Transcript Document
COHBE Implementation Plan Overview August 13, 2012 1 Agenda • • • • • Core Team High Level Schedule Status Key Risks Questions? Core Team Role COHBE Delivery Partners COHBE CGI OIT HCPF Executive Sponsor Patty Fontneau Heidi Green Kristen Russell Sue Birch Project Manager Gary Schneider Kristine Johnson Dave Coren Megan Woods Adele Work Cameron Holm N/A Jed Summerton Steve Papke Sherri Hammons N/A Business Operations / Policy Lindy Hinman Richard Curley N/A Antoinette Taranto Functional Lead John Barela / Jessica Dunbar Kelli Kangas TBD Maureen Dove-Yuhas System Architect Gary Schneider Rick Sammartino TBD Mike McKethon Bill Jenkins (Revision Consulting) Robert Yu PMO Technical Lead Test Lead Security Lead System Test Starts January 2013 COHBE High Level Schedule Activity Q2 2012 Q3 2012 Q4 2012 Q1 2013 Live 10/1/2013 Q2 2013 Q3 2014 Q4 2014 CMS Reviews Planning Planning RVDRVD Requirements Validation UI TECHNOLOGY IMPLEMENTATION Sizing Estimates Dev Infrastructure Test Incremental Build Design and Test Prod Development Iterations Testing Build Test Cases Individual Pilot 7/1/2013 SHOP/ Individual System Test Performance / Security Test Deployment Interface Development Planning/Analysis Design/Build/Unit Test BUSINESS IMPLEMENTATION Training & Documentation Planning Policy Development Planning Outreach Planning Business Operations Plan Management Call Center SHOP Create Material Individual Training Execution Policy Development Execution Planning Align with DOI SHOP Pilot 5/1/2013 Test Hiring / Process Development Develop Processes Carrier Alignment Load Test Plans Certify and Load Plans Develop Call Center Tools and Processes Call Center SOW As of Today Open Enroll Current COHBE Status Dashboard Prior Week This Week Trending Green Comments Holding Steady Trending Red Return to Green Plan Target Date Budget Overall Funding Available Current grant funding is exhausted in October 2012. COHBE aggressively pursuing additional grant funding Oct 2012 Resources are spread thin, but hiring has been ramped up. COHBE developed staff plan and is hiring resources to fill key resource gaps Oct 2012 Senior development resources have been acquired. Focusing on midlevel development resources. CGI aggressively pursuing technical resources both locally and nationally Aug 2012 Schedule planning is still ongoing. COHBE PMO developing overall plan to align with critical CMS and CGI milestones Aug 2012 Actuals to Date Schedule Staffing Tracking to Forecast COHBE CGI COHBE CGI Scope Completed initial pass of increment planning based on the use case list. CGI PMO finalizing schedule Will baseline the plan after reviewing impact of changes to requirements identified during RV sessions Additional requirements and/or changes to critical assumptions about requirements continue to be identified during requirements sessions. Established a gap assessment process; continue to assess impacts and priorities; may result in CR or deferred functionality Aug 2012 Aug 2012 External Dependencies Quality State Interfaces Carriers Plan Loading Have not been able to confirm schedule/timeline for key external projects (EES, MDM/SSO, State gateway). Need to engage with development teams in August to start design activities so that COHBE can meet aggessive development timeline. COHBE and carriers have established an interface working group (which has been meeting regularly for the past two months) and are systematically reviewing each interface in preparation for the design phase. All carriers are participating. COHBE is assuming that plan loading and certification activities will be supported by nationally-available tools developed by NAIC (SERFF). High level executive oversight reviews have been established to align priorities and determine which Aug 2012 option(s) to resolve should be initiated. OIT PM to be on-boarded this week Key Implementation Risks Time (potential to delay launch) 6 1 2 # Risk Description 1 Availability of External Eligibility Service 2 Availability of standardized tool for carriers to load and DOI to certify plans (SERFF) 3 Functionality gaps in base system require additional development effort 4 Carrier alignment and system integration 5 Time for CMS to develop policies 6 Availability of Federal Data Hub 3 5 4 Low Medium High Scope / Quality (potential to impact functionality / usefulness of Exchange) *Size of bubble indicates relative impact relative Questions ?