Transcript Lee County Criminal Division - 20th Judicial Circuit Florida

Lee County Criminal Division
Strategic Work Plan – Fiscal Year:
2007- 2008
Lee County Pretrial Services
Mission Statement:

To provide quality and timely information
to the criminal courts, which will support
the judicial decision to release or detain
defendants at the earliest feasible
opportunity. Our efforts are intended to
promote equitable treatment of the accused,
to provide protection for the community,
and to comply with the Florida Statutes.
Core Business Functions:
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Collection, verification and investigation of
demographical and criminal history information
Public Defender screening
Conduct assessment of risk and need
Court Presentation
Monitor, track and supervise defendants placed on
Pretrial Supervision and various Diversion
Programs
Felony D.C.M.- Facilitate the most timely
disposition of felony cases by using a predictable
scheduling order based on assigned tracks/goals
Strategic Goal:
Develop and implement a proactive
departmental procedural approach in
accordance with case management or
supervision practices as a means of
ensuring effective and timely disposition
for all Lee County criminal cases.
Objective 1: Felony D.C.M.
To effectively manage cases according
to their nature and complexity to
ensure early disposition of appropriate
cases; to allow adequate time for trial
preparation and individual judge
management of more complex cases.
Subtasks: D.C.M.

Case Managers attendance at felony
arraignment, Case management conferences,
Pretrial Conf.- to facilitate court scheduling in
accordance with established time goals
(milestone: Jan. 08-ongoing)
 Case Managers to provide status updates to
the assigned Judicial Officer for each criminal
division (milestone: by Mar. 08)
Subtasks: D.C.M.
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Case Managers to review age pending reports for
their assigned criminal division on a weekly basis
and provide consistent updates to the court
(milestone: Jan. 08- ongoing)
 Case Managers are documenting and resolving
attorney scheduling conflicts with all D.C.M.
court events (milestone: Feb. 08- ongoing)
 Case Managers are to coordinate reassigned cases
to ensure proper case scheduling and resolution
(milestone: Feb. 08- ongoing)
Subtasks: D.C.M.
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Pretrial Services staff will maintain ongoing
communication with private attorneys, State’s
Attorney Office, Public Defender’s Office,
Judiciary, Clerk of the Courts to anticipate any
potential D.C.M. program conflicts/delays
(milestone: Feb. 08 – ongoing)
 Case Managers to maintain statistical reports on
felony D.C.M. performance measures, e.g.,
Pretrial Conference plea rates, percentage of
rollover trials/continuances to measure
effectiveness of Felony D.C.M. (milestone: May
08 – ongoing)
Output / Deliverables: D.C.M.
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Efficient case processing and backlog reduction of
20-30% in cases over one year of age and 80% ontime case processing of new cases filed in 2008.
 To improve predictability and efficiency in case
processing from arraignment through trial.
 Establishment of meaningful court events which
will lead to a trial certainty judicial calendar.
Comparison Of Pending Cases By Age
4,429
4,500
4,000
Since May 23, 2007 - Pending cases > 180
days have decreased 26%; Pending cases
< 180 days have increased 26%; Pending
cases > 365 days have decreased by 24% Per Odyssey as of Feb. 7, 2008
3,500
2,897
3,000
2,738
2,531
2,535
2,500
2,000
1,497
1,370
1,500
1,000
627554
500
0
< 180 Days
> 180 Days
365+
23-May-07
2,897
4,429
2,738
31-Dec-07
2,531
1,497
627
7-Feb-08
2,535
1,370
554
Resources: D.C.M.
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Pretrial Services’ Case Managers
State’s Attorney Office
Public Defender’s Office
Clerk Of the Courts
Judges
Court Administrator
Criminal Division Director
Deputy Criminal Justice Director-Pretrial Services
Objective 2: Reorganization
Reorganization of the Pretrial
Services’ Intake/Investigation Unit to
best utilize available resources;
ensure core business functions of
24/7 operation are being upheld.
