Transcript Slide 1

Special Education Consolidated
Grant Application
and
Program Guidelines
Revisions for 2011-2012
TEA|Division of IDEA Coordination
May 2011
PS3502 Private Schools
Participation Form
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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PS3502 Private Schools
Participation Form
Revisions:
• Part 6 Children Served section
• Part 8 Documentation of the Consultation
Process section - Attachment
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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PS3502 Private School Form
Child counts are entered in 4 sections:
• Part 2 Children Evaluated
• Part 4 Proportionate Share Calculation for
IDEA-B Formula Funds
• Part 5 Proportionate Share Calculation for
IDEA-B Preschool Funds
• Part 6 Children Served
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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PS3502 – Part 2
Part 2 Children Evaluated:
The number of parentally-placed private school
children aged 3 through 21 evaluated
July 1, 2010 through June 30, 2011
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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PS3502 – Part 4
Part 4 – Formula Funds, Lines b and c:
b: Total number of children with disabilities
aged 3 through 21 in the PUBLIC schools on the
Last Friday in October 2010
c: Total number of parentally-placed private school
children with disabilities aged 3 through 21
in PRIVATE schools on the Last Friday in October 2010
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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PS3502 – Part 5
Part 5 – Preschool Funds, Lines b and c:
b: Total number of children with disabilities
aged 3 through 5 in the PUBLIC schools on the
Last Friday in October 2010
c: Total number of parentally-placed private school
children with disabilities aged 3 through 5
in PRIVATE schools on the Last Friday in October 2010
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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PS3502 – Part 6
Part 6 Children Served – Revised text
• Previous version: Of the number of eligible children
indicated in part 4c (private school children ages 3-21,
last Friday in October 2010), number receiving services
on the Last Friday in October 2010
• New version: Of the number of private school children
ages 3-21 determined to be children with disabilities
on the Last Friday in October 2009, number of children
who received services in 2010-2011
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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PS3502 – Part 8
Part 8 Documentation of the Consultation Process
• According to the Federal regulations:
– If representatives of participating private schools
have not provided written affirmation to the LEA
that timely and meaningful consultation took
place, the LEA must submit documentation of the
consultation process to the State Agency
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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PS3502 – Part 8
• The PS3502 Private School form already
describes the LEA’s consultation process
• Therefore, LEAs only need to provide
additional information in the attachment:
– A description of the LEA’s attempts to receive
written affirmation from the private school
representatives who did not provide written
affirmation
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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PS3502 – Part 8
Revised Attachment for Part 8:
• Previous version: Describe your consultation
process
• New version: Describe the attempts you made
to obtain written affirmation from the private
school representatives
– Only report for those private schools that did not
provide written affirmation
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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PS3502 Attachment for Part 8
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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BS6006 Budget Summary
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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BS6006 Budget Summary
Revisions:
• Part 2 IDEA-B Preschool Entitlement
• Part 2 Maintenance of Effort (MOE) Voluntary
Reduction section
• Part 2 Coordinated Early Intervening Services
(CEIS) section
• Part 5 Professional and Contracted Services
section
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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BS6006- Part 2 IDEA-B Preschool
Entitlement
In the past:
• During Planning Phase, IDEA-B Preschool
allocations indicated as Tentative Entitlement and
calculated on:
– Base only
• During Maximum Phase, IDEA-B Preschool
allocations indicated as Maximum Entitlement
and calculated on:
– Base
– Population
– Poverty
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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BS6006- Part 2 IDEA-B Preschool
Entitlement
New:
• During Planning Phase, IDEA-B Preschool
allocations indicated as Maximum Entitlement
and calculated on:
– Percentage of base, population, and poverty
• During Maximum Phase, IDEA-B Preschool
allocations indicated as Maximum Entitlement
and calculated on:
– Re-calculated base, population, and poverty based on
final amounts received from USDE
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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BS6006 – Part 2 IDEA-B Preschool
Entitlement
• No changes to IDEA-B Formula calculation
• Will continue to be indicated as:
– Tentative Entitlement during Planning Phase
– Maximum Entitlement during Maximum Phase
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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BS6006 – Part 2 IDEA-B Preschool
Entitlement – Previous
Planning Phase: Entitlements listed as Tentative Entitlement for both
IDEA-B Formula and IDEA-B Preschool
Maximum Phase: Entitlements listed as Maximum Entitlement for both
IDEA-B Formula and IDEA-B Preschool
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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BS6006 – Part 2 IDEA-B Preschool
Entitlement – NEW
Planning Phase: Entitlements listed as Tentative Entitlement for
