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FLEMISH COOPERATION PROGRAMME Central and Eastern Europe Call 2009 Information session Internationaal Vlaanderen Ljubljana 29-1-09 Structure • Procedure • Criteria • Historical background - statistics • Some cases, examples of best practice • Orientation, changes in priority Internationaal Vlaanderen Ljubljana 29-1-09 Method • Rephrasing the official call • Rhetorical point of view • Unravel the decision making • Historical roll back Internationaal Vlaanderen Ljubljana 29-1-09 Objectives • Transfer of knowledge • Replication and promotion of best practice • Spread and adaptation of procedures • Information in pre-market or non competitive economical and social processes • Value oriented rather than profit oriented Internationaal Vlaanderen Ljubljana 29-1-09 Situation 2009 2008 – – – – 55 formally correct requests, 32 approvals 2,656 mio euro average subsidy 83.000 euro 0,250 mio unused funds 2009 – Area 1 – 1,170 mio euro – Area 2 – 1,900 mio euro – Area 3 – 0,450 mio euro Internationaal Vlaanderen Ljubljana 29-1-09 Situation 2009 • Area 1 – EU members, EU-12, new 2004 – No country quota – Quality criterium first • Area 2 – Country quota for KRO, MAC – Area quota limit for rest • Area 3 – Country quota for MOL, UKR Internationaal Vlaanderen Ljubljana 29-1-09 Evolution • 2001: 2002: 2003: 2004: 2005: 2006: 2007: 46 45 47 37 24 40 33 6.172.000 6.172.000 5.720.000 2.920.000 2.820.000 2.452.000 2.920.000 • Till 2003 max subsidy was 85% • From 2004 max subsidy 50% • From 2004 EU effect (EFRD) Internationaal Vlaanderen Ljubljana 29-1-09 Milestones • 92 – 2000 - 420 projects, 60 mio euro volume • 2000 – Pre-accession treaties with COE countries – Financing Foreign Affairs (85%) + 15% < partner – 5 priority sectors (agriculture - SME - social environment – ports) – quota per country / country helps with selection • 92 – 2000 - Image effect, export for Flanders - regional autonomy in foreign affairs Internationaal Vlaanderen Ljubljana 29-1-09 Post 2000 Objectives • • • • • • • • EU policy convergence, compliance Institutional stability Democratic decision making Social market economy Multiple stakeholders balance Long term planning Identify like-minded actors Social (e-)quality Internationaal Vlaanderen Ljubljana 29-1-09 Operational targets • • • • • Knowledge transfer Training civil servants Capacity development, leverage improvement Social model of consensus decision making Empowering non-state economical actors SME Federations and interest clusters, ngo’s City and regional executive bodies Regulators (infrastructure, utilities) • Ecological compliance Internationaal Vlaanderen Ljubljana 29-1-09 Procedure Who can apply? • Any Flemish enterprise, organisation, institute, federation, public body etc • Located in Flanders or • Located in Brussels operating in Dutch • Middlefield organisations • Together with one (or more) CEE based partner(s) • You need a Flemish promoter • We can help you identify one Internationaal Vlaanderen Ljubljana 29-1-09 Procedure How is the application dealt with? – Screening on formal grounds – Evaluation on content, quality and budget – Ranking – Decision • foreign affairs dept, partner country, expert committee, finance, ministry • possibly budget adjustment loop Information flow, typical for 06-08 period – Bad news in less than four months – Good news in up to seven months – Budget loop after five months Internationaal Vlaanderen Ljubljana 29-1-09 Procedure What are the limits in Area 1 (!) – 50% of project cost as subsidy – Remaining 50% has to be proven input – 15% minimum threshold own funds from commercial promoters – 150.000 euro for one year projects – 300.000 euro for projects from 24 to 36 months – 36 months duration limit Area 2 projects – max 85% subsidy towards same limits Internationaal Vlaanderen Ljubljana 29-1-09 Procedure • Origin of initiative is neutral, all parties sign • For trilateral projects some limits of Area 2, 3 apply • Accountability from both sides, financing from Flemish promoter • Notification binds timing commitment, start & finish • Installements 30 / 30 / reporting / 40% • Document structure (electronic, paper) – iv.vlaanderen.be/nlapps/docs/default.asp?id=518 • We do provide case by case councelling Internationaal Vlaanderen Ljubljana 29-1-09 Procedure How to fail? Almost with