Subtasks: Reorganization
Implementation of a “Team Lead” concept – who
will review all First Appearance summary packets
prior to First Appearance Court, provide ongoing
training / assistance to staff and coordinate
workflow organization within their team
(milestone: Jan. 08 – ongoing)
 Reassignment of M.H.C.P. Officer to the Intake/
Investigation Unit 24/7- provide staff assistance to
counter growing intake trends (Feb. 08 – ongoing)
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Subtasks: Reorganization
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Supervisory staff members to work a 12-hour shift
– accessibility to entire intake staff for mentoring,
coaching, training, as well as, cut down on
overtime expenditures and increase job retention
rates ( milestone: Jan. 08 – ongoing)
 Enhance the diversion intake classification and
identification process – Intake Unit to identify
prospective program participants and the Court
Presenter to notify the S.A.O./ P.D. of a potential
diversion program participant, as well as, possible
future Drug Offender Probation Supervision
Client (milestone: by Apr. 08 – ongoing)
Subtasks: Reorganization
Development of Pretrial Services’ Release
Authority proposal for Judicial review –
second degree misdemeanors: non-violent /
no V.O.P.’s (milestone: by Jun. 08 –
ongoing)
 Automation of Intake/ Investigation
statistical data for analysis and discovery of
growth trends (milestone: by July 08)
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Output / Deliverables:
Reorganization
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Effective, timely intake processing by staff to
assist the Judiciary in appropriate release
decisions.
 Reduction in the average length of stay for
misdemeanor and felony pretrial jail population
inmates at the Lee County Jail.
 Release Authority to alleviate jail overcrowding,
specifically, low risk / non-violent defendants
 Increase of appropriate E.I.D. candidates.
INVESTIGATION UNIT INTERVIEWS
First Quarter Intake Interviews
7,000
6,000
5,000
4,000
3,000
2,000
1,000
0
Since F.Y. 04/05: There has
Since F.Y. 04/05: There has
been a 40% avg. growth rate
been a 48% Avg.
growth rate
st qtr. Intakes
per year in 1
Per year in 1st qtr. Intakes
completed by Pretrial Services
completed by Pretrial Services
6,740
5,110
4,550
3,997
2,580
F.Y. F.Y. F.Y. F.Y. F.Y.
03/04 04/05 05/06 06/07 07/08
Release Authority Proposal
A six month
average
finds 26% of
def.’s
booked into
the Lee Co.
Jail bond
out prior to a
First App.
Hearing.
4000
3508
3500 3341 3415
3287
3276
3080
3000
2500
2000
1500
1000
863
826 772 1003
805 778
500
0
Jul. Aug, Sep. Oct. Nov. Dec.
07
07
07
07
07
07
Booked Into Lee County Jail
Bonded Prior to First Appearance
Resources: Reorganization
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Lee County Sheriff’s Office
Pretrial Services’ Intake Staff
Judges
Public Defender’s Office
State’s Attorney Office
Criminal Division Director
Deputy Criminal Justice Director- Pretrial
Services
Objective 3:
Supervision/Diversion
Programs
To further enhance case supervision /
diversion program practices that will lead
to an increase in the Pretrial Services’
successful case termination rate.
Subtasks: Supervision /
Diversion Programs
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Development of a status notification letter in lieu
of a violation of Pretrial Release – technical
violations only (milestone: by Aug. 08)
 Supervision will monitor potential diversion
candidates until contract is filed with the Clerk Of
Courts (milestone: Jan. 08)
 Implementation of C.J.I.S. supervision case
management system – automation of case
supervision processes to conduct more efficient
caseload tracking (milestone: Feb. 08 – ongoing)
Subtasks: Supervision /
Diversion Programs
Pretrial Services’ Officers to attend
misdemeanor arraignment on a weekly basis
to ensure all appropriate defendants have
been screened for the Public Defender
(milestone: Oct. 07 – ongoing)
 Development of tracking processes for
Officer contacts with diversion contacts
(milestone: by May 08)
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Output / Deliverables:
Supervision / Diversion
Programs
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Reduction in Pretrial Release revocations.
