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Welcome
Uploading SAMH Data Files
Into IhSIS
January 3, 2013
Agenda
• The Upload Site – Where/How to submit SAMH data to CFBHN
• Login
• Demonstration
• Point by Point Review of the Upload Process including File
Retrieval
• Contingencies
• Data Needed
• Questions
URL is https://ihsis.cfbhn.org
OR, visit CFBHN at www.cfbhn.org
Link to Agency Resources page
Click the IhSIS System link
You will need a User ID and password to login
• If you already have – no need for new paperwork
• Or request access by email to [email protected]
• Documents will be sent to you
•
Go Live Date is Jan 4th
Your file will be renamed by IhSIS starting
with todays date then a sequence # then your
filename
Good Practice:
Name the file starting with your 2 digit agency code
(same as the SharePoint and for uploading via FTP)
Next is file type, ie Demo, SERV, EVNT, PERF,
OUTI, OUTD, OUTX, SSNU, ASAM, FARS, CFARS,
SANDR
Selecting the file for upload – it reads your file
to confirm your file-type selection
Offers you an option if it finds a difference
An ‘open ended’ text file, with lots of extra
spaces after the data and before the line feed
character, is not recognized
Joanne’s axiom – “look at your data”
Let’s take a look
• DCF Error Codes - errors codes you’re
used to
• Expanded Error Codes –
• Gives an error number
• Tells field name and starting
position
• Describes the problem
• Expanded Errors guide is on the
web
Yikes!
Double click the file you want to upload in the
selection pane. It will appear in the Uploads
window with its new name (a date-time stamp)
To download error files:
click “Show Files” open the download viewer.
Choose your file type
Choose your file
Click download.
Your original submitted file is also available
• This is a new system
• Stress tolerances?
• Bugs not discovered?
• Other?
• The FTP portal will remain open
for several weeks
• Email if need to revert
• Email at eventual shutdown
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IhSIS contains a Replica of SAMHIS data
SERV records are limited to QD1A9 by DCF
The Network needs your ‘00000’ records
A YTD upload of data is needed from each
agency
•
SERV (and other files if reporting not current)
•
•
This is also opportunity to resolve any data vs billing
A date schedule will be emailed to your agency
We are here to help
Joanne Szocinski [email protected]
Larry Brown [email protected]
Thomas Chen [email protected]
Joseph Glidden [email protected]