Transcript Effective Computer Presentations

Electronic
Presentation Guide
25th Annual International
Dosimetry Symposium and
National Dosimetry Records
Conference
Sponsored by
11/16/01 v1.0
Sample Presentation
This sample includes examples of text,
graphs, tables, and photographs that
may be included in typical oral
presentations. These slides also include
additional remarks in the “Notes”
section visible in Microsoft Power Point.
Please refer to these notes for additional
guidance.
2
Design Recommendations
• Dark background with light text
– White or yellow on black, dark blue or dark
maroon
– Maximize contrast
• Avoid gradients to light shades
• Avoid borders
3
Font Recommendations
• Use large font size
– >36 point for title, >32 for bullets,
– 24 for smallest print
This line is in 24 point type
• Use sans serif fonts
– Arial, Helvetica, Tahoma, Comic Sans MS, Impact,
Verdana
• DO NOT USE ALL CAPS
4
Text
• Single topic per slide
• Use text to highlight
– Verbal remarks fill in detail
– Limit text to 5-7 lines
5
Number of Abstracts
Graphs
300
200
100
0
1998
1999
2000
2001
Year
Poster
Oral
Total
6
Tables
Length of
Talk
Target No.
of Slides
Max. No.
of Slides
15 min.
12
20
30 min.
25
40
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Photos
8
Presentation Size
• Number of slides is limited by time
– General rule of 1 slide per minute
– More than 20 slides for a 15 minute
presentation may require a run through
• Files sent as e-mail attachments should
be limited to < 10 Mb
– Contact Symposium Task Force for special
instructions if file is larger
9
File Format
• Files must be in Microsoft Power Point 2000
or later format
– Files must be in PPT format
– Files will be converted to uneditable Adobe PDF
format for publication in Symposium Proceedings
CD
• All fonts, photos, tables, and graphs must be
embedded
• Audio, video or active hyperlinks can not be
supported!
10
Additional Formatting Recommendations
• Transitions
– Keep them simple
– Be consistent throughout the presentation
– Instantaneous transition preferred
11
IMPORTANT NOTICE
• The Proceedings CD will be
distributed DURING the
Symposium!
– Changes received after the established
deadlines will NOT be included in the
Proceedings CD!
12
Deadlines
• On-line registration to attend Symposium:
______, 2006
• Title of presentation received: _____, 2006
• Presentation received for review: _____, 2006
• Presenter check in:
–
–
–
–
Check in with the chairperson of your session
Review the presentation
Back-up overhead transparencies recommended
Last minute changes to computer files allowed only
as time permits but will not appear in Proceedings
CD!
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About this Presentation
• View this presentation first as a slide
show, then view note pages for more
detail
• Use a good virus checker
• Confidentiality not guaranteed
• “Test Slide” at end of presentation
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Effective Computer Presentations
An Example Illustrating Acceptable Design
Elements for HPS Meeting Presentations
using Computer Projection
Purpose
• Document mandatory standards and
recommended guidelines for electronic
slide presentation
• Provide electronic template
– The file you are reading has settings,
colors and fonts that conform to HPS
guidelines
– You may edit this file and replace our slides
with your presentation
16
Outline
•
•
•
•
Guidelines
Technical specs for electronic slides
Milestones and schedule
Good and bad examples
17
Standards and Guidelines
• Standard: mandatory requirements for
presentations
– Presentation may be dropped for failure to follow
– Standards are in white italic text
• Guideline: suggested good practices
– Result in good visuals
– It’s your choice: Deviate at your own risk
– Guidelines in ordinary yellow text
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Projection Computer
•
•
•
•
•
Pentium PC, 100Mhz or faster
64 Mbytes CPU memory
Microsoft Windows 98 or later
PowerPoint 2000 or later
Symposium supplies projection
computer
• All presentations pre-loaded on
projection computer
• Opportunity changes at the conference
will be extremely limited!
