Transcript May 8th Lead Agency Directors’ Meeting May 8, 2012

ExCEL After School Program
Lead Agency/Site Coordinator Meeting
November 19, 2013
10:00 –10:30: ExCEL Admin & Program Updates
Breakout sessions:
10:30-12 noon:
Purposeful Program Design– Hall of Culture
Creating College Pathways – Nia Room
Motor Skills for Elementary students– Dance Studio B
Family Literacy – Conference Room
12-1pm/1:30:
Common Core Habits of Mind – Hall of Culture
School Loop Pilot – Nia Room
Beacon Initiative and after school programs– Conference Room
ExCEL Program & Admin Updates
Reminder: Per August Institute information:
 Food Handlers Certification Requirement:
By the start of each school year, each program site is required to
have at least one program staff certified as a Food Handler by the
SF Department of Public Health. Any program staff who works
with food must complete the on-line Food Handlers course.
Related training/certification costs are allowable expenses using
ExCEL funds.
For school year 2013-2014, this requirement must be in place
by January 1, 2014.
Please refer to the ExCEL website for more information:
http://www.healthiersf.org/ExCELafterschool/Resources/n-snack.php
ExCEL Program & Admin Updates
Bridging the Bay Annual Conference at
Balboa High School!
 January 31-February 1, 2014 . The Bridging the Bay
Conference brings together over 500 after school
professionals from seven Bay Area counties for two
days of learning, networking, and collaboration.
 8:30 AM – 3:30 PM each day
 DCYF and ExCEL are sponsoring one FREE
registration per ExCEL site to attend BOTH days. Here
is the link for your site’s free registration slot:
https://www.eventbrite.com/event/9245460421
 Please register no later than December 13th,
2013. DCYF and/or ExCEL will confirm your
registration.
ExCEL Program & Admin Updates
Present a workshop for front-line staff, teacher liaisons, site
coordinators, school administrators, program managers,
agency directors and district coordinators who support after
school programming
 Please check out our blog to review last year’s workshop
line up or to download last year’s program.
 Click here to submit a workshop proposal:
http://www.surveymonkey.com/s/BTB2014WorkshopPres
enterApplication
 Deadline to submit: Monday, December 2, 2013
 Please contact Jackie Shonerd at [email protected] or
Zak Parpia at [email protected] with any questions.
ExCEL Program & Admin Updates
Share your students’ talent through
Youth Performances!
 If interested, please click on the link below and submit
your performance proposal. Deadline for submissions is
Friday, December 20.
 Submission Form:
http://www.surveymonkey.com/s/BTB2014YouthPerforma
nces
 Please contact Zak Parpia at [email protected] with
any questions.
ExCEL Program & Admin Updates
Bridging the Bay Annual Conference
at Balboa High School!
 Share your students’ talent through Youth Performances!
 The 5th Annual Bridging the Bay conference is taking place in San
Francisco at Balboa High School on January 31-February 1 and we’re
looking for local youth performances for both Friday and Saturday. From
dance performances to spoken word to jazz bands, and everything in
between – we welcome all submissions!
 If interested, please click on the link below and submit your performance
proposal. Deadline for submissions is Friday, December 20.
 Submission Form:
http://www.surveymonkey.com/s/BTB2014YouthPerformances
 Please contact Zak Parpia at [email protected] with any questions.
ExCEL Program & Admin Updates
Attendance Audit Findings: Early Release
 The Spring attendance audit will result in a finding that the
early release policy is not being properly implemented at the
sites that were visited. Nearly all of the sites visited were not
using the early release codes consistently.
 About 40% of the sites visited this Fall have not been using
the early release codes properly.
 PLEASE review the attendance guidelines on the website:
http://www.healthiersf.org/ExCELafterschool/Resources/nattendance.php
 Please note the Early Release policy MUST be posted. It
has been translated into various languages.
Academic Partnership Model
PURPOSE OF ACADEMIC PARTNERSHIP FRAMEWORK:
For all ExCEL After School Program sites to develop solid academic program
components that support student skill building, contribute to academic achievement,
and are based upon strong partnership between the CBO Lead Agency and the School
Day Staff.
KEY ELEMENTS:

Shared priorities for student success in ExCEL After School programs

Strategic Utilization of Academic Liaison Role –a designated certificated teacher or
non-credentialed staff person identified by the school site principal to serve in an
academic leadership position

Intentional Communication and information sharing between school day and after
school staff

Leveraged funding including grant funds, school site funds, DCYF SF Team grant, and
Equitable Access funds to provide additional direct services and professional
development (when available)
Key Academic Liaison Activities:

Meet regularly with the Site Coordinator to coordinate and support implementation of
academic-based activities.

Act as the designated communication liaison between school day and after school
staff, representing the interests and initiatives of the after school program to school
day teachers and vice versa.

Using student level data to inform planning and implementation of the after school
academic component(s). At the high school level, the Academic Liaison will
coordinate ExCEL’s credit recovery efforts.

Training and coaching for after school staff members to strengthen their role in
supporting academic achievement. The Academic Liaison will strategically train and
coach after school program staff to support provision of quality instructional practices.

Based upon site priorities, the Academic Liaison may also choose to provide one to
one, small group, or large group tutoring sessions with students in the after school
program.
How are you inviting and integrating
your site’s Academic Liaison into your program?
Checking in on the ExCEL
Academic Partnership Model
1) Has an Academic Liaison has been designated for your site?
2) Have you met with your Academic Liaison to discuss the
ExCEL program?
3) Have you shared a copy of your QAP with your Academic
Liaison?
4) Is your Academic Liaison actively working to support your
ExCEL program each week?
5) Which of your Academic Liaison’s activities have been most
beneficial in supporting your program?
6) What are some challenges that your site is currently facing in
regard to academics?
Academic Liaison/Site
Coordinator Joint Meetings
 SAVE THE DATE:
ExCEL will organize joint meetings for all Site
Coordinators and Academic Liaisons in February
(February 25) and late Spring 2014 to provide time for
shared reflection and planning.