Transcript Department

Public Works Department
Presentation to:
Consolidation of Services Study Commission,
Purchasing Subcommittee
September 19, 2005
Presentation Outline
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Department Mission Statement
Organization Chart
Division Objectives
Procurement Authority
Department Mission Statement
• To enhance Orlando’s quality of life through the
construction and operation of a safe, effective
physical environment and to provide our visitors, our
neighborhoods, and our businesses with efficient and
timely services necessary to support the infrastructure
demands of our growing, diverse community.
Organization Chart
Director
of Public Works
#701
Fund 100
City Engineer
Engineering Services
Division
Engineering Administration
#721
Capital Improvement and
Infrastructure Division
Streets and Stormwater
Services
Division
Streets Administration
#725
Engineering Survey
Services
#722
Keep Orlando Beautiful
#707
Engineering Records
and Drafting
#723
Capital/Infrastructure
Administration
#711
Project
Engineering
#712
Construction
Services
#713
Environmental Services
Director
Program 341
Solid Waste Management
Division
Fund 426
Solid Waste Administration
#361
Wastewater Division
Fund 441
Wastewater Process/
Operations Section
Fund 441
Wastewater Engineering/
Maintenance Section
Fund 441
Commercial Collection
and Transportation
#365
Water Conserv I
#351
Wastewater Administration
#341
Right-of-Way Management
#726
Residential & Recycling
#366
Water Conserv II
#352
Wastewater Billing
#342
Streets Maintenance
and Construction
#727
Rapid Assistance
Program
#715
Fund 555
Iron Bridge
#353
Wastewater Technical
Support
#343
Lift Station Operations
#354
System Evaluation &
Maintenance
#344
Design
Services
#714
Material & Equipment
Management
#728
Environmental Control
#355
Stormwater
Administration
#705
Fund 428
Stormwater Management
#706
Fund 428
Stormwater Compliance
#708
Fund 428
Surface
Water Maintenance
#709
Fund 428
Industrial
Automation Group
#357
Organization Chart
Director
of Public Works
#701
Fund 100
Capital Improvement and
Infrastructure Division
Capital/Infrastructure
Administration
#711
Project
Engineering
#712
Construction
Services
#713
Design
Services
#714
Capital Improvement
Division Objective
Provide engineering design, survey, project and
construction management services for public
infrastructure improvements that currently have a
5 year CIP value of $210 million.
Procurement Authority
• Section 133.2, City Policy and Procedures
• Selection of engineers, architects, landscape architects and
land surveyors. Also includes design/build firms.
• Follows Florida Statutes – Consultants’ Competitive
Negotiation Act (CCNA)
• Consultants qualification board (CQB) – PW Director, City
Attorney, Chief Financial Officer, PW Appointee, Mayor
Appointee
• PW Director serves as Chairman
• Board produces list of firms qualified to provide professional
services to the City
Procurement Authority
• Service delivery methods
• Continuing services contract
• Project with estimated construction cost up to $1,000,000 or estimated
design fee up to $50,000
• Specific services contract
• No limit on design fees or construction cost associated with the project
• Both types of contracts may be amended by action of council
Procurement Authority
• Selection methods
• Project with estimated construction cost less than $250,000 or
estimated design/study fee less than $25,000
• Client division requests services
• CQB designates selection team
• Team reviews list of firms qualified to provide the requested services
• Team submits top three firms, in rank order, to PW Director
• PW Director submits recommended order to Council for approval
• Project Manager negotiates services contract with highest ranked firm
• Contract is submitted to Council for approval
Procurement Authority
• Selection methods
• Continuing services providers and specific projects with estimated
construction cost greater than $250,000 or estimated design fee greater
than $25,000
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Client division requests services
Project Manager prepares Request for Qualifications (RFQ) package
Project RFQ is advertised in local publication
Qualification statements are reviewed by CQB and firms are qualified (or not)
CQB designates selection team
Team reviews list of firms qualified to provide the requested services
Team prepares short list of no less than three firms for interviews
Following interviews, team ranks the firms and submits the recommended
order to the PW Director for review
• PW Director submits recommended order to Council for approval
• Project Manager negotiates services contract with highest ranked firm
• Contract is submitted to Council for approval
Procurement Authority
• Construction contracts
• Chapter 7 of City code exempts Purchasing Director from
procuring construction contracts
• PW Director is empowered to issue requests for bids on
construction projects
• Director may:
• Recommend to City Council award of construction contracts to lowest
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responsive, responsible bidder
Execute change orders up to an amount authorized by Council (usually
10% of contract value)
Assess liquidated damages
Terminate a contract for cause or convenience
Suspend, for a period of 1 year, or debar, for a period of 5 years, any
person or entity from bidding on City projects
Questions?