Transcript ICPI Chapter Leader Orientation

For New Chapter Officers and Directors
• Welcome to your new leadership position in
your chapter and ICPI! This presentation is
designed to guide you in your new role as a
volunteer leader.
• This presentation will provide an overview of:
 ICPI Mission, Goals and Membership
 Chapter Leadership Roles and Responsibilities
 Chapter Leader Resources
• ICPI is the leading technical organization
providing resources on emerging trends,
technology and information in the segmental
concrete pavement industry
• Founded in 1993, ICPI has more than 1,000
members across North America
• Vision: ICPI supports members in assuring segmental
pavement systems are the preferred choice for sustainable
and environmentally friendly pavements in North America.
“Pavers in every project”
• Mission: to increase the application of segmental concrete
pavement systems in North American commercial,
institutional, governmental, industrial and residential
markets.
• Who are ICPI members?
Our members are the heart of the organization. The unique
membership consists of strong, passionate leaders
committed to the future growth and success of our
industry.
• Goal 1. Develop and implement a sustainability marketing plan for
the institutional, commercial, and industrial markets.
• Goal 2. Increase awareness and acceptance of segmental pavement
systems by design professionals and specifiers.
• Goal 3. Increase awareness and acceptance of segmental pavement
systems by government at all levels.
• Goal 4. Achieve adoption of segmental paving technologies in
university curricula.
• Goal 5. Improve paver installation through education
• Goal 6. Grow and retain membership to achieve positive annual
growth
• 8 Staff Members
• Headquartered in Herndon, VA
• Board of Directors, 7 Standing Committees, 2
Subcommittees
Members
Board of Directors
Staff
Executive Committee
Committees
Task Groups
Subcommittees
• 8 ICPI Chapters:
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Arizona
Central Florida
Northern California
North Georgia
Old Dominion
Ontario
Southwest Florida
Western New York
• Membership in an ICPI Chapter is separate
from membership in the national
organization
• Required to be a national member in order to
obtain chapter membership
• Chapter membership dues:
 $200 for first chapter
 $50 each additional chapter
(from Model Chapter Bylaws):
• to increase the application of segmental concrete
pavement systems in commercial, institutional,
governmental, industrial and residential markets
within a specific region.
• to inform, educate and work with contractors,
architects, landscape architects, engineers,
construction trades and others in the segmental
pavement construction industry on matters of
interest to the industry and of benefit to the
Chapter membership.
• Serves the principal governing body of the Chapter with
full supervision and control over all Chapter business
affairs and activities.
• Consists of President, Vice President, Secretary/Treasurer,
Immediate Past President, and no less than two (2) and no
more than five (5) at-large Directors
• Directors fill one or more specific roles in the following
functional areas:
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Membership
Education
Marketing
Communications
Fundraising/social events
• Term: 2 years
• Must meet at least four times per year
• Each member of the Chapter Board has one
vote on any matter lawfully and properly
brought before the Board of Directors.
• The Chapter’s Board of Directors determines
the programs and policies of the Chapter.
• Provides the vision, structure, culture and
environment to enable the Chapter to meet the
mission and goals
• Leads the Board in governance of the Chapter
• Develops agenda and proceeds over Board and
Chapter meetings
• Works with Board to develop the future goals and
annual objectives for the Chapter
• Formulates the annual budget for the Chapter
• Responsible for day-to-day activity of the Chapter,
including delegation of responsibilities and followup on tasks assigned to others
• Establishes and maintains effective processes and
communications to enable the Board to serve
members effectively
• Responsible to keep the Chapter financially sound
• Maintains current policies and procedures and
ensure that the successor knows how and where to
access them
• Mentors and prepares the president-elect
• Performs the duties of the President in his/her absence
• Assists the President in the establishment of chapter goals
and objectives
• Assists the President in the executive direction of chapter
affairs
• Assists in the execution of programs and activities
• Consults with the President throughout term of office to
provide for continuity and smooth transition of chapter
leadership
• Assists committee chairpersons and members to make
plans, and to supervise and coordinate committee work
• Notifies all board members and chapter
members of meetings
• Maintains all chapter records
• Distributes board, chapter, or committee
meeting minutes
• Maintains chapter membership roster
• Performs all accounting for the chapter,
including managing cash receivables and
expenses
• Supervises the financial transactions of the
chapter
• Records chapter activities for inclusion in the
annual report
• Assists in preparing the chapter’s annual budget
• Keeps accurate financial records and prepares
accurate and informative financial statements
• Ensures that the Chapter complies with federal,
state and local reporting requirements
• Serves as an advisor to the President
• Serves as the chair of the Nominating
Committee
• Serves as a member of the Finance Committee
• Promotes the value of membership to
prospective and current members
• Identifies and recruits new members of the
chapter
• Evaluates current member services of the
chapter
• Publishes and distributes an annual chapter
membership directory
• Welcomes new members
• Maintains regular communication with chapter
members to ensure awareness of chapter
activities, are active in programs, and that
membership retention is achieved
• Tracks membership statistics (new members,
renewals, changes/deletions, dues, etc.)