 Pretrial Release Officer to gain
discretionary violation authority.
 Automation of Pretrial Services’ processes
which will lead to more efficient case
processing in a timely manner.
Resources: Supervision /
Diversion Programs
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Pretrial Services Staff
 Judges
 C.J.I.S. Team
Lee County Probation
Mission Statement:
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The Department is committed to promoting the
safety and well-being of the citizens of Lee
County through effective community based
supervision of offenders by professional
individuals who strive to make a positive impact
upon their community. Our mission is
accomplished by: Enforcing Court Orders,
Advocating for victim’s rights and restitution, and
facilitating offender rehabilitation / resocialization
into the surrounding community.
Core Business Functions:
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Circuit / County Judiciary Support
 Case management / Supervision
 Jail Sanctioning Alternatives
 Enforcement of Court Orders
 Facilitate Offender rehabilitation /
resocialization into the surrounding
community while simultaneously ensuring
the safety of the public
Strategic Goal:
Develop and implement a proactive
departmental procedural approach in
accordance with case management or
supervision practices as a means of
countering current county violation of
probation trends.
Objective 1: Case Supervision
Fashion a series of small adjustments
geared toward the lowering of Officer
caseloads, thus enabling department
staff to provide more attention to each
individual case.
Subtasks: Case Supervision
Drug Offender Probation Supervision – utilizing
available resources to lessen jail population in on a
V.O.P. (milestone: by Mar. 08 – ongoing)
 Introduction Of Field Contacts – verification of
living arrangements, employment, attendance at
required treatment (milestone: by Apr. 08 –
ongoing)
 Community visibility and the building of a
relationship with local law enforcement agencies
(milestone: by Apr. 08 – ongoing)
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Subtasks: Case Supervision
Expanding the Probation Officer’s role to include
conducting Administrative Review Hearings on a
weekly basis (milestone: Feb. 08 – ongoing)
 Probation Officers to examine individual
supervision cases for the opportunity of early
termination; for the recommendation of a
modification of Court order to enhance
compliance (milestone: Feb. 08 – ongoing)
 Clerk Of Court’s Collection Program – as an
alternative to V.O.P. incarceration (milestone: by
Oct. 08)
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Output / Deliverables: Case
Supervision
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V.O.P. docket reduction for Judiciary.
 Initiation of Differentiated Case
Supervision.
 Job Growth opportunities and satisfaction
for employees with longevity.
Proposed V.O.P. Cases For The Clerk Of
Courts Collection Program
2007 Warranted Cases eligible for Clerk's collection
70
60
50
40
30
20
10
0
Number cases eligible
Percentage of w arranted cases eligible
June
July
August
Sept
Oct
Nov
41
43
70
31
38
38
16.80%
15.70%
23.50%
14.60%
12.80%
15.10%
Resources: Case Supervision
Lee County Sheriff’s Office
 Criminal Division Director
 Deputy Criminal Justice Dir. – Probation
 Enforcement Officer’s / Team Leads
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Objective 2: Pretrial Services
& Probation Working Together
Utilization of departmental resources in an
effort to combine strengths and avoid
redundancy of manpower while tracking
defendants through the judicial process.
Subtasks: Team Concept
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Immediate notification by Pretrial Services Intake
Officer to the assigned Probation Officer via email when a Probationer commits a new law
violation – enables P.O. to take necessary action in
a timely manner (milestone: Jul. 07 - ongoing)
 Collaborative effort between Pretrial Services and
Lee Co. Probation to ensure adequate coverage for
monthly Polycom proceedings.
Subtasks: Team Concept
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Enhancement of information sharing between pre
and post adjudication – e.g., defendants
background summary, notice of information and
booking sheet (milestone: by Jun. 08 – ongoing)
 Inter-department team building / strategic planning
– joint interaction between Deputy Criminal
Justice Directors to strengthen Criminal Division
(milestone: Oct. 07 – ongoing)
Output / Deliverables: Team
Concept
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Development of a Criminal Division philosophy
that promotes inter-department unification.
