Transcript Disseminatind statistics: Internet and Publications

Disseminating statistics: Internet and Publications
Madrid, 3-5 March 2008
Dissemination Guidelines
Maria Jesus Vinuesa
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Disseminating statistics: Internet and Publications
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What is the objective of the course?
• Learn about Spanish NSO dissemination
• Learn what other NSOs are doing
• Share experiences
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What are we talking about?
Publications
Disseminating
statistics
Users
Internet
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Some data about SPAIN
POPULATION: 45.2 million
Foreign nationals: 10 %
Area (Km2): 505,990
Population Density: 89.3 inhabitants/Km2
Average number of children per women: 1.34
Employed persons: 20.3 million
Activity rate: 58.9 %
Unemployment rate: 8.2 %
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Some data about the INE
-It is a legally independent administrative institution:
- INE is a part of the government system
- but independent in all professional matters
- It is basically governed by Law 12/1989 of 9 May, on
Public Statistics Function, regulating Statistics activity
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Some data about the INE
Number of employees 3,500
Headquarters  1,000
Provincial offices 2,500
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Law 12/1989 of 9 May, on Public Statistics Function
Article 20º : The results of statistics for State purposes:
1. shall be made public by the statistical services
responsible for their production and are to be widely
disseminated.
2. shall be official from the time they are made public.
3. The officials engaged in the services responsible for the
production of statistics for State purposes are under
obligation to maintain confidentiality
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Law 12/1989 of 9 May, on Public Statistics Function
Article 21
1) Statistical units may supply to a party so requesting:
● A customised request
● Micro data
2) The methodology of official statistics shall be made public.
3) Publications and any other statistical information provided to
interested parties may be subject to prices established by law.
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Law on Public Statistics Function
The Government Statistics Act, in article 26.Ñ, assigns to the INE
1) the duty to publish the results and methodological features of
the statistics it produces
2) the promotion of the dissemination of the rest of statistics
included in the national statistical plan.
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Statistical Dissemination Unit
Functions:
• Planification of the dissemination of INE products
• Normalisation of institutional designs
• Preparation of publications
• Development and maintenance of the website
• Promotion and marketing of the products
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Head of the Dissemination Unit
General Deputy Director
Secretariat
Editorial
Unit
Design
Composition
Image
Editorial
quality
Publishing
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User
Services
Information
services:
- in person
- by telephone
- personalised
- Library
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Internet
Dissemination
and Marketing
Synthesis
Publications
Content
coordination of
www.ine.es
Bookshop
First dissemination
Marketing
Electronic mail
EU information
Electronic
publications
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Yearbook
Monthly
bulletin
Leaflets
Historical
publications
Technological
Support
Development:
Tempus,
INEbase.
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Editorial department
Design
Composition
Image
Editorial quality
Publishing
Annual production: 110 million pages
Internal: 28
External: 82
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Internet Dissemination and Marketing
Content coordination of www.ine.es
First dissemination
Electronic mail
Infoeuropea
Electronic publications
Marketing and Bookshop
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Internet Dissemination and Marketing
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Technological Support department
Development:
Tempus
INEbase
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Users Department
-Information services:
- in person
- by telephone, fax
- CPI certificates
- Customised request
- Library
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Synthesis publications
. Statistical Yearbook (1858)
. Monthly Statistics Bulletin
. Spain in figures
. Figures INE (brochure)
. Iberian peninsula in figures
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Some data…. 2007
Visitors 10.4 million
Number of visited pages  96 million
Pages Downloaded 8.5 million
E-mails 10,000
Infoeuropea 1,200
Customised requests 2,500
Press releases 350
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Data produced by the INE
1) short-term statistics: 27 monthly and quarterly indicators
268 press releases per year
2) long-term statistics: 72 indicators per year
publication calendar web
Weekly calendar of press releases
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Statistical Dissemination
Final stage of the statistical operation
- the most important
- adequate strategy
Gateway: Internet
Different users
easy to use
additional information (methodology, glossary..)
Different technologies:
no structured files
press releases
database
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Why are the Dissemination of statistics so important?
MOTTO: If you don’t use statistics, they don’t exist
Only used statistical information is useful
statistical information
What it means is that dissemination is vital to the
statistical process.
