Transcript AYSO Tournament Handbook

MORE SOCCER FOR
MORE KIDS
Nuts and Bolts of
Organizing and Managing
More Soccer for More Kids
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NATIONAL TOURNAMENT ADVISORY
COMMISSION
Our Mission – SIMPLE
MORE SOCCER
FOR MORE KIDS
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More Soccer for More Kids
• Did you know that MSFMK programs are a great player and volunteer
retention tool?
• Did you know that more advanced and seasoned players and
volunteers stay longer in AYSO with the addition of these kinds of
programs?
• Did you also know that hosting a tournament can also be a great way
to earn extra funds for your local programs and communities?
Primary Program
That set of scheduled games in a region for which open
registration is held, balanced teams are formed and all
registrants play.
Team member registrations have been paid, national fees
remitted and insurance is in effect. Participation is
required for National Games eligibility and most AYSO
hosted tournaments.
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MORE SOCCER FOR MORE KIDS
Secondary Programs:
“…any AYSO program other than the
regular primary program and any
associated playoffs”.
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MORE SOCCER FOR MORE KIDS
What are the benefits to a Region/Area ?
Player
Recruitment
Strengthen
Core
Program
Player
Retention
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MORE SOCCER FOR MORE KIDS
What are the OPTIONS?
Tournaments/
Playoffs
Soccerfest
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MORE SOCCER FOR MORE KIDS
What are the OPTIONS?
Indoor
Soccer
Funfest
Interregional
Play
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MORE SOCCER FOR MORE KIDS
What are the OPTIONS?
Coaches
Skillfest
Jamboree
Skillfest
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Ladder Challenge
Camps
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Extra Program:
• The opportunity for S/A/Rs to offer a higher level of
competitive play to those players with the interest and
desire
• A way to strengthen AYSO through internal programs that
retain and recruit both players and volunteers through more
competitive play
• Must be Nationally approved
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MORE SOCCER FOR MORE KIDS
Coaches’ Skillfest:
• Takes place early in the season
• Master Coach-instructs main coaches while
assistants supervise players
• Main coaches then return to their teams to coach
their players
• The cycle is repeated in 20 minute intervals
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MORE SOCCER FOR MORE KIDS
Skillfest – Primary and VIP:
• Master coach sets-up 6 to 8 skill stations
• Assigns coaches to each station
• The players rotate through each station in
groups of 6 to 10 every 20 minutes
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More Soccer for More Kids
SOCCERFEST
• Players are randomly assigned to teams with other
kids from their region or area
• Games are for fun!
• Players will make new friends, learn new skills
• Can be a season opening activity, end of season event,
or included at a tournament
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More Soccer for More Kids
FUNFEST
– Similar to Soccerfest except intact teams participate
– Season Kick-off to let kids get to know each other
– Additional event at a tournament where siblings can
participate
– Scores are not tracked, Everyone ‘wins’
– All players receive a participation memento
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MORE SOCCER FOR MORE KIDS
Jamboree
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4 to 6 week curriculum
Each week a particular skill is emphasized
Each Jamboree sessions ends with a game
Teams are formed on a weekly bases
3v3 4v4 or 5v5 depending on numbers
Younger age groups-Parents can assist
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MORE SOCCER FOR MORE KIDS
Season-Long Ladder Challenge
Teams are listed in random order and challenge to get to
the top of the “Ladder”
• Field time and referees are set aside each week of
season for challenge matches
• A team may challenge only the team above them in
the ladder
• If the team that challenges loses, it may not challenge
that same team until challenged by the team below
them in the ladder
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More Soccer for More Kids
INTER REGIONAL PLAY
• Can take place during Primary or Secondary Program season
• Great to bolster a low number of teams in an age group
• More teams to play against means a better experience
• Players meet kids from other regions
• Regions develop relationships with
neighboring regions
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More Soccer for More Kids
Indoor Play
• When fields are not available
• Continuation of skill building
• Conditioning during off –season
• Something new and different, something more
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More Soccer for More Kids
Camps
• Usually in the off season
• Weekend or Week-long
• AYSO Camps
www.aysocamps.org
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More Soccer for More Kids
Tournaments
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First one? Start small:
4 teams per age, only 1 or 2 ages
Experienced? What can you add?