IDEA-B Formula and Maximum for IDEA-B Preschool
Maximum Phase: Entitlements listed as Maximum Entitlement for both
IDEA-B Formula and IDEA-B Preschool
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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BS6006 – Part 2 MOE Reduction
Part 2 MOE Voluntary Reduction – Revised
Previous version:
– Only completed by those LEAs which chose to reduce
MOE by up to 50% of the increase in entitlement
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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BS6006 – Part 2 MOE Reduction
Part 2 MOE Voluntary Reduction – Revised
New version:
• Must be completed by all LEAs
• One of three choices must be selected:
– I did not meet the eligibility criteria to voluntarily reduce MOE
for 2010-2011
– I was eligible to voluntarily reduce MOE for 2010-2011 but did
not exercise this option
– I was eligible to voluntarily reduce MOE and exercised this
option
• If this option is chosen, the LEA must report the actual dollar amount
of the reduction
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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BS6006 – Part 2 MOE Reduction
Part 2 MOE Voluntary Reduction – New version
• For the first member district, the fiscal agent must use the
drop down arrow to select a member district
• After selecting the first member district and selecting one
of the three choices, all additional member districts are to
be added by selecting the “Add Member District” button
• When a new row is populated, the fiscal agent should then
use the drop down arrow on the new row to select another
member district
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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MOE Voluntary Reduction
Revised guidance is provided in the
Program Guidelines and on the
special education webpage at:
http://www.tea.state.tx.us/index2.aspx?id=
2147499882
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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MOE Reduction – 2 Types
1. MOE Voluntary Reduction based on 50% of
the increase in entitlement
– Eligibility criteria:
• Must have an increase in entitlement from previous
year,
• Must have Meets Requirements determination,
and
• Must not have been identified with Significant
Disproportionality
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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MOE Reduction – 2 Types
2. MOE Reduction based on Exceptions
–
Voluntary departure, by retirement or otherwise, or
departure for just cause, of special education or related
services personnel
–
A decrease in the enrollment of children with disabilities
–
The termination of the obligation…to provide a program
of special education to a particular child with a disability
that is an exceptionally costly program…
–
The termination of costly expenditures for long-term
purchases…
–
The assumption of cost by the high cost fund
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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MOE Reduction – 2 Types
• Only MOE Voluntary Reduction amounts
should be reported on the BS6006
• Do not report on the BS6006 MOE reductions
due to MOE Exceptions or due to failure to
maintain effort
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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MOE Reduction
• Relationship of MOE Voluntary Reduction and CEIS
– CEIS reserved in the year of the Voluntary MOE
Reduction must be subtracted from the calculated
amount of the MOE Reduction:
1.
2.
3.
4.
Determine the increase in entitlement
Determine 50% of the increase
Subtract CEIS
The remainder is the amount the LEA may
reduce MOE if eligibility criteria is met
• Reminder: The freed-up funds must be spent on
ESEA allowable activities during the year of the
reduction
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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BS6006 – Part 2 CEIS
Revised – affects SSAs
• Previous version
– Fiscal agents of SSAs indicated CEIS as a total amount
for the entire SSA
• New version
– Fiscal agents of SSAs must indicate CEIS amounts at
the member district level for member districts that
are reserving CEIS
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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BS6006 – Part 2 CEIS
Revised – affects SSAs
• For the first member district, the fiscal agent must use the drop
down arrow to select a member district
• After selecting the first member district and entering the CEIS
amount, all additional member districts are to be added by
selecting the “Add Member District” button
• When a new row is populated, the fiscal agent should then use the
drop down arrow on the new row to select another member district
• Do not select member districts that are not reserving CEIS funds
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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BS6006 – Part 5 6200
Professional and Contracted Services
• Added “6299” to the title of Professional and
Consulting Services
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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BS6006 – Part 5 6200
According to the Financial Accounting and Reporting (FAR) Module of the TEA
Financial Accountability System Resource Guide (FASRG):
6219 (Professional Services) is to be used only for contracted professional
services for:
• Architecture
• Optometry
• Landscape architecture
• Land surveying
• Medicine
• Accounting (other than audit services)
• Professional engineering
• Real estate appraising
• Professional nursing
6299 (Miscellaneous Contracted Services) is the
appropriate code for professional services related
to special education
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Program Guidelines
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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CEIS
Added:
• If an LEA reserves CEIS funds, but later decides
not to use the funds, the LEA should submit
an amendment to zero out the CEIS funds
– Any LEA with CEIS funds budgeted on their
application will be required to submit the SC5100
CEIS Data Collection form to report the number of
students served
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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CEIS