(Petteri Baer . UNECE)
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INE Statistical Dissemination
- Free service
- focus on the Internet
Tempus II
INEbase
Datawarehouse
- English version
- microdata on the website
- many different users
- customised queries
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Dissemination Policy
INE dissemination is:
- a free public service
- aimed equally at all users
- in accordance with a pre-announced publication calendar
It is the INE’s firm intention to follow the European Statistics Code of
Practice adopted by the Statistical Programme Committee on 24
February 2005
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Dissemination Policy
Dissemination Activities:
- operation of the www.ine.es website
- work in user services
- production and marketing of published products
- promotion of the image of the INE
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Dissemination Policy
Internet: www.ine.es
- All of the statistical information produced by the INE
- has become the main dissemination outlet
- allows for equal treatment
- assures the impartiality of the INE towards all citizens
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Dissemination Policy: Internet
Statistics are published by means of:
- a press release
- a set of tables of the key results
- a methodological abstract
Press releases
short-term statistics: at 9.00 am
long-term data: at 11.00 am
The complete data are released no later than one hour
immediately afterwards
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Dissemination Policy: Internet
INE statistics in electronic form are available on:
- INEbase: includes press releases, results and methodologies
for every statistical operation
- TEMPUS II: which presents the information in the form of
tables and statistical series. It now holds close to 1 million time
series. (RDBMS )
-
2001 Population and Housing Censuses Data warehouse
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History of the website
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History of the web…
www.ine.es was born in 1996
- with its own server
- and in an easy and simple way
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Looking back 8 years
1988: time series databank: TEMPUS (84,000 time series)
- based in CRONOS (Eurostat)
1990: TEMPUS in the UNIX operating system
X.25. Access to external users
1993: Videotex through RTC
Press releases
Excel files (CPI,LFS,...)
Legislation
News
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1996: Birth of www.ine.es
- easy: in a few months we compiled all we had:
- TEMPUS + than 350,000 series
- Press releases
- Excel files
- Legislation
- News
- Publications catalogue, etc..
- user-friendly interface
1999: TEMPUS was the first free of charge time series databank
in Europe.
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www.ine.es November 95-dic 97
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A resounding success
1997: Our server was rated by the Wall Street Journal as one of the
top 100 in Europe, as regards information on the economy.
1999: It was the statistical server with the most data for public use in
Europe, and one of only a handful providing daily updated
information on all short-term indicators.
• It should be pointed out that all the work that went into making
www.ine.es a reality was carried out by staff at the Institute.
• All free of charge
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version 2: January 98 - March 2000
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In this context, we asked ourselves:
What else can we offer?
- English version
- statistical tables and time series
Where are we going?
Clear objective: increase the quantity and quality of the available
statistical information
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2000- Translation into English
- 1 translator, 3 months (nothing)
- 2 translators, 1 year (little)
- 2 continuous translators (75%)
Guidance Software: DejaVu
- easy to use
- Instantly creates extensive memory databases by aligning
previous translations
- Ensures a consistent use of terminology and translation
- increases productivity and consistency
- large number of import and export formats
- it increases consistency, matches and quality
- ideal for technical translations
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Launch INEbase: 28 March 2000
¿What is INEbase?
 A storage system on the web for 100% of the statistical
production of the INE…
 and a gateway to access all the information of the European
and national statistical systems
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version March 2001
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version March 2003
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Disseminating statistics: Internet and Publications
version February 2005
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and Publications
until November
Madrid, 3-5 March 2008
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2007
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2000- INEbase
- INEbase enables users to access millions of items of statistical
data, which they are able to view and download in Excel or in PCAXIS format
- structured by subject (ISO)
- This favours searching by subject (Population, Education,
Tourism...) regardless of the original source of the data.
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What is PC-AXIS?
This program is used to view statistical tables.
It offers:
- A simple user interface based on a spread sheet
- Customised tables. The user decides which variables and values
to use and in which order.
- Preparation of statistical graphs
- Creation of subject-based maps (installation of PX-Map and map
collections required)
- Export and copy data to other applications
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PC-AXIS, the electronic publication format
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What is the ISO?
The Inventory of Statistical Operations (ISO) contains the
description of statistical activity of the Ministries, Bank of Spain
and National Statistics Institute.
The inventory is a fundamental instrument for statistical
coordination and planning.