 Department employees value one another’s job
role.
 All staff members in the Criminal Division begin
to view how they fit into the “big picture” of the
criminal justice system. Employees begin to see
beyond their desk.
Resources: Team Concept
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Criminal Division Director
 Deputy Criminal Justice Dir. – Pretrial
 Deputy Criminal Justice Dir. – Probation
 Pretrial / Probation Officers / Case
Managers
 Criminal Justice Analyst
Objective 3: Training /
Uniformity
To facilitate the standardization of
department training to enhance Officer
effectiveness with client interaction and
caseload management
Subtasks: Training / Uniformity
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Basic field safety training for Probation
Officers; they will undergo a self-defense
course through L.C.S.O. to gain an
understanding of an exit strategy while out
in the community (milestone: by Mar. 08)
 Probation Department staff to draft a new
policies and procedural manual / desk
reference (milestone: by Apr. 08 – ongoing)
Subtasks: Training / Uniformity
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A joint collaboration between Judiciary and
Probation Department management to produce an
orientation video for Spanish – speaking
Probationers (milestone: by Jun. 08 – ongoing)
 Deputy Criminal Justice Dir. – Probation will
explore all applicable seminars or training
opportunities that are fiscally responsible
(milestone: ongoing)
Output / Deliverables: Training
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Uniformity amongst Probation Department staff
where everyone has the same tools to succeed in
the community as a fine representation of the
Court.
 Probation Department will be meeting the needs
of our growing Spanish – speaking clientele.
 Communication of Department policies,
procedures, mission statement and vision for the
future, e.g., The Probation Officer begins to see
beyond their own desk.
Resources: Training
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Deputy Jeff Santella
 Human Resources –A.O.C.
 Judiciary
 Team Leads
 Deputy Criminal Justice Dir. – Probation
 Criminal Division Director
What this strategic plan hopes
to achieve……
A Unified Criminal Division
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A Criminal Division that will develop
statistical mechanisms to anticipate and
assess future resource needs.
 A Criminal Division that maintains clear
roles and responsibilities for all staff
members, who gain an understanding of the
entire Criminal Division’s mission and
vision.
A Unified Criminal Division
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Integration of criminal justice processes and
data sharing between Pretrial Services and
Probation.
 A Criminal Division that ensures all staff
members are appropriately trained and
provided encouragement, mentoring, and
job coaching on a regular basis by
management.
Criminal Division Organizational Chart
Crim Div Dir
Scott
Dep Crim Just Dir
PTS
Liza
Dep Crim Just Dir
Prob
Jeff
Adm Sup
Vacant
Adm Asst
Yazmin
PT Sup Intake
Ed
3 NCIC/Cler
Andrea, Bridget,
Niquinya,
Adm Asst
Lorraine
PT Sup
Misd Case Man
Ervin
PT Sup Intake/Inves
Kirsten
Team Lead 2
Mercedes, Elizabeth
4 Intake Off
Ashley, John, Angela,
Laveta
Team Lead 2
Angelina, Dexter
PT Sup Div Unit
Amy
3 PT Off
1 Clerical
George, Kim, Marcelina
Mariem
3 Intake Off
Nick, John, Herrera
4 PT Off
2 Clerical
Katrina, Edgar, Faye,
Michelle, Ann, Joanna
8 clerical staff
Pam, Carolyn, Kathy, Gloria
Season, Danijella, Sharon,
Marion
PT Sup Fel
Case Man
Jim
3 PT Case Managers
1 Clerical
Scott, Luceal, Jennifer, Alice
Adm Asst Cler Sup
Judy
Crim Just Anal
Belinda
Prob Enf Tm 1
Doug
3 Drug Off PO
Maria. Greg, Oscar
6 MM/TT PO
Lisa, Windy, Frank,
Rene, Tisme, Robert
Prob Enf Tm 2
Bill
2 Sp PO,
2 Sr. Felony PO,
2 Dom Vio PO
Henry, Jennifer,
David, Candy, Alonzo, Ed