Transcript SharePoint Adoption Through Social Collaboration

SharePoint Adoption Through
Social Collaboration
#newsgator
@avepoint_inc
Today’s Speakers
Eric Sauve
VP, Corporate Development
NewsGator
@esauve
Greg Headley
Enterprise Account Executive, NW Region
AvePoint
@gregheadley
2
Propelling the Future of Productivity
SharePoint- Vision vs. Reality
4
Business Nirvana
IT Chaos
• Self-service technology
leads to business agility
• Loss of control over growth,
sprawl and security
Growing Your SharePoint Deployment
More Valuable
Enterprise
Deployments
Line of
Business
Applications
Collaboration
Tool
Content
Repository
More Complex
Evolution of Corporate Intranets –
Moving from “What” to “Who”
Static
Dynamic
Information Centric
Network
Drives
Websites
People Centric
Portals
Are you here?
Social
Business
Business Objectives of Any SharePoint Deployment…
• High user adoption
• SharePoint becomes an
integral part of business
processes
• SharePoint becomes the
central repository for the
organization’s documents,
information and intelligence
Be Careful What You Ask For!
• High user adoption
– More user management and complex,
fragmented permissions to manage as
inheritance gets broken
• SharePoint becomes the central
repository
– Expensive SQL storage gets eaten up
quickly as users upload files and retain
versions
– Site Collections, Sites, Lists/Libraries
need to be created and managed
• SharePoint becomes an integral part of
the organizations business process
– Uptime, reliability and performance
become essential
– Customizations and advanced integrations
grow complex and need a process for QA
and development
Goal for Today
Find ways to drive SharePoint adoption
while….
Keeping governance and best practices
in mind to manage growth and protect
your SharePoint investment
Social for the Enterprise
Consumer Social Changing Expectations of Corp IT
Corporate =
Social Business
Public = Social Media
& Social Networking
•
Experiences
•
Projects
•
Recommendations
•
Decisions
•
Connections
•
Issues
•
Advice
•
Ideas
•
Share
•
Proposals
•
Comment
•
Trainings
•
Review
•
Products & Services
Core Social Model
Profiles
Connections
Security &
Privacy
Content
Events
The Business Value of Social
Manage Knowledge &
Discover Expertise
Attract & Retain
Talent
Improve Customer
Satisfaction
Innovate New Products
& Services
Relationships + Conversations + Activities
Reduce Cycle Times &
Time-to-Market
Drive Revenue &
Increase Profitability
Enable Large Scale
Transformation Initiatives
Increase Employee
Engagement
Business Benefits of Social Collaboration
Source: NewsGator Client Survey at Annual User Conference
NewsGator Social Sites 2010
Expanding the Social Capabilities of SharePoint
Solution
Packages
Idea Stream
News Stream
Communities
Social Profiles
Spotlight
Video Stream
Activity Stream
Social Insights
On Premise
Mobile
Microblogging
Desktop &
Email Clients
BPOS/SPO Delivery
Microsoft SharePoint 2010
Social Sites
Base
LOB
Systems
CRM
ERP
HRIS
Supporting Social Initiatives
An IT Perspective
• Social Collaboration Platforms…
• Enhance user experience
• Provide breakthrough collaboration and productivity
• Capitalize on existing investments
• Now with all this User Generated Content – we need…
– Scalable Server, Information, and Storage architecture
to support future growth
– Responsible content management
• Including migration strategies!
– Reliable content availability
– Efficient management and administration
This Is the World We Live In
Architect
Grow
Implement
Manage
Architecting Enterprise-Wide Information
Considerations
Common Tools and Practices
• Site structuring/restructuring
• Content management/classification
• Content lifecycle management
• Managed Metadata
• Enterprise Keywords
• Content Organizer
• Content Type Hub
• Retention Policies and Records
Management
Planning for Findability
Information Architecture Considerations
• As SharePoint grows, content often needs to be
restructured.
• Common examples:
• Documents between folders, libraries, and sites
• Items between lists and sites
• Sites between Site Collections
• Promotion and demotion of sites (consolidate or expand)
Taxonomy, Classification, Governance
How do we classify content?
What do we do with it?
• “Bottom Up”
•
•
•
•
– Enterprise Keywords
• “Top Down”
– Managed Metadata
– Content types
Workflow?
Approval?
Retention?
Restriction?
Enhancing Scalability with DocAve
Farm C
Accommodate global users
•
Quickly expose legacy
data into SharePoint
•
Optimize global
access with georeplication
•
Simplify management
and compliance with
global policy
deployment
•
•
Automate change
management
Extend SharePoint
storage to optimize
costs and
performance
Farm A
Web FrontEnd Servers
Application
Servers
Storage
Layer
Farm B
Cloud
Storage
Clustered
SQL Server
File
Server
Protecting Your Investment
Monitor Health and Ensure Global Protection with DocAve
•
•
Monitor
SharePoint’s health
globally
Protect valuable
SharePoint assets
–
–
Multiple farms
NewsGator Social
Sites
Custom solutions
Workflows
–
–
–
–
Content
Security structure,
Wikis, blogs, MySites
Metadata
–
–
•
Simplify Restore
process
• Content DB
• Search Index
• Web Apps
• Site Collection
• Site
• List/Library
• Folder
• Item/Document
• Version
• Metadata
• Hive
• GAC
• Gallery
• Site Definition
• Solutions
• Cust. Features
• Central Admin DB
• Config DB
• IIS Metabase
• IIS Settings
• Web.Config
• InetPub
Social Data
Content
Customizations
SharePoint Configurations
Externalized Data (BLOB)
System Configurations
Binary File (OS / SharePoint)
The Big Picture
If you’re just here, you’re
really missing out…
Or here…
… enjoying simplified
SharePoint management
and optimized storage…
SharePoint
AvePoint
Or here…
… getting tons of
business value from
social collaboration…
NewsGator
But you should be HERE!
Getting the best of all worlds!
Q&A
#newsgator @avepoint_inc
Learn More
• Learn more about the AvePoint & NewsGator partnership
at http://www.avepoint.com/partners/newsgator/
• Download NewsGator’s 15-day Trial of Social Sites 2010 @
www.newsgator.com
• Download DocAve to try for 30 days @
www.avepoint.com/download
Greg Headley
Enterprise Account Executive
AvePoint
[email protected]
Eric Sauve
VP, Corporate Development
NewsGator Technologies
[email protected]
@bkellner
NewsGator/AvePoint Integration