Transcript How to Run a Great Contest

How to Run a
Great Contest
District 62
Toastmasters Leadership Institute
January, 2010
Margaret Sieh, DTM – Lt. Gov. Edu. & Train.
Training Agenda
• Preparation
• Rules
• Test your Knowledge
Objective
Prepare you to conduct
and participate in any
Toastmasters
educational contests.
Preparation
Plan Early
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Contest Dates
Location
Materials
Roles
Communicate with contestants
Publicize internally & externally
Date Selection
• Based on District communicated
schedule
– Clubs – February; August
– Areas – March; September
– Divisions – early April; October
– District – April 23-25; Oct/Nov
• Coordinate with other clubs, areas,
divisions to prevent conflicts
Location
• Appropriate site for size of contest
• Room layout
– Enough seats for audience
– Aisle for contestants to get to lectern
– Clear view of timing device
• Special needs of contestants
• Possible sites
– Companies that host a club
– Libraries
– Restaurants
Materials
• Contest Kit - #1169, E, H, TBL, TT - $10
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Speech Contest Manual
Rulebook (5)
Tiebreaking Judge’s Guide and Ballot
Time Record Sheet and Instructions for Timers
(2)
Counter’s Tally Sheet (3)
Speaker’s Certification of Eligibility and
Originality (4)
Speech Contest Biographical Information (4)
Judge’s Guide and Ballot (5)
Materials (cont’d)
• Notification of Contest Winner – 1182 –
$0.15
• Judge’s Guide and Ballot – 1172, 1179,
1180, 1181, 1191 – 10 for $1.25
• Tiebreaking Judge’s Guide and Ballot –
1179A, 1180A, 1181A, 1188 – $0.15
Materials (cont’d)
• Certificates – $0.60 each
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International Speech – 500, 501, 502, 505
Humorous Speech – 554, 555, 556, 557
Tall Tales – 564, 565, 566, 567
Table Topics – 569, 570, 575, 576
Evaluation – 571, 572, 573, 574
Participation – 510D
A – 1st Place
B – 2nd Place
C – 3rd Place
Roles
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Toastmaster and/or Chair
Chief Judge
Extra Roles:
Judge (5+)
• Invocator
Tiebreaking Judge
• Refreshments
Timer (2)
Sergeant at Arms (2)
Ballot Counter (3)
Sample Speaker (Eval)
Contestant Communication
• Give rules
• Judging criteria
• Explain eligibility
– Conference presenter
– Conference role
– District Officers cannot compete
• Notify future level contest dates
Communicate to Members
• Email
• Social Media groups
• Club and District Website
• Include full address of location for
ease of online mapping
• Create flyers
Public Relations
• Submit press releases before and
after contests
– Before each level – informational,
general public interest
– After each level – profile of the winner(s)
and announce next level
• Use Social Media to post events
Rules
Effective January to December
Eligibility
• Member in good standing in club in
good standing
– April grace period May 31st
– October grace period November 30th
• International Speech – minimum of 6
speeches*
• Not an official District Officer
• Not presenting at conference or involved
in significant role
*Exception – clubs chartered in current TM year.
Contest Procedure
• Brief judges and contestants
• Evaluation – Sample Speaker
• Evaluation & Table Topics – contestants leave the
room – need a staging area
• Announce
“What's in a name? That which we call a rose
– name, title; title, name
– name, topic; topic, name
– name, name
By any other word would smell as sweet.“
William Shakespeare
Romeo and Juliet (II, ii, 1-2)
• Get phonetic spelling of name
• Contestants remain in room after speak
• Interview contestants
Table Topics - Topic
• General in nature
– Word
– Phrase
• Write it down
• Keep it short
• Not mundane
• Qualification
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Timing
Table Topics - 1:00 to 2:30
Evaluation - 1:30 to 3:30
Humorous & International - 4:30 to 7:30
Tall Tales - 2:30 to 5:30
• Lights
– Green – 1:00; 2:00; 5:00; 3:00
– Yellow / Amber – 1:30; 2:30; 6:00; 4:00
– Red – 2:00; 3:00; 7:00; 5:00
• Leave lights on until next timeframe met
• Have a back up in case of light failure
• Circle names on timer’s sheet outside of range
Announcement of Winners
• Places Announced
– 5 or more contestants – 1st, 2nd, 3rd
– 4 or fewer – 1st and 2nd
• Complete Notification of Winner form
– Give to next level Contest Chair
– Suggest writing 3rd place on the back
• Non-announced places are to remain
confidential
• Disqualifications announced but no
names
Copyright
• Forms, certificates and trophies with logo from
Toastmasters International are copyrighted
• Do NOT Copy
• Purchase or download ballots from WHQ
• Homemade certificates and locally purchased
trophies cannot contain:
– Toastmasters International logo
– The name “Toastmasters” or “Toastmasters International”
• Trophies purchased from WHQ can be engraved
locally
2010 Changes
• Clarifying language
• International Speech
– Judging requirements
– Semi-Final versus Regional process
Questions
Contact Information
Kristal DiCarlo, DTM
International Director
216-233-1009
[email protected]
Objective Met?
Are you ready??
Let’s find out…