Transcript Local 16 Power Point Training

Local 16 Power Point
Training
This PP presentation is to be used
to introduce and develop editing
skills in the Power Point program.
Know How To Learn

This presentation gives you a clue as to how to
learn Power Point.

Working in the program and being directed to
different areas gives you an introductions of the
basics and main functions.

Dissection, exploration and hacking are the keys
to learning any program.
7/18/2015
I.A.T.S.E. Local 16
2
Know the Basics
Take a moment to practice all this even if you know it.

View; Slide, Outline, Slide Sorter, Note
pages, Slide Show. (launch icons at lower left
of window)

Esc (escape) Key drops you out of Slide
Show.
7/18/2015
I.A.T.S.E. Local 16
3
Know the Basics
Take a moment to practice all this even if you know it.
The first rule in editing is
to select or click on
what has to be changed.
7/18/2015
I.A.T.S.E. Local 16
4
Know the Basics
Take a moment to practice all this even if you know it.

Editing function Keys. Ctrl + C,X,V,Z.
(copy,cut,paste,undo).

As well as Formatting Text Tools. (Bold,
Italic, Underline, Shadow, Text Right, Text
Center, Text Left, Bullets, Paragraph Spacing,
promote/demote)

Use Spell checking.
7/18/2015
I.A.T.S.E. Local 16
5
Know the Basics
Take a moment to practice all this even if you know it.

Saving files to a logical location and not
over writing original file. (place original files in
“Original” folder and edited files in “Show”
folder and leave them on the Operating System
Desk Top.)
7/18/2015
I.A.T.S.E. Local 16
6
What is a reasonable situation?

What do you do when you are surrounded by
three Doctors and two production assistants and
a room full of half interested on lookers?

What do you do if you are asked to edit on a
laptop computer that has the cursor button or
track pad set to where it is difficult to control?

What do you do when you are handed a sheet of
writing that is illegible and asked to type it in?
7/18/2015
I.A.T.S.E. Local 16
7
What is a reasonable situation.
Suggestions and tips.

Go through the entire presentation and make
editing notes on paper and then go back and do
the editing.

Request a standard Keyboard and mouse.

Carrie your own USB/PS2 mouse.
7/18/2015
I.A.T.S.E. Local 16
8
Know the Basics
Take a moment to practice all this even if you know it.
Hiding a Slide




To Hide Slides go into Slide Sorter.
Select Slide or Shift Select multiple Slides.
Go to Slide Show menu select Hide Slide.
Note marker next to slide that indicates that it is
hidden and will not be in presentation.
7/18/2015
I.A.T.S.E. Local 16
9
To Advance slides while Editing.
Windows

Macintosh
Page Up and Page Down keys

Fn. Page Up and Page Down
keys
To Advance slides while Presenting.
Windows
Page Up and Page Down keys
Arrow Keys
Mouse Buttons
Space Bar (advances)
7/18/2015
Macintosh
Page Up and Page Down keys
Arrow Keys
Mouse Button
Space Bar (advances)
I.A.T.S.E. Local 16
10
Start Editing
On the previous page practice Changing






The font size.
The font style.
The color of the font.
The Text
background fill color.
The Text
background fill
effect.
Change Bullet
7/18/2015







The Line size.
The Line style.
The line color.
Arrow style.
Drop Shadow.
3D effect..
Text box placement.
I.A.T.S.E. Local 16
11
Start Editing Images

On the Title page #1 Select Local 16
Image and practice Changing it’s shape
and placement.

On the Title page #1 Select Local 16
Image then copy and paste to next
page.
7/18/2015
I.A.T.S.E. Local 16
12
Start Editing Images

Paste image on this page and center it using Rules.
7/18/2015
I.A.T.S.E. Local 16
13
Start Editing Images

Insert/Picture/From File(your computer) or
Insert/Picture/Clip Art, image on this page and center it
using Rules.
7/18/2015
I.A.T.S.E. Local 16
14
Start Editing Images
From the menu View/Master; Slide Master, Title Master,
Handout Master and Notes Master.