Reminder:
• Preschool funds may be reserved for CEIS
purposes, but may not be used to serve
preschool children
• Preschool CEIS funds may only be used to
serve nondisabled, struggling students in
grades K-12
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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CEIS
Added:
• CEIS funds may not be used for universal screening
instruments that are used to screen all students
Reminder:
• CEIS funds may be used for:
– Professional development related to CEIS
– Providing educational and behavioral evaluations, services,
and supports to students who are not currently identified
as needing special education or related services, but who
need additional academic and behavioral support to
succeed in a general education environment
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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CEIS
Added:
• Personnel 6100 or Contracted Services 6200:
– Positions that do not directly benefit nondisabled,
struggling students, e.g., CEIS program evaluators
or coordinators, are not allowable
• The LEA must report the number of students served by
CEIS on the SC5100 CEIS Data Collection form;
• Therefore, positions funded with CEIS funds must
directly serve nondisabled, struggling students
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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CEIS – Supplement Not Supplant
Added:
• CEIS funds may be used to carry out CEIS
aligned with activities funded and carried out
under the ESEA if those funds are used to
supplement, and not supplant, funds made
available under the ESEA for the activities and
services assisted using CEIS funds
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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CEIS – Supplement Not Supplant
Added:
CEIS funds may not be used:
• To provide services that are otherwise required by
Federal, State, or local law
– If a student is being served under a 504 plan and/or the
district’s Dyslexia program, CEIS funds may not be used
* If a 504 student or a student with dyslexia (who is not
identified as a student with a disability) is not currently
being served under these plans
OR
the requested services are an enhancement to the existing
services, CEIS funds may be used
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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CEIS – Supplement Not Supplant
Added:
CEIS funds may not be used:
• To provide services that were paid for with other
funds in a prior year, including services that were
paid with ESEA funds
*An LEA might be able to rebut these presumptions
through the presentation of evidence that, even
without CEIS funds, the other funds would not have
been used in the current year for the activities now
paid for with CEIS funds
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Class/Object Codes
Reminder:
• The approval of budgeted costs in the application
pertains only to the allowability of the activity and cost
and not its accounting treatment
• For questions related to expenditure coding,
please consult the Financial Accountability System
Resource Guide (FASRG) located at:
http://www.tea.state.tx.us/index4.aspx?id=1222
or contact the Division of School Financial Audits at
512-463-9095 for guidance
• Failure of the LEA to properly classify cost items may
result in an unfavorable audit finding
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Software
Added:
• LEAs may not obligate or expend grant funds
for multi-year software subscriptions because
these business arrangements provide a
benefit for a period longer than the grant
period
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Curriculum
Added:
• Core curriculum used for all students may not
be purchased with IDEA-B funds, even the
portion that is being used by students with
disabilities
• Credit recovery cost items are not allowable
with IDEA-B funds
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Reminder….
• Any item that is used by all students may not be
funded with special education funds
• Any item that is used by all students may not be
split-funded with special education funds
• Items used by all students must be funded by the
fund source used for general education students
• Special education funds may only be used for
items that are supplemental to those used by all
students and/or address the unique needs of the
child that results from the child’s disability
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Amendments
The following always require specific approval so amendments are required if
adding new cost items to these categories:
• 6100: All positions
– Amendment required even if increasing quantity of previously approved
position
• 6200: All pre-populated cost items
– Includes contracted direct and related services
• 6300: All technology hardware and software
• 6400: All pre-populated cost items
– For some pre-populated items, only charter schools must receive specific
approval
• 6500: Always requires specific approval
• 6600: All capitalized cost items require specific approval
– Amendment required even if increasing quantity of previously approved item
• CEIS: All CEIS cost items require specific approval
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Amendments
Clarification on changing quantities of previously
approved cost items:
• 6100: Any increase or decrease in the quantity of
previously approved positions requires an
amendment
• 6300: Any increase or decrease in the quantity of
previously approved non-capitalized technology
hardware or software does not require an
amendment. Revised text in program guidelines
• 6600: Any increase in the quantity of previously
approved capitalized cost items requires an
amendment. Decreases in quantity do not
require an amendment.
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Amendments
Added text to Amendment section
Removing cost items from the application:
• Cost items may not be removed from the
application during an amendment if funds
(from the fund source on the application) have
already been expended during the grant
period.
• The cost item and amount of funds expended
must remain on the application throughout
the grant period.