VIP/Funfest/Soccerfest/AYSO Camp
Area or Section Playoffs
• Regions send one team per age group to the Area level,
• Teams then advance to the Section level
• NOT necessarily the ‘best’ team – could be most
sportsmanship points, most team spirit
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More Soccer for More Kids
Tournaments
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World Cup style (pool play+ medal rounds)
Power pooling
4v4
Round Robin
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More Soccer for More Kids
Traditional Scope of Tournaments
• Regional
• Area
• Section
• Open Invitational
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For More Details on Tournaments Attend Workshop/Webinar
“NUTS and BOLTS of
TOURNAMENT
MANAGEMENT”
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More Soccer for More Kids
No matter which option
you consider,
there are
5 Easy Steps…
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Planning
Phases & Timeline
1-2 Months
1. DECIDE
1-2 Months
2. COMMUNICATE
2-6 Months
3. PLAN
1-2 Months
4. EXECUTE
5. WRAP-UP
Good planning means a good experience!
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1. Decide
Which Option and When?
• What’s the current interest level of players and
coaches?
• Where will players/teams come from?
Your region, area, section, more than one section?
• What format will the program be?
• When should you hold it?
– Weather contingencies
– Field availability
– Non-interference with core programs
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1. Decide (cont.)
• Will there be start-up costs ?
• Fees charged? Other income?
• Check volunteer resources
• Where and how will you advertise?
• Ask interested volunteers to help with final
decision.
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2. Communicate
• Share plans with RC, AD, STA and SD
• Enlist Area and Section staff to help spread the
word, share ideas and resources
• If you plan to host a tournament, complete the
application packet
• Any Forms needed are available on www.ayso.org
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3. Plan
• Advertise – (Tournaments) Section Meetings,
Websites, Tournament Talk
• Reach out to your community for their
involvement & support, regional website
• Recruit & Train volunteers
• Register teams
• Schedule games
• Assign referees
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4. Execute
Run the Program
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Set up fields and/or stations
Food and vendors
Check-in teams, referees
Run skill stations/games
Record Results
Calculate advancements
Award prizes
Cleanup and takedown
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5. Wrap-up
Conclude the Program
• Pay all your final bills
• Thank Volunteers – schedule a party!
• Evaluate – “Lessons Learned”
– What worked?
– What didn’t work?
– What would you do differently next time?
– For tournaments:
• Calculate the Ref Deposit Refunds – 14 days
• Complete a Final Income & Expense Report – 90 days
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2014 National Games
Come to the 2014 National Games at
the birthplace of AYSO.
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2014 National Games
• Core Teams
• Extra Teams
• VIP Teams
• The AYSO Team
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2014 National Games
For more detailed information,
go to www.ayso.org and look up:
 Webinar –
“Your Dream Trip to the National Games”
 Section Meeting Workshop –
“Your Dream Trip to the National Games”
 Contact a member of the National
Tournament Advisory Commission (NTAC)
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Where to go for help
• NBOD and National Office
• www.ayso.org
– Tournament Handbook, Application Templates &
Documents
– Templates, flyers, rules, procedures
• Webinars/Section Meetings Workshops
– Nuts and Bolts of Tournament Management
– Your Dream Trip to the National Games
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Where To Go for Help
Section Tournament Administrator
Section 1Section 2 –
Section 3 –
Section 4 –
Section 5 –
Laura Love
Section 8 - Beth Baker
Drew Van Horne
Section 9 – Stephen Service
Steve Barth
Section 10 – Graham Rice
Terry Kelley
Section 11 – Carlos Alcaino
Jessica Sullivan
Section 12 – Annette Klein
David Erhart
Section 6 – Terri Frice
Section 13 – Donald Mock
Section 7 – Maynard Pang
Section 14 – Paul Scala
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NATIONAL TOURNAMENT
ADVISORY COMMISSION
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Irwin Kavy
National Director of Tournaments
Steve Alpert
Section 3 & 13
Bruce Bricks
Section 10 & 11
David Ehrhart
Section 2,9, & 12
Bill Hoffmann
Section 4, 6, & 8
Laura Love
Section 1 & 7
Randy Smith
Section 5, 13, 14 & 99
Dianne Stratton NTAC Special Consultant
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Open Discussion
 What is on your mind?
 How can we help?
 What can we do to assist you?
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