Transcript Slide 1

Division of Human Resources
Information will be posted: http://www.csn.edu/pages/382.asp
Presenters
John Scarborough
Director of Administrative Operations
[email protected] or x7489
Tina Petrie
Director of Salary Administration and Benefits
[email protected] or x7456
Michelle Hooper
Program Manager of Salary Administration
[email protected] or 7467
Objectives For Information Session
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Discuss Senate Bill 505
Discuss College Guidelines
Discuss Required Form
Questions
Legislative Pay Bill and Board Action
• SB 505 – mandates salary cut and furlough
• Board of Regents adopted provisions
• Procedures and Guidelines Manual, Chapter 3,
Section 8 to comply with SB505
Senate Bill 505
 Classified employees are subject to 2.5% pay reductions and six days of unpaid
furlough, which equates to an additional 2.3% payroll deduction, pursuant to SB 505
and in accordance with Department of Personnel implementation regulations.
 NSHE cannot apply exemptions from the pay reductions, for any classified
employees no matter what funding source they are paid from.
 Department of Personnel will be publishing revised salary schedules to reflect a
2.5% reduction. Retirement will only be paid based on the revised salary schedules.
Senate Bill 505
• No more than 8 furlough hours per work week;
• By September 30th each year, at least 12 hours of furlough leave must be taken;
• By December 31st each year, at least 24 hours of furlough leave must be taken;
• By March 31 each year, at least 36 hours of furlough leave must be taken; and
• By June 30 each year, 48 hours of furlough leave must be taken.
Senate Bill 505 (Salary Reduction or Furlough
Reduction Will Not Impact)
• Full-Time Service Credit
• Pay Progression Date
• Leave Accrual and FMLA
• Retirement Service Credit
• Determination of Probationary Period
• No Impact to Health Insurance Eligibility
• Holiday Pay (Day Worked Before Holiday)
• Seniority Purposes (Including Layoff Calc)
Guidelines For Classified Furloughs
 Every Classified Employee Must Participate
 Full-Time Employees must use furlough in 4 or 8 Hour Increments
 Part-Time Employees must use furlough based on average hours worked in
the previous six months
Guidelines For Classified Staff (Continued)
• Employees will request furlough leave use with supervisor
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approval
Designation Period will be Every Six Months
All furlough leave hours must be taken 1st -15th OR 16th – 31st
(Must be Same Pay Period for Six-Months)
Form Must Be Completed by July 8 and by January 1 of the
2011-12 Fiscal year and by July 1 and January 1 of the 20122013 Fiscal year.
Guidelines For Classified Staff (Continued)
• Overtime/Standby Pay May Not occur In Same Work Week
• Can’t Use Sick or Annual Leave for Furlough Day
• Can’t Select Holiday as Furlough Day
• No Cash Value for Unpaid Furlough Leave
• Changes to Pre-Approved Schedule (Discretion of Management)
 Limited exceptions must be approved, in advance, by the Senior Vice President of
Finance and Facilities in conjunction with the relevant Appointing Authority and the
Special Assistant to the President/Director of Administrative Operations in the
Division of Human Resources.
Guidelines For Classified Staff Earning
Additional Compensation
 Compensation associated with classified employees teaching is considered additional pay
(overtime).
 For purposes of complying with furlough regulations, classified employees cannot earn
additional compensation during a work week when the employee is in an unpaid furlough
leave without an exception granted by the Senior Vice President of Finance and Facilities in
conjunction with the Vice President of Academic Affairs and the Special Assistant to the
President/Director of Administrative Operations in the Division of Human Resources.
 An exception to teach is NOT necessary IF the classified employee will not be on an unpaid
furlough leave during any calendar period in which they teach (e.g., a semester). This will
necessitate such classified employees taking their unpaid furlough leave outside the required
teaching schedule WHILE STILL ENSURING THAT THE MANDATORY QUARTERLY
MINIMUMS FOR FURLOUGH ARE REACHED. (e.g., minimum of 12 hours per quarter in
the fiscal year.)
Guidelines For New Classified Staff
 An employee who is initially appointed to state service after July 1, 2011,
may only be required to take the number of hours or days of furlough leave
that is required to be taken during the remainder of the fiscal year after his
appointment. If such an employee is appointed on a day other than the first
of a month, the employee shall be required to take the proportional amount
of furlough required for the remainder of the quarter to begin in the
succeeding month after employment.
Processing Required Form
What to Include on Form:
• Current Work Schedule
• 1st and 2nd Furlough Day or Hours Each Month
• Supervisor will Circle/Check Approved Choice
• Supervisor will Sign Form and Provide Copy to Employee
• Supervisor will Submit Form to Leavekeeper
Processing Required Form (Leavekeeper)
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Leavekeeper will Fax Form to HR at 651-5778 OR Scan to
@[email protected]
Leavekeeper will Place Original in Leave File
Leavekeeper will Write “F” on Leave Card for Furlough Leave
Time Taken
Initial Form Due to HR by July 8, 2011
http://www.csn.edu/pages/382.asp
Processing Required Form (Human Resources)
• HR Representative will Review Form
• If Form is Prepared Correctly, hours will be Placed on Upload
file to be Submitted to BCS Payroll for Processing
• If Form is Prepared Incorrectly, Form will be Returned to
Employee for Necessary Corrections; Supervisor and
Leavekeeper will be Notified
Questions ???
