Transcript Welcome to the Division of Administration & Finanance

Division of Administration & Finance
Welcome!!!
to the
Annual Planning Presentation
Administration & Finance
Committed to developing, improving, delivering and monitoring,
in a customer-orientated, cost-effective manner, the
resources and services of Ferris State University.
President
David Eisler
Budgetary Planning & Analysis Director
Sally DePew
VP Executive Secretary
Jackie Warner
VP Administration & Finance
Richard Duffett
Associate VP Physical Plant
Mike Hughes
CTO Information Technology Services
John Urbanick
Associate VP Finance
Rick Christner
Public Safety Director
Martin Bledsoe
Auxiliary Enterprises Director
Ed Shepard
Associate VP Human Resources
Warren Hills
Quality Improvement Investments/Grants
Karen Thompson
We pride our selves in quality customer service!!!
Human Resources
Ferris State University’s Office of Human Resources works in a
consultative and collaborative partnership with University
employees to provide quality customer-focused, cost-efficient
service and expertise in education and training, employee
relations, benefits and compensation, employment, and
personnel policies and procedures.
HR Functions
Benefits Administration
Employee Safety and Training
Employment
Employee Relations
Workers’ Compensation Administration
HR Information Systems
Human Resources
Accomplishments
• Michigan Universities Coalition on Health (MUCH) group
pharmacy program with CareMark
• On-line (medical) benefits “open enrollment” with Banner
• Affiliation with Michigan’s first “higher education recruitment
consortium” (HERC)
• Incident rates for ‘OSHA recordable’ events declined for the
third consecutive year with a 57% drop since (calendar) 2003
Human Resources
Plans & Activities
A&F Division Diversity Plans
• Establish a University employment website promoting careers
at FSU
• Establishment of four, one-year internships within
Administration and Finance targeting recent FSU graduates
• Add diversity component to administrative performance
evaluation
• Pilot alternative employment advertising sources focusing on
FSU as an “employer of choice” rather than specific, position
postings
Human Resources
Plans & Activities
• Implement “People Admin” software to support Banner HR
and automate application process
• Develop partnership with Academic Affairs to plan and
communicate employee training/development activities
Finance Office
The finance office is comprised of tightly integrated offices that
provide financial services for the university.
Business Office
Accounting
Payroll
Student Service Center
Accounts Payable
Purchasing
Risk Management
Investments & Grants
Finance Office
Accomplishments
Finance
• Integrated Banner Student Accounts Receivable with the
General Ledger
Business Operations & Student Service Center
• Successful first year with the Billing and accounts receivable
modules
Payroll Office
• Restructured the Student Intent to Hire Form and processes
Finance Office
Accomplishments
Accounting Office
• Automated the daily Student Accounts Receivable feed
process to the General Ledger using the Appworx application
• Used the CAPTIVATE desk-delivery application to convert
Banner Finance training materials to self-paced
• The staff continues to present Banner finance training
• Started scanning all journal vouchers and cash receipts with
supporting documents for storage on network in anticipation
of Xtender
Finance Office
Accomplishments
Purchasing
• Standardized Bid documents for improved service to Physical
Plant and vendors
• Reduction in paper purchase orders under $2000
Risk Management & Insurance
• The University has received a total of $46,065 in property
dividends (to date) during the 2007-2008 fiscal year
• Plus the M.U.S.I.C. dividend will be approximately $130,000
Finance Office
Plans & Activities
• Review & update appropriate policies in conjunction with
current business practices
• For fall of 2008 we are proposing that one paper billing be
mailed to students at the beginning of each semester and
continue electronic billing monthly for the first year
• Implement a standard secure software system to be PCI
(Payment Card Industry) compliant for all departments
• PCI compliance validation and assessment
Finance Office
Plans & Activities
• Begin process of Emailing timesheets using the Webfocus
Report Caster to designated departments
• Pursue elimination of printing payroll direct deposit advices
• Implementation of Banner Xtender, Imaging system for
purchasing, finance and accounting
• Upgrade Kronos system to new releases 6.0 and 6.2
Public Safety
Our mission is to serve and protect the students, faculty, staff
and visitors of Ferris State University. To further the academic
pursuits of FSU in two ways: actually keeping people and
property safe and in helping to create an environment where
people feel completely safe.
DPS Functions
Police Services
Emergency Preparedness
Parking Resource Management
Public Safety
Accomplishments
• Campus Community Emergency Response Team (C-CERT)
• Emergency Operations Center Manager
• Emergency Messaging Technician and Fire Service Liaison
• Campus Fire Services Improved
• Police Cadet Program
Public Safety
Accomplishments
• Parking Resource Management Program (chart)
• Criminal Offenses Continue in Decline (chart)
• Successful Pedestrian Safety Initiative
• State Homeland Security Grant for City Watch
Public Safety
Plans & Activities
• Security Infrastructure Assessment Team
• Outdoor Emergency Phones
Information Technology Services
To provide quality technology-based services and support in a
customer-oriented, cost-effective manner that facilitates the
University's mission and vision.