The unit adopted as an inventory base is the statistical operation.
Set of activities that lead to obtaining statistical results in a determined sector
or subject, based on the individually collected data.
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What is the ISO?
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What is the ISO?
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What is the ISO?
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2000- Big change: INEbase
- Using INEbase, INE placed its faith in the Internet as the main
channel of dissemination for the Institute's products
- our challenge was to make all of INE statistical information
accessible on the Internet
- The information available in INEbase is constantly updated.
Statistical data can be accessed online the moment it appears in
the media.
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Awards
- Our website was awarded the iBest Academy prize for the
best Government/Public Service website two years in a row, in
2001 and 2002
iBest: made up of acclaimed professionals in a range of Internet fields
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2003 - INE: Official Statistics portal
In this way:
- the Internet is our foremost dissemination channel
- INEbase the official Statistics gateway, both for the INE
and the National and European Statistics Systems
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2004 - RSS Novelties-News
• RSS = Really Simple Syndication or Rich Site Summary
•This service facilitates you being permanently informed
about all news, press releases, updating of data, etc. from the
INE without needing to connect to our website.
• By using the RSS service, you receive a notice with the news
headline at the same time that it is published on our website.
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History of our website
2004 - INEbase monthly : all electronic publications on one CD
What does the CD-ROM contain?
This series concentrates all the electronic publications into just
one medium (with their tables, methodologies, questionnaires...)
that were added to our website in the reference month, each one
of them referring to a statistical operation as well as the Monthly
Statistical Bulletin (MSB).
A useful way of archiving
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INEbase monthly
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2004 - 2001 Population and Housing Censuses Data warehouse
Functions:
- consult predefined tables
- create new tables
online queries
- graphs and maps
- export in different formats
2004- TEMPUS II
RDBMS
time series + statistical tables
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2005 - INEbase history
virtual library
access to the INE’s large historical collection of
publications
1) yearbooks from 1858
2) population censuses from 1900
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Inebase History
The publications contained in this section are very comprehensive
Users can browse them thanks to a hierarchical index, similar to
that of the original publication
There is also a search tool based on the titles and content of the
tables.
The files, in PDF format, allow users to search for chains of text in
the document, since INE has processed all publications using
optical character recognition.
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Inebase History
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Inebase History
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Inebase History
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0
71
diciembre
noviembre
octubre
septiembre
agosto
julio
junio
mayo
abril
marzo
febrero
ene-07
diciembre
noviembre
octubre
septiembre
agosto
julio
junio
mayo
abril
marzo
febrero
ene-06
diciembre
noviembre
octubre
septiembre
agosto
julio
junio
mayo
abril
marzo
febrero
ene-05
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Inebase History
120,000
100,000
80,000
60,000
40,000
20,000
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Changes over these 12 years…
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Changes over these 12 years
- content
- in IT
HTML
CGI
Dynamic HTML
- new products, new users
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Changes over these 12 years
1) The first phase of online work basically was to create
a website. Have an online presence. Disseminate
information. 1996-2000
2) The second phase was to populate the site, to
disseminate a larger quantity of information (Inebase).
This work may also have involved the first redesign of
the site to improve navigation and usability. Since
2000
Now we are in the third phase of issues
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Changes over these 12 years
3) The third phase of issues:
● How to make the information more useful to users?
● How to find out what users think of our site?
● How to customize the site to make information easier to
find and understand?
● How to present information in a more web-friendly
way?
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USERS
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USERS
WHO are They?
WHAT do they need?
HOW do they use the data?
WHY do they visit us?
They are the focus of our work
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Types of USERS
Many different classifications:
1) Visitors
2) Users
1)
2)
3)
4)
Occasional users
Regular Users
Professional users
Research and advance users
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Types of USERS
-
Interested citizens
-
Private and public institutions
-
Scientific institutions and universities
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Types of USERS
-
Tourist: infrequent users
Small amount of information on a topic
-
Harvest: interested in the same type of information
general intervals
good understanding of their data need
-
Miners: experienced users
large volumes of detailed information
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Different parts of the website may be
dedicated to
different kind of users
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Users
Are they satisfied?
