action Due Dates
5
Corrective action for deficit account balances
– Payroll correction
Submit to Employee Services by 5:00 pm August 6,
2007
– Transfer from the Texas A&M Foundation
Submit to the Texas A&M Foundation by July 27, 2007
for scholarships to insure the deposit will be posted in
FY07.
Submit to the Texas A&M Foundation by August 10,
2007 for other transfers, to insure the deposit will be
posted in FY07.
Financial Management Operations – General Accounting Services
Corrective Action Due Dates
6
Corrective action for deficit balances
– DBRs
Submit to FMO by August 27, 2007
– Corrections transferring vouchers or IDT’s to
another account
Submit to FMO by August 17, 2007
– Cash deposits
Submit to the Cashiers no later than 12:00
p.m. on August 31, 2007.
Financial Management Operations – General Accounting Services
Support Accounts
Do not freeze, delete or drop a support account with a balance:
054 Support Account Flag Maintenance
Account xxxxx xxxx
This account does not have a BBA of zero
Expense BBA:, 71,665.73Revenue BBA:, 59,225.18
Do you still want to flag this account for Delete (Y/N): N
7
Financial Management Operations – General Accounting Services
Beginning Of The Year
Transfers
8
SL balances, encumbrances and reserve for encumbrances brought forward
on:
− 1xxxxx except for 160xxx
− 24xxxx – Designated Tuition
− 25xxxx – Continuing Ed
− 289xxx – Enhancement Fees
− 29xxxx – Available University Fund
− 50xxxx-599999 – Restricted
− 65xxxx-69xxxx – Scholarship
− 8xxxxx – Plant Funds
− 94xxxx – Agency Funds
Only encumbrances and reserve for encumbrances brought forward:
– 2xxxxx
Except 24xxxx, 25xxxx,289xxx and 29xxxx
– 3xxxxx
Financial Management Operations – General Accounting Services
Amount To Be Transferred
9
702 GL 6 Digit Reserve Balance
08/31/07
FY 2007 CC 02
Year to Date Balance
Thru 13th Month
---------------------Special Reserves
0.00
Fund Balance
531,990.21
Reserve for Encumbrances
318,321.00
Accrued Cash Balance
213,669.21
Fund Balance
531,990.21
Revenue Budget - Unrealized
0.00
Unobligated Remaining Budget
0.00
Reserve for Encumbrances
318,321.00
Estimated Uncommitted
Fund Balance
213,669.21
*If negative - corrective action may be necessary
Financial Management Operations – General Accounting Services
Contacts
10
Corrections:
– Elizabeth Aldredge
[email protected] or 845-8809
DBRs
– Robbin Foster
[email protected] or 845-8108
General Account Balance Issues
– Linda Kettler
[email protected] or 845-0978
Financial Management Operations – General Accounting Services
Questions ???
11
Financial Management Operations – General Accounting Services
Thank You !
12
Financial Management Operations – General Accounting Services