• Provide a robust, reliable, and secure technology infrastructure
• Align resources with University and customer needs
• Support the innovative use of technology for a learning
• Promote and develop partnerships for the use of technology
• Provide efficient and timely customer support
Information Technology Services
Accomplishments
• Replacement of over 300 Academic & Administrative PC’s
• Completed training and implementation of Xtender
• Successful fall pilot of FerrisConnect
• Completed campus wireless project
• Implemented Banner channels in MyFSU
• Implemented new telephone systems at FSUGR
Information Technology Services
Accomplishments
• Enhanced cable television services with HD channels
• Implemented Ruckus music service for University students
• Big Rapids campus internet bandwidth upgraded to 1 Gbps
Information Technology Services
Accomplishments
• 71% of staff completed training this fiscal year
• Upgraded Banner applications and database servers
• Implemented dedicated reporting server
• Implementing parallel deployment environment for MyFSU
(May 2008)
• Implemented a new Storage Area Network ‘SAN’
• Implemented network security enhancements
Information Technology Services
Plans & Activities
• Continue PC replacement project
• Support classroom renovation projects
• Ongoing support model for FerrisConnect
• IT Emergency Communications Task Force
Information Technology Services
Plans & Activities
• FerrisConnect Upgrades
– Add three server nodes & additional disk space
• Additional Banner software licenses
– Additional WebXtender & WebFocus licenses
• Implement laptop security best practices
• Focus on classroom readiness
• Implement a student email account strategy and services
Information Technology Services
Plans & Activities
• Network Infrastructure Services
– Develop a multi-year network infrastructure maintenance plan
– Upgrades for FLITE, ASC, West, VFS for High Availability
environment
– Replace CSS 3rd floor closet network switches
– Replace ASC, SCI, and STARR closet network switches
– Replace Swan closet network switches
• Applications Software Services
– Upgrade E-visions’ Intellicheck to a pure web-based service
– MarketPlace support for PCI compliance
– Implement Work Flow Applications
Information Technology Services
Plans & Activities
• Business Continuity & Disaster Recovery
– Continue collaboration with FLITE on disaster recovery and
business continuity
– Implement a high availability environment for Oracle
services
Investments & Grants
The mission of the Investments & Grants office is to provide
effective investment, treasury and grant services to the
University and to prudently manage the Ferris Foundations
assets.
Investments & Grants
Accomplishments
• Assisted Ferris Foundation in achieving investment returns of
19.5% for the year ending June 30, 2007
• Doubled the Ferris Foundation asset size in four years to
approximately $37.0 million
• Refinancing plans are in process for the University’s 1998
Series Bonds resulting in a savings of $2.8 million
• Received grant from the Charles E Schell foundation for
$100,000 to provide interest free loans to students
Investments & Grants
Plans & Activities
• Implement the Banner proposal module for tracking grants
Physical Plant
The department is a service oriented organization that provides
a wide range of services for the campus community.
Functional Areas
Physical Plant Administration
Planning, Design and Construction
Grounds
Custodial
Skilled Trades
Business Services
Physical Plant
Accomplishments
• Completed Phase 3 classroom renovation totaling 13
classrooms
• Completed 20,235+ maintenance work orders
• Recycled 271 tons of paper – Shred Doc
• Natural Gas Purchasing Consortium resulting in savings to
date of $1.7 million
• Wolverine Power Marketing Cooperative for electrical energy
purchases resulting in savings to date of $1 million
Physical Plant
Accomplishments
• Completed FY 07 Minor Capital Improvement projects
• Continued replacement of older campus clocks with Visiplex
satellite clock system
• Completed the Interdisciplinary Resource Center Renovation
& Addition project
• Replaced Simplex fire alarm system hardware and software
Physical Plant
Accomplishments
• Installed backup generator and A/C for Computer Center
• Implemented water conservation projects
• Recycled 720 yards of composted soil and 200 yards of wood
chips
• Replaced steam and hot water systems in Bond Hall
• RFP selection process for engineering feasibility studies for
Science, ASC, Starr, Williams Auditorium, Johnson Hall
• Completed major modifications to the Burner Management
System and Combustion Controls system for the Gas Turbine
Generator and Boiler #2
Physical Plant
Plans & Activities
• Implement phase 4 of classroom renovation project
• Minor Capital Improvement Projects
• Capital Renewal and Deferred Maintenance Projects
• Paving & Sidewalk Projects
• Computerized Maintenance Management System Project
• Assist in Development of Athletic Facility Master Plan
• Ongoing Physical Plant Reorganization
Auxiliary Enterprises
Auxiliary Enterprises is a organization of closely aligned strategic
business units that work collaboratively to help Ferris State
University fulfill its current mission.
Athletics
Dining Services
Housing
Tot’s Place
Holiday Inn
Copy Center
Golf Course
Ice Arena & Sports Complex
Racquet & Fitness Center
Barnes & Noble
Auxiliary Enterprises
Accomplishments
• FSU finished 28th in the U.S. Sports Academies Directors Cup.
There are 292 Division II programs currently in the running for
this award
• National exposure via Fox Sports and College Sports TV (CSTV)
in broadcasting the Men’s Ice Hockey
• Bulldogs in Action program continued with great success
• Overall customer satisfaction ratings of 79% for dinning
services
• Received approval to proceed with a $6.5 million renovation
of The Rock Café
Auxiliary Enterprises
Plans & Activities
• Pursue conversion of existing residential meal plan structure
to an anytime dining meal plan program
• Pursue opening full-service Starbucks licensed store in the
IRC/College of Business Connector
• Proceed with RFP for exclusive beverage agreement
• Continue working on proposed affiliation with the United
States Tennis Association (USTA), to become an official area
Junior Training Center
Administration & Finance
Questions?
Public Safety
Return
900
FSU Criminal Investigations by Years
800
700
600
500
400
300
200
100
0
2002
2003
2004
2005
2006
2007
Public Safety
Return
Parking Violations
Parking Violations
Violation trend
35000
30000
25000
20000
15000
10000
5000
0
2004
2005
2006
2007