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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SSA Configuration Changes
• SSA Contracts effective for the new school
year (July 1) must be sent to IDEA
Coordination by June 1 for the following:
– Revised contracts for configuration changes
– New contracts for newly formed SSAs
• TEA will not approve the Special Education
Consolidated Grant application for the new
school year until the contract is received
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Schoolwide Programs
Added:
• Information related to schoolwide programs
added to the program guidelines and to the
special education webpage
http://www.tea.state.tx.us/index2.aspx?id=2147
499894
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Proportionate Share
Added:
• If the LEA does not have proportionate share
funds because no parentally-placed private
school children with disabilities were
identified the last Friday in October of the
previous year, the LEA is not obligated to
provide special education and/or related
services to a new child during the year in
which there are no proportionate share funds
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Compensatory Services
Added to Allowable Activities and Use of Funds
section of the Program Guidelines:
• IDEA-B funds may be used to provide
compensatory services
• Compensatory services are those services an
LEA is required to provide due to the LEA’s
failure to provide special education and/or
related services
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Buses
Added:
• LEAs may purchase adapted buses to meet the
transportation needs of students with
disabilities whose IEPs include transportation
as a related service
• This bus should not be used to transport
nondisabled students
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Buses
Continued:
• The IDEA does not require LEAs to transport children
with disabilities in separate vehicles, isolated from
their peers
• In fact, many children with disabilities can receive the
same transportation provided to nondisabled children,
consistent with LRE
• When the student with disabilities’ transportation
needs can be met on the regular education bus, the
student should not be placed on the special education
bus simply because the child is disabled
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Buses
Continued:
• In limited circumstances, it is possible for a non-IDEA
qualifying child to access an IDEA-B funded bus
– See program guidelines for details
• Very strict circumstances apply
• LEAs must be careful that this exception is not used as
a way to avoid cost allocations from other fund sources
for transporting nondisabled children.
• If an LEA purchases a bus with IDEA-B funds to
transport all children, the LEA would be in violation of
the supplement, not supplant, requirements of IDEA
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Passenger Vehicles – Revised text
• Passenger vehicles for transporting students with
disabilities to and from school (including to and
from community based instruction and/or to and
from the RDSPD) are allowable
• A passenger vehicle is designed for carrying 10
persons or less
• Therefore, passenger vehicles purchased with
IDEA-B funds must not exceed a seating capacity
of 10 (excluding the driver)
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Passenger Vehicles – continued
• If the LEA needs to transport more than 10
children, a bus must be used instead of a
passenger vehicle
• A bus is designed for carrying more than 10
persons and meets the stringent school bus
safety standards issued by the Federal
government and recommended by the
National Standards Conference on School
Transportation
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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State Deaf Funds
NEW:
• Administrative costs for secretaries and
teacher supervisors for deaf services are
allowable with State Deaf funds
• Reminder: Administrative costs are not
allowable with IDEA-B fund sources
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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SC5100 CEIS Data Collection Form
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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SC5100 CEIS Data Collection Form
Added an additional year of data collection
• 2011-2012 SC5100 CEIS Data Collection form:
– Line a: Number of students served by CEIS during 20102011
– Line b: Number of students served by CEIS during 20102011 AND subsequently received special education and/or
related services in 2010-2011
– Line c: Number of students served by CEIS during 20092010 AND subsequently received special education and/or
related services in 2010-2011
– NEW Line d: Number of students served by CEIS during
2008-2009 AND subsequently received special education
and/or related services in 2010-2011
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Program Guidelines Related to SC5100
Example given for data collection for three years:
If nondisabled, struggling students receive CEIS in
2009-2010:
• First Year Submission - 2010-2011 SC5100:
– Report on Row “a” the number of students who
received CEIS in 2009-2010
– Report on Row “b” the number of those students in
Row “a” who subsequently received special education
and/or related services in 2009-2010
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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SC5100 Example continued
• Second Year Submission - 2011-2012 SC5100
– Report on Row “c” the number of those students who
received CEIS in 2009-2010 and subsequently received
special education and/or related services in 20102011
– Do not report the students who received special
education and/or related services in 2009-2010 since
they were reported on the previous year’s SC5100
– Only report those students who received CEIS in 20092010 and FIRST began receiving special education
and/or related services in 2010-2011
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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SC5100 Example continued
• Third Year Submission – 2012-2013 SC5100
– Report on Row “d” the number of those students who
received CEIS in 2009-2010 and subsequently received
special education and/or related services in 20112012
– Do not report students who received special
education and/or related services in 2009-2010 or
2010-2011 since they were reported in the previous
years’ SC5100s
– Only report those students who received CEIS in 20092010 and FIRST began receiving special education
and/or related services in 2011-2012
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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Questions?
Contact the Division of IDEA Coordination
• Phone: 512-463-9414
– Ask for a member of the funding team
• Email: [email protected]
TEA|Division of IDEA Coordination
May 2011 [Revised 5/10/11]
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