Transcript U of A PowerPoint Template Number 1

Instructions
for
End-of-year Financial Reports
for
Clubs without a Private Bank Account
What is Required?
For all active clubs/groups without a private bank
account, the following reports are required:
1) Statement of Financial Position
2) Annual Group Property-Inventory Report
Download or Print Report Forms
The end-of-year financial reports are located on
the Information for Clubs web page on uaex.edu
at the following link:
http://uaex.edu/about-extension/associate-directorfinance-administration/club-information.aspx
Excel Forms vs. Printable Version (PDF)
There are two versions of the following forms on the
Information for Clubs web page:
• Statement of Financial Position
• Annual Group Property-Inventory Report
• You can use the Excel forms which include formulas to
calculate many of the totals for you.
• Or if you prefer to print out the forms and write in the
information and totals, you can use the PDF version.
Financial Reporting Periods
• Active 4-H clubs and groups are to report from October 1st
through September 30th each year.
• Active Master Gardeners clubs are to report from January
1st through December 31st each year.
Due Dates and Where to Send
• Clubs/groups are to complete, sign, and date the end-of-year
financial reports within a reasonable amount of time after the
end of the financial reporting period and send them to the
staff chair at the county Extension office for review.
• Reports are due within 90 days of the end of the financial
reporting period from the staff chair to the Associate Director
for Finance and Administration.
• 4-H – Reports are due at the LRSO by December 31st
• MG – Reports are due at the LRSO by March 31st
Statement of Financial Position
The Statement of Financial Position is a “snapshot” of the
club’s/group’s financial position at a specific point in time,
i.e., on the last day of the financial reporting period.
• 4-H
September 30th
• Master Gardeners
December 31st
Instructions for Statement of Financial Position
Clubs/Groups without a Private Bank Account
Assets:
• Cash and/or Checking Account:
• Write or type “no private bank account.”
• Other:
• List any individual inventory or equipment items or any other
assets valued at $500.00 or more.
Enter the Total Assets. If you use the Excel form, the total will be
automatically calculated.
Do not include any items valued less than $500.00 as an asset on this
form.
Sample1: Statement of Financial Position (no private bank account)
Annual Group Property-Inventory Report
The Annual Group Property-Inventory Report is to record all individual
inventory or equipment items valued at $500.00 or more and ANY AND ALL
firearms regardless of value (to include guns, rifles, pistols, BB guns, air rifles,
and bows).
Active clubs or groups that do not have any equipment or inventory meeting
the above criteria or any firearms are still required to submit a report.
Do not submit a blank report. Write or type “no inventory” or “zero
inventory” under the Item Description, sign and date the form (see next
slide).
The total inventory value of this report may be different from the inventory
or equipment included as assets on the Statement of Financial Position
since all firearms are required to be listed on the Annual Group PropertyInventory Report regardless of value.
Sample: Annual Group Property-Inventory Report (no inventory)
Instructions for
Annual Group Property-Inventory Report
• List individual equipment or inventory items valued at $500.00 or
more and ANY AND ALL firearms to include guns, rifles, pistols, BB
guns, air rifles, and bows (regardless of value – see next slide).
• Enter the Date Acquired.
• Enter the Item Description and include the serial number, if applicable.
• Enter the original Purchase or Acquired Price. Do not depreciate any
values.
• Carry forward only the items valued at $500.00 or more to the Statement of
Financial Position as Assets: Inventory/Equipment.
• Enter the Storage Location.
• Enter any Notes.
• Enter the Total. If you use the Excel form, the Total will automatically
calculate.
Sample: Annual Group Property-Inventory Report with firearms
Annual Group Property-Inventory Report (cont’d):
• Read the certification and be sure to include all items as indicated.
• Enter the club/group name.
• The form is to be signed and dated by the club/group treasurer and
president.
Clubs/groups are to sign, date, and forward the required end-ofyear financial reports to the staff chair at the county Extension
office.
The staff chair will review and, once approved, will sign the
reports and send them to the LRSO at the following address:
Associate Director for Finance and Administration
U of A – Division of Agriculture
Cooperative Extension Service
2301 South University Avenue
Little Rock, AR 72204