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Presentation File
• One file per presentation
• .ppt format – do NOT use .pps or
other formats
• File totally self contained
• No links to:
– Other files
– The internet
20
If You Use Earlier Versions:
• Projected with Microsoft
PowerPoint 2003
• .ppt file extension
• Earlier PowerPoint formats OK
– but check bullet fonts with 2003
– and check animation with 2003
21
Special Fonts or Symbols
• Do not assume Special fonts, symbols, bullets
will be on projection computer
• Watch out for:
–
–
–
–
–
Wingdings
MS Line Draw
Monotype Sorts
Scientific symbol fonts
Asian language fonts
• Can embed TrueType fonts in file,
– But it increases upload times
22
Style Guidelines
•
•
•
•
•
15-25 slides, including 4 mandatory slides
Each slide should have a title
9 lines max on a text slide
7 words max per line
In “File->Page Setup…” window specify:
– Slides sized for: “On Screen Show”
– Slide orientation: Landscape
• High contrast: Light lettering/lines on a
dark background
23
Style Guidelines (cont)
• Short phrases, not long sentences
• Use Arial, or similar sans serif font
– This line uses the Helvetica font
– The rest of the document uses Arial
• 36 Point Titles
• 28 point text
24
Mandatory Slides
• Title slide (logo permitted here)
• Purpose (of your work) slide
• Outline slide (of your talk, not your
paper)
• Detail slides (ie slides 4-18) go here
• Conclusion slide
25
Other General Tips
• Company (university) logo on title
slide only
• Show only what you will talk about
• Use single muted color for blank slides
– Use to focus attention on speaker
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Contrast
• High contrast very important
• Use light lines/text on a dark
background
– Foreground: White, yellow, light cyan
– Background: Black, dark blue, dark brown
– Caution: Red, orange or blue lettering and
lines become unreadable when projected
27
Display Speed
• Slides should display instantly
• Do not distract the audience with slow
transition effects
• Avoid overuse of slow graphics, fonts
and special effects
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Transitions Between Slides
• Special animation when changing from one
slide to another
• Usually highly distracting to audience
• Use only as special attention getter
• Default settings should be:
– Effect:
No transition
– Speed:
Fast
– Advance: On mouse click
• Mouse not on podium
– Consecutive slide order, only
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Transitions Between Lines
• Can be highly effective
• Focus attention on a specific line of a
slide
• Dim previous lines
• Make transitions be instantaneous
• Be consistent
• Suggest the technique used in this slide
guide
30
Sound Effects
• DO NOT USE SOUND EFFECTS
• Projection computer not connected to
sound system
• Sound effects slow down slide
transitions
• Noise from projection computer may
distract audience
31
Borders
• Do not use borders
• They reduce the amount of space
available for your text and data
• They slow down the slide display
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Diagram slides
•
•
•
•
•
Keep diagrams simple
Easy to view
Make text readable
Use all space in rectangle
Example follows:
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Backplane ASP Connections
Board 1
Board 2
Board 3
ASP
ASP
ASP
tdo
tck
PSBM
tms
tdi
34
trst
Presenting Data - Graphs
• Use graphs, not tables
• Keep graphs simple
• Eliminate or subdue distracting grid
lines
• Use large font sizes
• Example follows:
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Fault Coverage (%)
Fault coverage vs. No. of Vectors
100
80
60
40
20
0
1.0E+01
1.0E+03
1.0E+05
1.0E+06
No. of Vectors
36
Deadlines
• _______, 2006: Final version of PowerPoint
presentation submitted to
[email protected] as e-mail attachment
• ________, 2006: Check in and practice
presentations in Speaker Ready Room
• June 5 - 9, 2006: Actual Symposium
sessions
37
IMPORTANT NOTICE
• The Proceedings CD will be
distributed DURING the
Symposium!
– Changes received after the established
deadlines will NOT be included in the
Proceedings CD!
38
Some Bad Examples
• The next three slides show examples of
bad practices that should be avoided:
– Bad slide layout
– Improper color use
– Sound and transition effects gone mad
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• This slide has no title. Titles help guide the audience
through the talk. All slides except photographs
should have a title.
the “Enter” key to continue)
•(Press
The
type on this slide is too small. It’s readable here,
but when projected, only the presenter and maybe
those in the front rows will be able to read it. Those
in the back will be completely lost.
• USE OF ALL CAPITAL LETTERS OR ITALICS also
makes slides difficult to read. Use dark
backgrounds; not light!
• This slide would be easier to follow if indentations
were used.
• Don’t design your slides to stand alone. They are a
guide to your presentation. If they were
understandable by themselves, we could just publish
them and forget about presentations! Your slides
support what you say: They don’t replace it.
• This slide has too many words and too many points.
40
Bad Color Usage
Poor
Contrast
Board 1
Board 2
Board 3
ASP
ASP
ASP
Text too tiny
tck
PSBM
tms
tdi
41
trst
How to Annoy The Audience
(Press Enter)
• Misuse sound
• Overuse transition effects
• Focus the audience on your slides, not
the speaker
• Try to use every feature PowerPoint has
to offer
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Conclusion
• Keep your slides simple
• Use large fonts for high visibility
– 36 pt for titles
– 28 pt for details
• High contrast colors
• Highlight, don’t detail
43
Test Slide
• If your text and drawings fit within the
white rectangle, then you will be able to
project everything correctly. Press
Circle?
“Enter” 3 times.
Square? 44