certification! • .ac to .ac, study grants, teachers, language * • Individuals • Mere transfer of goods or services • Construction or infrastructure (post 2000...) • One time events (conference ...) • Feasability study with no implementation commitment • Humanitarian aid • Commercial goal (but not commercial promoter!) • Commercial project proxied by non-commercial partner • B2B, joint ventures (but subcontractors are fine) * • Internationaal Vlaanderen 46 language course units, different programmes in 2008 • Flanders Investment and Trade Ljubljana 29-1-09 Trilateral procedure • If three countries from Area 1, then max 50% subsidy • If two countries from Area 1, AND one from Area 2, AND all results are focused in the Area 2 partner, then max 85% subsidy Internationaal Vlaanderen Ljubljana 29-1-09 Trilateral procedure • If three countries, AND one from Area 2, AND results divided over both CEE countries, then maximum 50% subsidy • In bilateral deals Area 2 country and promoter must prove 15% own input • In trilateral deal Area 2 country does not have to prove its contribution – netto investment case Internationaal Vlaanderen Ljubljana 29-1-09 Evaluation procedure Important formal criterium Just the documents, all the documents, the complete documents Important content, implementation criteria •Does this project build on strengths of Flemish promoters? * •Is the government in the partner country involved, committed? •Will results be disseminated and replicated? Where and how? •Is this partner a unique and best choice? •Measurable results, measurable communication? •Is follow-up and follow-on financing guaranteed, likely? •Have we financed a similar programme before in the same country? Internationaal Vlaanderen Ljubljana 29-1-09 Evaluation procedure Important method criteria • • • • • Have the needs been identified clearly? How strong is the EU regulatory compliance? Is the timeline, roadmap convincing? A candid, clear swot-analysis Are the goals and intermediate results quantifiable? Single most important criterium • Is the budget transparant, accountable and credible? Internationaal Vlaanderen Ljubljana 29-1-09 Budget rules • Tough, very tough, but not on the partner or country • Main area of contention for promoters • • • • • • • • Promoting Flanders, subsidizing the partner, not inverse A new project, not a reward for existing procedure Transparency, cost benchmark: civil servant fee structure Restraint and disclosure in salary matters No stacked subsidizing Clear rules for operational costs, overhead, travel Disclosure of co-financing Control and inspection sessions Internationaal Vlaanderen Ljubljana 29-1-09 Budget limitations Promoters report following limitations, stress points Investment intensity Prefinancing, liquidity Dedicated manpower, personnel, headcount Assesment of 50% own contribution Calculation method on 50% own contribution Internationaal Vlaanderen Ljubljana 29-1-09 What is a good project? Some case studies • • • • • • • • • ROM-06 - Speaking with sign language BUL-07 ILVO – Minimum standards in agriculture ... ROM-07 – Waste management in Vaslui UKR-08 – Flood risk management UKR-08 – Environmental sustainability for schools MUL-02 – PLATO (Voka West Vlaanderen) XX-08 – e-PLATfOrm (Voka) Euregio Carpathia ROM-07 – Energy management of city council BUL-07 – Containerparks (OVAM) Internationaal Vlaanderen Ljubljana 29-1-09 Reading materials • Selected project proposals • Website • 06, 07 decision matrix, 07 projects • Text of call Internationaal Vlaanderen Ljubljana 29-1-09 Criteria shift • 92 – 2000 – – – – Allocations proportional to population size Allocations inversely proportional to gdp/capita Aim to create fundamentals for export Strong focus on infrastructure • 2000 - 04 – Allocations less strictly export driven – Social integration, ethical value ambitions • 2006 – Allocations shifted towards Area 2, 3 – Environment Internationaal Vlaanderen Ljubljana 29-1-09 2008 criteria* • Vlaanderen in Actie 2020 – Strategic investment & development plan – Key sectors, breakthrough goals and targets – Export driven, innovation, R&D • • • • • • Health care technology, database, web-based Traffic and mobility management Logistics, transportation Green cities, energy sustainability, waste, recycling Social responsability Permanent learning Internationaal Vlaanderen Ljubljana 29-1-09