Slide Master is where you edit Header, Footer, Page
Number, Background and would place an image that
would be seen on every page. (such as animation strip under
title)

Handout Master is where you set the Printing Format.
7/18/2015
I.A.T.S.E. Local 16
15
Editing Tables
Select this Table and change its contents and then change the style.
Cables
XLR
VGA
BNC
RGB
Power
REX
7/18/2015
1999
50
55
54
45
36
15
2000
40
44
43
54
27
20
I.A.T.S.E. Local 16
2001
30
33
32
45
39
25
16
This is the same information
that is in the table
60
XLR
50
VGA
BNC
RGB
Power
REX
40
30
20
10
0
1999
7/18/2015
I.A.T.S.E. Local 16
2000
2001
17
Editing a Graph
On previous page select graph and enter graph editing.







Change information in spread sheet.
Change style of graph.
Change by column and by row.
Change size of graph.
Change line size and color.
Change vertical column line size and color.
Change horizontal row line size and color.
7/18/2015
I.A.T.S.E. Local 16
18
Editing a Graph
On previous Graph page select graph and enter graph editing.




Change “Ledger”; font style, size, color, etc.
Change style of graph then make
adjustments so that it looks appropriate.
Change graph lines and points or bars or pie
segments; style, size, color, etc..
Insert small text box with supplemental
information on top of graph.
7/18/2015
I.A.T.S.E. Local 16
19
Editing Animation
Slide Show / Custom Animation
This line enters on first click.
 Then this line enters on second.

This line enters on third click.
 And they are programmed to
enter automatically.

Change this with Slide Show / Custom Animation menu.
7/18/2015
I.A.T.S.E. Local 16
20
This is a Chart Page
Open it and enter your own data.
7/18/2015
I.A.T.S.E. Local 16
21
Projection Issues
Font size should be as big as possible.
 Never use a font less then 20pts.
 Do not have too much information on a
page.
 Use a color that contrasts with
background.

7/18/2015
I.A.T.S.E. Local 16
22
Projection Issues

Use a Background that dose not have
black in upper left hand corner. ( This is a
sync issue for the projectors)

Never use a pattern fill. (morrieing)
7/18/2015
I.A.T.S.E. Local 16
23
Projection Issues

In the Next set of slides, the text is too
small and the color dose not contrast
enough for projection but looks good on
the monitor.
7/18/2015
I.A.T.S.E. Local 16
24
Key Shortcuts
Activity













Shortcut Keys
Insert a new slide
Switch to the next pane (clockwise)
Switch to the previous pane
(counterclockwise)
Make a duplicate of the current slide
Start a slide show
Promote a paragraph
Demote a paragraph
Apply subscript formatting
Apply superscript formatting
Open the Font dialog box
Repeat your last action
Find
7/18/2015
I.A.T.S.E. Local 16
CTRL+M
F6
SHIFT+F6
CTRL+D
F5
ALT+SHIFT+LEFT ARROW
ALT+SHIFT+RIGHT ARROW
CTRL+EQUAL SIGN (=)
CTRL+PLUS SIGN (+)
CTRL+T
F4 or CTRL+Y
CTRL+F
25
Key Shortcuts
Activity













Shortcut Keys
View guides
Delete a word
Capitalize
Bold
Italicize
Insert a hyperlink
Select all
Copy
Paste
Undo
Save
Print
Open
7/18/2015
CTRL+G
CTRL+BACKSPACE
SHIFT+F3
CTRL+B
CTRL+I
CTRL+K
CTRL+A
CTRL+C
CTRL+V
CTRL+Z
CTRL+S
CTRL+P
CTRL+O
I.A.T.S.E. Local 16
26
To really learn a Program
You have to build something with it.



The challenge is to build a 15-20 page Power Point Presentation
about something that you know, like Electrics, Carpentry, AV,and
subdivisions of “Distro, Movie Distro, Stage Lighting, Movie
Lighting,ETC board Operation, Movie Carpentry, Projection,
Audio, Video, Rigging, etc. Stick to basic understandings.
These can be down loads from the local16.org website and be
used as on-line training for stagehands.
Use this Master Slide and Arial as a red font. Continuity will build
a good website and training program. Theses slides will also
project well.
7/18/2015
I.A.T.S.E. Local 16
27