● Surveys
● other means
infoine
infoeuropa
tools (analog, netraker)
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Relation with users
- infoine  online queries:
10,000
- European statistical information service 1,200 queries
- telephone reference system 102,000 calls a year
- answering machine: over two thirds
- queries are also accepted in English
- letter or facsimile 
11,000 queries a year
- In person information over 24,000 a year
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User survey
INE does not conduct regular user surveys, but has in place
mechanisms to evaluate quality of service, monitor the relevant
and practical utility of existing statistics in terms of meeting
needs, and consider new needs and priorities.
The online queries system (InfoIne) is an aid to assessing user
needs
INE also uses tools (NetRaker, Analog) to examine registration
files, extract information from them and generate reports,
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Conclusions
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Statistical Dissemination
Final phase of the statistical operation
- the most important
- suitable strategy
Gateway: Internet
Different users
easy to use
additional information (methodology, glossary..)
Different technologies:
unstructured files
press releases
database
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Statistical Dissemination INE
- Free service
- focus on the Internet
Tempus II
INEbase
Datawarehouse
- English version
- microdata on the website
- many different users
- tailor-made queries
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Dissemination Policy
INE's dissemination is:
- a free public service
- aimed equally at all users
- in accordance with a previously announced publication
schedule
It is INE’s firm intention to follow the European Statistics Code of
Practice adopted by the Statistical Programme Committee on 24
February 2005
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INEbase brand
single, user-friendly interface
information grouped by subject
search engine
pre-defined tables
most relevant variable crossovers
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INE dissemination strategy
aims to increase
the use and understanding of
official statistics
for all types of users
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Statistics for all
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Dissemination Policy: Internet
Accessibility
INE is working on improving the accessibility of the website
INE website must meet the average level or AA-standard of
accessibility (according to generally accepted accessibility
criteria) before 31 December 2008
Our objective is to achieve the AA standard for most of the
website, and the AAA standard for some sections
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Easy and enjoyable statistics
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Dissemination Policy: Internet
INE strives to make it easy and enjoyable to access statistical data
over the website.
Such sections include:
-
How much has the consumer price index changed?
Do you wish to update a rental income?
What’s the population of …?
Names and surnames
We shall soon unveil a new section called the “student portal”
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Names and surnames
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Names and surnames
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Names and surnames
Nombres y apellidos
40.000
35.000
30.000
25.000
20.000
15.000
10.000
5.000
ab
ril
m
ay
o
ju
ni
o
ju
li
ag o
se o s
t
pt
ie o
m
b
oc re
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no ubr
e
vi
em
di bre
ci
em
br
en e
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en
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fe 7
br
er
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m
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zo
0
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Names and surnames
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Error processing
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Error processing
Any errors detected in our website are corrected and publicised
asap .…..
…. and notified in a timely and transparent way to all users.
Types of errors:
Minor errors. Typographical errors which do not affect
comprehension of the data or the figures themselves
Serious errors. Errors in data or in table or text headings that
could mislead users into mistaken calculations or
interpretations
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All errors are corrected immediately
- Minor errors are not drawn to users’ attention when
corrected.
- Serious errors notification to users:
1) An email is sent to users who regularly receive
INE information (media, analysts, etc) and to subscribers to the
RSS feed. The email reports the error and has attached the
corrected document or file.
2) The correction is also reported in the relevant
section of the website.
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Fairs, courses…
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Fairs, courses….
INE also plays a dissemination role in its involvement in fairs
and meetings, which are an opportunity to publicise the Institute
and the products it offers to the wider community.
Fairs are often the venue at which members of the public –
young people especially – first become aware of INE.
The INE hosts courses, seminars and talks aimed at the
specialised staff of Spanish and foreign bodies
The INE welcomes group visits by students
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Media relations
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Media relations
The “press section” of the website offers journalists the data
and metadata in most demand by the media in a fast and
straightforward way
-The INE holds briefing sessions with the media when new
statistics are introduced or methodological changes are made
-INE experts explain the new features and changes and take
questions from journalists.
- President of the INE
holds annual “working breakfasts” with
the media.
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What are we working on at the moment?
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What are we working on at the moment?
accessibility
graphs and maps
data exchange using the SDMX standard.
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Where are we going?
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Where are we going?
