Transcript Introduction to using computers

INTRODUCTION TO USING
COMPUTERS
Lesson 1 – Microsoft Word
Contents
1. Introduction
2. Managing folders and saving documents
3. Changing fonts
4. Page layout
5. Paragraphs
6. Adding clip art and images
7. Adding tables
8. Saving and printing
1. Introduction
Microsoft Word is software which enables you to
create and edit professional-looking documents
such as
 letters;
 reports or assignments;
 posters; and
 booklets.
These may include pictures, clip art, tables, charts,
shapes, charts, SmartArt, WordArt, headers,
footers and page numbers.
1. Introduction
At the end of this Unit, you will be able to:
 Manage folders and save documents
 Change fonts
 Change page layout and paragraph alignment
 Add/remove bullets
 Add/remove clip art, images and tables
 Copy and paste text
 Save and print a document
1. Introduction - Hardware
VISUAL DISPLAY UNIT
(VDU)
Printer
On/Off button
USB Ports
Computer
Memory stick
“QWERTY” Keyboard
Mouse
1. Introduction – Keyboard
Escape
Tab
Capitals lock
Alt
Control
Shift
Back space
Spacebar
Delete
Enter/Return
Print Screen
Functions
1. Introduction - Mouse
Left click
Move the mouse
to move the cursor
on screen
Right click
1. Introduction
 Microsoft Word provides the ability to write
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


and save documents.
When you save a document, you must give it
a name e.g. My Report.doc
If you don’t save the document, you will lose
your work forever.
It is important to know where you save them.
So you can create FOLDERS to put them in.
You must also give a name to each folder.
Saving a Word document
1. Click on File
2. Click in Save As
3. Type in the name of the document
4. Click OK
Minimise the window
Half size the window
Close document
Icons in Word
FONT tools
CLICK here to
SAVE your work
PARAGRAPH
tools
CLICK here to
Change line spacing
Toolbar
Scroll down by
keeping left
click down and
“dragging”
your mouse
down
Place the cursor over this marker. Keep pressing the left mouse button
and drag the marker to the left or right to zoom out or zoom in respectively
START button to open a new Word Document
Need help?
2. CLICK on what you
need help with here e.g.
File management
1. CLICK ? for
support
3. Changing fonts
FONT Tools
4. Changing paragraphs
Alignment Tools
4. Changing line spacing
Double
spacing
Single
spacing
N.B. You can have more
than one document open
at the same time. Click
here to access them
4. Changing paragraphs
Bullets
Numbers
Multi-level numbers
Paragraph shading
N.B. You can remove bullets
or numbers by clicking here
and then clicking None
5. Inserting
Clip Art
Shapes
Images
SmartArt
Searching Clip Art
5. Inserting a header/footer
Footer Tool
Header Tool
Scroll down by keeping left
click down and “dragging”
your mouse down
5. Inserting page numbers
1. Click here
2. Scroll down by keeping left
click down and “dragging”
your mouse down
5. Inserting a table
Left click and drag to get
the right number of
columns and rows
5. Inserting symbols
1. Click here
3. Click on the symbol you
want and then click Insert
2. Scroll down by keeping left
click down and “dragging”
your mouse down
Make a mistake?
 You can undo anything by clicking here

 Alternatively you can a) highlight anything and
then press Delete or b) press Backspace
6. Copying and pasting
1. Highlight the text to be copied by
continually right clicking and dragging the
mouse before removing right click
2. Click Control and C to copy
3. Move cursor to point where you want to
paste
4. Click Control and V to paste
6. Copying and pasting
4. Click here
or CTRL and V
to paste
2. Click here
or CTRL and C
to copy
3. Move the
cursor to
where you
want to copy
1. Highlight text by
”dragging” the cursor
while holding down
the left mouse click,
before letting go.
6. Carrying out a screen dump
To make a copy of what is on screen, you can
carry out a screen dump as follows:
1. Click Control and PrtSc
2. Move cursor to point where you want to
paste
3. Click Control and V to paste
Screen dump
Saving a Word document
1. Click here OR
2. Click on File
3. Click in Save As
4. Type in the name of the document
5. Click OK
You can save on your computer desktop,
in Documents, in LSST Connect or
on a memory stick.
Please make sure that you select the right place.
Page Layout - Margins
Portrait/Landscape
Portrait view
Landscape view
Spellchecker and Word count
1. Click on Review
2. Click on
Spellchecker
5. Click on
Word count
4. Suggestion
3. Highlighted
misspelling
Saving a Word document
You can save a document on:
1. The hard drive inside a laptop or a computer
(C: drive)
2. A memory stick (E: drive) for transferring
information from one computer to another
BEWARE memory sticks are unstable and can
sometimes randomly lose work. They are also
very easy to lose. !
1. Click on File
Printing a document
6. Click on File
5. Click on number
of copies
4. Click on correct
printer
2. Click on
Print
3. Click on correct
settings
And finally………some TIPS
 Save your work regularly as you work on it. New
versions should be saved as XYZ.v1, XYZ.v2 etc.
 Don’t use memory sticks to store work; only to
transfer documents between computers.
 Remember that laptops generally have a shelf life of
5-6 years.
 Practice using Word whenever possible and try
experimenting with those keys you never use.
 Always use good virus check software if you go online (i.e. access the internet).
 Don’t share your assignment work with anyone else
or accept work from anyone else. You will be found
out for plagiarism and in a lot of trouble.
THE END
Any questions?