Transcript School of Medicine

School of Medicine –Promotions
and Tenure
Jane F. Reckelhoff, PhD
Chair, SOM Appointments,
Promotion and Tenure Committee
Overview
• What is the process ?
• What is the approximate timeline?
• What are the criteria considered for SOM
promotion or tenure? Where can I find the
guidelines?
• Letters of recommendation
• MySite: CV and portfolio. What is MySite ?
What is the difference between a CV and
portfolio ?
• Help!!??
What is the timeline for this cycle?
(Approximate) TIME LINE & ACTIVITES
March 2015
July 1
Faculty identified through HR data for “time in service/rank” eligibility. Information is shared
with Department Chair to validate the data.
Typically 4 years in rank is necessary for promotion.
Tenure—must come up in the 6th year of service and be associate professor rank.
Faculty notified about their eligibility.
Faculty meet with department chairs to discuss their eligibility;
--complete/update Mysite CV and portfolio (now accessible for everyone)
--identify external referees with chair and chair of Dept P&T committee.
Department P&T chairs will seek the external “referee” letters and forward the letters to Ms.
Dorothy Singleton.
July 1- Sept 15
Faculty may self-nominate for promotion and will be responsible to secure referee letters, and
have them sent directly to Ms. Singleton.
Sept 16-Oct 15
Department P&T committee and Department Chair—write letters to the SOM-APT Committee.
Upload them to Mysite
Send external LOR to Ms. Singleton for her to upload into Mysite for the faculty candidate
Oct 16-Jan
SOM-APT committee reviews the faculty CV, portfolio and letters, votes on the faculty based
on SOM P&T criteria, and submits their recommendation to the Executive Faculty Committee
February 2016
Executive Faculty votes on the APT committee recommendations and forward the
recommendations to the Dean of School of Medicine.
Feb –Mar 2016
Dean to approve/disapprove the nominated faculty. The list of faculty approved for tenure by
the Dean is then submitted to the Board of Institutions of Higher Learning (IHL) for their
approval; faculty approved for promotion is also sent to IHL as a courtesy
Mar –May 2016
IHL Approval (Tenure only) ; No action required by IHL on promotion list
July 1, 2016
Promotion and Tenure effective and updated in the Lawson and other related systems.
Where can I find the guidelines?
http://www.umc.edu/Education/Schools/Medi
cine/SOM_Faculty_Affairs/Promotions.aspx
Click on “Promotions” or “Tenure” for the
guidelines related to each topic
What are the criteria for promotion
and/or tenure?
For Tenure Track: Faculty must have effort in all
three emphasis areas of our UMMC mission*:
Service
Research
Education
One primary, two secondary emphasis areas:
Example: Service primary, research and
education secondary
*based on IHL
For Non-tenure track: Faculty must have effort in
at least two areas of emphasis for the UMMC mission,
one primary, one or more secondary.
For example:
Service primary and Education secondary
Service primary and Research secondary
What good is tenure?
• What does it mean ?
• What is the benefit ?
• Tenure protected salary:
Associate professor: $75K
Professor: $90K
Can you change tracks?
• Yes, you can change track from tenure track
to non-tenure track (contact Office of
Faculty Affairs by July 1, 2015)
• You can change from non-tenure track to
tenure track
• You may only change tracks every 3 years
• If you change to non-tenure track from
tenure track, you will forfeit all tenure
credit time
Can you change percent
efforts?
• If you have been promoted to associate
professor on research/service track, can you
be promoted to full professor on education
track?
• YES, your percent efforts are determined by
you and your chair based on what you do
every day at UMMC
Letters of evaluation– whom should you ask?
• Faculty will consult with Departmental P&T
committees and their Chair to determine who
should provide letters of evaluation.
• Three letters are needed (at least 2 external)
• Person should not have a significant training,
mentoring or collaborative relationship with the
faculty member—e.g. no collaborative publications
within the past 5 years
• Dept. P&T Chair will contact referees, provide the
faculty member’s CV, UMMC SOM Guidelines, and
“Relationship to the candidate” form, request
letter. Letters from referees will be sent back to
Departmental P&T Chair.
• Letters will be sent to the APT Committee
Coordinator (Ms. Singleton) by the Dept. P&T Chair
for uploading into Mysite by October 15, 2015.
MySite: CV and Portfolio
What is MySite?
CV:
Portfolio:
• Replaced Activity
Insight
• Used as your
academic “life
history”
• Could be used as
personal CV
• Used by UMMC and
depts
• Summary of your
work and
educational
history.
•Used for P&T —tab
open to all faculty
soon – will be closed
for faculty in P&T
process from
10/15/15 to 7/1/16.
•One tab for each
emphasis area
(service, education,
research).
• Can include
portfolio
information not
usually on CV; e.g.
RVUs
•Contains info not
typically on CV
OMG Help!
• Department Chair
• Department P&T committee chair and
members
• Department administrators
• SOM P&T Coordinator : Mrs. Dorothy
Singleton (Email: [email protected])
• Office of Faculty Affairs:
http://www.umc.edu/som_facultyaffs/