• Maintains updated membership supplies and is
familiar with membership tools on the ICPI
website
• Encourages volunteerism among the
membership
• Plans and coordinates 4 education programs per year
• Solicits program topics and evaluates relevance and
interest to members
• Promotes educational events
• Administers program events within a budget
• Secures speakers and locations for events
• Collects and reports on participant feedback of
programs
• Provides education program/events details for
chapter website and/or newsletter
• Files for continuing education credits
• Develops and implements a marketing
campaign that promotes and advocates on
behalf of the segmental concrete pavement
industry, the chapter and its members
• Defines the scope of the chapters market and
indentifies target segments and key
stakeholder groups
• Advises Board of market trends
• Markets special projects/events
• Develops goals for maintaining and improving chapter
communications
• Supports chapter activities through the internal chapter
communications such as the newsletter, updates, email
blasts, etc.
• Provides expertise and support for other communication
and publication efforts such as meeting announcements,
chapter brochures, etc.
• Maintains the chapter website
• Prepares and publishes a chapter newsletter
• Produces press releases as needed
• Ensures chapter information is communicated on a regular
basis to all chapter members
• Plans and implements at least one fundraising
and one social chapter event per year
• Develops and implements a plan to generate
non-dues revenue
• Solicits and secures sponsorships and other
non-dues revenue
• Collects and reports on participant feedback
of programs, and issues feedback to plan
future events
Attend 4 meetings a year
Plan to stay for the whole meeting
Prepare for the meeting and read agenda materials
Attend as many chapter meetings as possible
Get feedback from members on important issues and
ask them how the chapter can provide more value
• Participate at meetings, share your views
• Board decisions made need to be supported by all
• Comply with Anti-trust Laws for Association Meetings
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• Planning
 Participate in setting goals and carrying specific
plans for the chapter
 Develop a strategic plan for the year
• Budgeting
 Develop a chapter budget for the year
 Operate responsibly within the budget
• Succession planning and training
 Arrange for your successor and provide training
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Chapter Bylaws
Chapter Charter
Past Meeting minutes
Membership records
Copies of Annual Reports submitted to ICPI
Financial Statements and Reports
Strategic Plan
• Chapter Leader Resource Center – Online at
www.icpi.org/chapterresources
 Governance and Administration - Access resources and tools to effectively
manage your chapter as a volunteer leader.
 Financial Management - Managing a chapter is like running a business. It
requires fiscal responsibility. The board is accountable to the membership for
being good stewards of the chapter’s financial resources.
 Leadership - Tap into information that will help you develop your leadership
skills and prepare future leaders.
 Membership Development - Use sample templates and ideas to grow your
membership, retain members and engage members in new ways.
 Education & Chapter Programs - Tips, tools and templates for successful
chapter education programs and events.
 Marketing & Communications - Promotion, marketing and communication
of the chapter, its members and programs are key to a successful chapter.
 Chapters Document Repository - Documents, tools and samples from ICPI
chapters
• Learn from other chapter leaders, share experiences, best
practices and lessons learned with the following resources:
 Chapter Leader Workshops & Teleconferences - ICPI holds bimonthly chapter leader teleconferences and an annual chapter leader
workshop in conjunction with the HNA tradeshow. Announcements
are sent to all chapter leaders regularly.
 Chapter Leader LinkedIn Group - A forum for ICPI Chapter Leaders
to discuss and network with each other online.
http://www.linkedin.com/groups?about=&gid=3688680&trk=anet_u
g_grppro
 Chapter Subcommittee - Responsible for assisting in the
development and maintenance of ICPI Chapters and all items
pertaining to the development of new chapters and support of existing
chapters.
http://www.icpi.org/sites/default/files/chapter_subcommittee_roste
r_1-12-11.doc
 Chapter Contacts - A list of current chapter locations and their
contact information. http://www.icpi.org/node/435
• American Society of Association Executives (ASAE) - ASAE is the
only organization representing the entire association profession
and serving the needs of association professionals.
http://www.asaecenter.org
• The Nonprofit Center – Find resources to help with effectively
managing your chapter. http://www.nonprofitcenter.com
• Chapter Leaders Playground - Provides education and training
for chapter leaders. http://www.chapterleadersplayground.com/
• Board Source - Information on Board Governance.
http://www.boardsource.org
• ICPI Chapters would not be successful
without the hard work from our volunteer
leaders. We hope your experience will be
rewarding!
• For questions, call Jessica Chase, Manager of
Membership and Administration at (703)
657-6898 or email: [email protected].