Professional Employees Salary Reduction
ALL NSHE professional employees are subject to a 2.5% pay cut
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Base salary remains at current level
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Contract amount reflects the 2.5% salary reduction
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Retirement is not paid on the 2.5% salary reduction
Professional Employees
Unpaid Leave – “A” Contract Faculty
•Six days of unpaid leave per year
•Non-instructional faculty may request to take unpaid leave at any time, with supervisory approval.
Instructional faculty may request to take unpaid leave on any non-teaching day with supervisory
approval.
•Pay is reduced additional 2.3% over the contract year on a monthly basis
•Retirement contributions are made by employee and employer on the 2.3% unpaid leave
reduction.
•To request your scheduling of furlough leave you must complete the “Professional Leave Request
Form” (http://www.csn.edu/PDFFiles/HR/professional_leave_form.pdf ). After the request is
reviewed and approved by your Supervisor you will need to submit the “Leave Request Form” to
Human Resources.
Professional Employees
Unpaid Leave – “B” Contract Faculty
• 4 days of unpaid leave per year
• Unpaid leave may be taken on any non-teaching day, in half day increments, with
supervisory approval
• Pay is reduced additional 2.3% over the contract year
• Retirement is paid on unpaid leave
•To request your scheduling of furlough leave you must complete the “Professional Leave
Request Form” (http://www.csn.edu/PDFFiles/HR/professional_leave_form.pdf ). After the
request is reviewed and approved by your Supervisor you will need to submit the “Leave
Request Form” to Human Resources.
Professional Employees
Unpaid Leave – “B+” Contract Faculty
• 4.5 days of unpaid leave per year
• Unpaid leave may be taken on any non-teaching day, in half day increments, with
supervisory approval
• Pay is reduced additional 2.3% over the contract year
• Retirement is paid on unpaid leave
•To request your scheduling of furlough leave you must complete the “Professional Leave
Request Form” (http://www.csn.edu/PDFFiles/HR/professional_leave_form.pdf ). After the
request is reviewed and approved by your Supervisor you will need to submit the “Leave
Request Form” to Human Resources.
Questions ???
Other Changes Coming July 1, 2011
Administrative / Academic Pay Date Shift
Health Insurance Premiums, Deductibles and Co-Pays
http://www.csn.edu/pages/382.asp
Retirement change from 11.25% to 12.25%
Faculty Pay Day Change
• Change payday from last day of month to the first working day of the
month
• Timing of this change at this time is not known, more information to
follow, please watch your e-mails for this notification
• 11 pay periods in 2012 if implemented
• Direct deposit timing is dependent on your individual financial
institution.
Health Insurance Changes Effective July 1,
2011 Monthly Premiums
COVERAGE
CD PPO HDHP
Deductible
$1,900/$3,800
HMO
No Deductible
EMPLOYEE
$43.90
$116.57
EMPLOYEE + SPOUSE
$198.40
$338.16
EMPLOYEE +
CHILD(REN)
$91.71
$225.25
EMPLOYEE + FAMILY
$246.23
$446.84
Monthly Premiums for Plan Year
July 1, 2011
Domestic Partners
EMPLOYEE/DOMESTIC PARTNER (DP)
COVERAGE
CD PPO HDHP
Deductible
$1,900/$3,800
HMO
EMPLOYEE PLUS DP
$611.91
$641.67
EMPLOYEE + DP’S CHILD(REN)
$219.67
$374.10
EMPLOYEE + CHILDREN OF BOTH
$91.71
$225.25
EMPLOYEE + DP + EMPLOYEE’S
CHILD(REN)
$659.81
$750.35
EMPLOYEE + DP + DP’S CHILD(REN)
$787.77
$899.20
EMPLOYEE + DP + CHILDREN OF BOTH
$659.81
$750.35
PPO Deductible Amounts
Plan Year 2011
Deductible Type
Individual
Family
Annual Medical
(CD PPO HDHP)
$1,900.00
$3,800.00
Annual Dental
(CD PPO HDHP and
HMO)
$100.00
$300.00 (3 or more )
Annual Prescription (CD
PPO HDHP)
$1,900 (Part of Medical)
$3,800 (Part of Medical)
Classified Health Care Premiums
• Split health care premium deduction between paycheck on the 10th and 25th
• The target date for implementation is September 2011
• Watch for announcements
Scope of Dental Coverage
Regardless of the medical plan chosen all employees participate in
a self-funded PPO dental plan (Diversified Dental Services).
 Coverage is offered for preventive services (routine exams and up to 4
cleanings per year). In-network provider service is paid at 100%.
 Coverage is offered for basic services (full mouth x-rays, fillings, simple
extractions, root canals). The plan pays for in-network service 75% (after
deductible).
 Coverage is offered for major services (single crown, bridgework, dentures,
tooth implants). The plan pays for in-network service 50% (after
deductible).
Questions ???