- Where the technology takes us
- Paying special attention to users
- Following the code of practice
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European Statistics code of practise
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European Statistics code of practice
Adopted by the statistical programme Committee (2005).
promulgated in the commission Recommendation on the
independence
Integrity
accountability
of the national and Community statistical authorities
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European Statistics code of practice
-is based on 15 principles.
- NSO in the European Union commit themselves to adhering to it
- A set of indicators of good practice for each of the 15 principles.
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European Statistics code of practice
based on 15 principles
- Institutional environment (6)
- Statistical processes (4)
- Statistical output (5)
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European Statistics code of practice
Institutional environment
1.- professional independence
2.- mandate for data collection
3.- adequacy of resources
4.- quality commitment
5.- statistical confidentiality
6.- impartiality and objectivity
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European Statistics code of practice
Statistical processes
7.- Sound methodology
8.- appropriate statistical procedures
9.- inexcessive burden on respondents
10.- cost effectiveness
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Statistical output
11.- Relevance
12.- Accuracy and reliability
13.- Timeliness and punctuality
14.- Coherence and comparatibility
15.- Accessibility and clarity
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European Statistics code of practice
6.- Impartiality and objectivity: Statistical authorities must produce
and disseminate European statistics respecting scientific
independence and in an objective, professional and transparent
manner in which all users are treated equitably
– Errors discovered  corrected asap
– Statistical release dates and times are pre-announced.
– All users have equal access and at the same time
– Statistical releases  objective and non-partisan
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European Statistics code of practice
13.- Timeliness and punctuality: European statistics must be
disseminated in a timely and punctual manner.
– Timeliness meets the highest European and international
dissemination standards.
– A standard daily time is set for the release of European
statistics.
– Periodicity of European statistics takes into account user
requirements as much as possible.
– Any divergence from the dissemination time schedule is
publicised in advance, explained and a new release date set.
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European Statistics code of practice
15.- Accessibility and clarity: European statistics should be
presented in a clear and understandable form, disseminated in a
suitable and convenient manner, available and accessible on an
impartial basis with supporting metadata and guidance
– Statistics are presented in a form that facilitates proper
interpretation and meaningful comparisons.
– Dissemination services use modern information and
communication technology and, if appropriate, traditional hard
copy.
– Custom-designed analyses are provided when feasible
and are made public.
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European Statistics code of practice
15.- Accessibility and clarity: European statistics should be
presented in a clear and understandable form, disseminated in a
suitable and convenient manner, available and accessible on an
impartial basis with supporting metadata and guidance
– Access to microdata can be allowed for research
purposes. This access is subject to strict protocols.
– Metadata are documented according to standardised
metadata systems.
– Users are kept informed on the methodology of statistical
processes and the quality of statistical outputs with respect to the
ESS quality criteria
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Not all are on the website….
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Not all are in the website: Tailor-made requests
Our publications do not contain all the data….
The Users service has specialised personnel who will advise
users and offer them specific guidelines for making requests for
information and subsequently will conduct a study and a specific
compilation adapted to their needs.
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Not all are in the website: Tailor made requests
Tailor-made requests are carried out with 2 limitations:
-Statistical secrecy, as data that facilitate direct or indirect
identification of a specific citizen or institution cannot be
provided to public or private institutions.
-The representativity of data obtained when sample
investigations are carried out.
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Not all are on the website: Tailor-made requests
In the Users’ Unit you may request:
-Information extraction from the databases
-Non-published special tabulations
-Data with greater territorial, sectorial breakdown level, etc.
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Not all are on the website: Tailor-made requests
Distribution of Tailor-made requests by subject 2007
Population
Economy)
Demography
Society
Industry and Agriculture
Services
Others
22
6
20
7
12
29
4
Total: 2535
%
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Microdata
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Microdata
 Strict protocols apply to outside users accessing
microdata sets for research purposes.
 From June 2005, microdata sets sourced from 22
statistical operations and made anonymous to maintain
confidentiality ( free of charge ).
 ASCII files structured into fields which capture for each
individual record of the survey the values taken by each
variable.
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Microdata
 The data is presented in non-aggregate form
 Any person using microdata sets must cite the INE as the
primary source
 The INE accepts NO responsibility for the outcomes that
users obtain from these files using their own calculations.
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Microdata
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Microdata
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Microdatos
6.000
5.000
4.000
3.000
2.000
1.000
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Thank you for your attention
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