Transcript Slide 1
Office of Operations
2010 Fall Conference
Data Integrity…
Bureau of State Payroll Services
Agenda
Part 1 – Why and Systems
Part 2 – Panel of Experts
Part 3 – Group Discussions
Part 4 – Questions (???)
Part 5 – Summation and Recap
Part 1 – Why and Systems
Part 1 – Why and Systems
Why is Data Integrity Important?
Accuracy of Payments
Reduction of Overpayments
Administration of Benefits
Identity Theft
Internal Controls
Security
Impacts Livelihood
Part 1 – Why and Systems
Why Different Systems?
Different Uses and Audiences
Require Same Data Integrity
What Are They?
Centralized – PayServ, Automated
Interface, NYSTEP, MEBEL, etc.
Decentralized – Agencies Have Own
Part 1 – Why and Systems
PayServ (OSC)
NYS Payroll System
Since 2003
PaySR – 1998 to 2003
Legacy – Mid-1970’s to 1998
Covers (260,000 employees):
All Executive Branch Agencies
Certain Non-Executive Branch Agencies
CUNY, Courts, Legislature
Part 1 – Why and Systems
Automated Interface (OSC)
AKA AI
Since 2005
Started with Data Capture in 1998 (PaySR)
Bridge with Agency Specific Systems
Standardized Process/Interface for Submission
Payroll Transactions
Eliminates Double-Entry and Reduces Data
Entry Errors
Feeds Data Into PayServ
Part 1 – Why and Systems
NYSTEP (Civil Service)
NY State Electronic Personnel System
Since 1998/Modified in 2003
Covers:
Most Executive Branch Agencies
Classification Transactions/Personnel Actions
Feeds Data Into PayServ
Part 1 – Why and Systems
MEBEL (OSC)
Member, Employer, Benefit, Executive
and Legal System
Since 1985/86
Covers:
NYS and Local Retirement System
Employees’ Retirement System (643,000+)
Police/Fire Retirement System (36,000+)
Pensioners/Beneficiaries (366,000+)
Cross-check of PayServ Data
Part 2 – Panel of Experts
Part 2 – Panel of Experts
Bureau of State Payroll Services
Over 100+ Professional Staff
Four Operational Sections
Earnings, Deductions, Systems, Information
Audit and Process Payroll
Over 260,000 Employees
Multiple Agencies/Bargaining Units
Part 2 – Panel of Experts
Earnings Section Presenters
Eileen Collins
Cindy Kopacz
Carol Alpy
Various Backgrounds/Experiences
65+ Years of Experience
Provide Insight and Knowledge
Part 2 – Panel of Experts
Eileen Collins
15+ Years of State Service (All at OSC)
Salary Determination Unit (SDU)
Expertise
Complexity of Negotiated Contracts
Manual Calculations/Post-Raise
Adjustments
Part 2 – Panel of Experts
Cindy Kopacz
30+ Years of State Service (All at OSC)
Non-Executive Audit Unit (Audit)
Expertise
Auditing Requirements
Concepts for Better Production
Part 2 – Panel of Experts
Carol Alpy
20+ Years of State Service (All at OSC)
Workers’ Compensation (WC) Unit
Expertise
WC Supplemental Process
WC Wage Adjustment/Refund Process
Part 3 – Group Discussions
Part 3 – Group Discussions
Break Up Into Three Groups
Answer the Questions:
1)
Who Has Responsibility?
2)
What Role Should Payroll Have?
3)
How Can It Be Administered Better?
Part 4 – Questions
Part 4 – Questions
Rule #1 – What Knowledge Can We
Impart Upon You…
Rule #2 – If Three People Believe It,
It Has To Be True…
Rule #3 – In The End, “We’ll Figure
It Out…It Always Gets Done…”
Part 5 – Summation and Recap
Part 5 – Summation and Recap
What Did We Learn?
Data Integrity is Top Priority
Requires Attention to Details
Elimination of Errors (Human/Electronic)
Shared Stewardship and Responsibility
End Result
All Interested in Accurate Information
Thank You!!!
Parting Payroll Words of Wisdom
Caveat Emptor
Live Long and Prosper…
Comments and Feedback
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